CIV-LT-47 – Affirmation of Service of Judgement with Notice of Entry

Jurisdiction: Country: USA | Province or State: New York

What is a CIV-LT-47 – Affirmation of Service of Judgement with Notice of Entry?

The CIV-LT-47 is a New York City Housing Court form. You use it to swear that you served the other side with a copy of an entered judgment and a Notice of Entry. It is your proof of service for that post-judgment mailing or delivery.

In Housing Court, “judgment” means the court’s final decision in your case. “Entry” means the clerk recorded the judgment. A “Notice of Entry” is a short document you prepare. It tells the other side that the judgment has been entered. You attach a copy of the entered judgment to the Notice of Entry. Then you serve that packet on the other side. The CIV-LT-47 documents that you did that service, and how.

Who typically uses this form?

Attorneys in Housing Court cases use it often. Landlords’ attorneys use it after a money judgment or a judgment of possession. Tenants’ attorneys also use it when they win relief. For example, after a judgment on an HP action or harassment case. The form is called an “affirmation” because attorneys can affirm instead of submitting a notarized affidavit. If you are not an attorney, you generally use the affidavit version, not this affirmation. Housing Court has a separate affidavit of service form for non-attorneys.

Why would you need this form?

Service of the judgment with Notice of Entry triggers important timelines. The 30-day window to file a notice of appeal starts on service with Notice of Entry. Courts and clerks also look for proof of service in the file. It helps avoid disputes later. It shows the other side received notice of the entered judgment. The CIV-LT-47 gives you a clean, official record of that service.

Typical usage scenarios

You represent a landlord who just received a judgment in a nonpayment case. You serve the tenant’s attorney with the judgment and Notice of Entry by mail. You complete the CIV-LT-47 and file it with the Housing Court clerk.

• You represent a tenant who won a rent abatement after trial. You serve the landlord’s attorney with the judgment and Notice of Entry. You file the CIV-LT-47 to prove service and start the appeal period.

• You obtained an order awarding attorney’s fees that was entered as a judgment. You serve the judgment with Notice of Entry on the other side. You use the CIV-LT-47 to establish when the appeal period began.

• The court directed you to serve the judgment with Notice of Entry as part of the post-judgment procedure. You follow the instructions, then use the CIV-LT-47 to document compliance.

The form belongs to the Civil Court of the City of New York, Housing Part. It is built for Housing Court cases (nonpayment, holdover, HP actions, harassment, illegal lockout, and similar proceedings).

When Would You Use a CIV-LT-47 – Affirmation of Service of Judgement with Notice of Entry?

You use this form right after you serve the judgment with a Notice of Entry. That is usually soon after you receive a conformed, entered copy of the judgment from the clerk. Do not serve a draft or unsigned order. Wait until the judgment shows the entry stamp.

If you represent a landlord, you would use this form after a judgment of possession in a nonpayment or holdover case. You serve the tenant’s attorney or the tenant if unrepresented. You then complete the CIV-LT-47 to prove how and when you served it. This helps start the 30-day appeal clock. It also builds the record in case you need to oppose a stay or respond to an appeal.

If you represent a tenant, you would use this form after a favorable judgment in any Housing Court case. For example, after an HP case judgment ordering repairs and awarding civil penalties. You serve the landlord’s attorney with the entered judgment and Notice of Entry. You then file the CIV-LT-47. This triggers appellate time limits and confirms the landlord has been notified.

Businesses and management companies also use it through counsel. After securing a money judgment on rent or fees, service with a Notice of Entry helps move post-judgment steps. It confirms the judgment is final and entered. It also clears the path for addressing any appeal.

You also use it after the court issues an order awarding attorney’s fees, and it is entered as a judgment. Service with Notice of Entry sets the clock for any appeal of that fee award. The CIV-LT-47 is the tool you file to memorialize that service.

You may need it when a judge directs you to serve an entered judgment and file proof. The direction might be in a Decision/Order. The CIV-LT-47 satisfies the proof requirement where the server is an attorney. If you are self-represented, use the affidavit version.

In short, you use this form any time you, as counsel, serve an entered Housing Court judgment with a Notice of Entry and need to file proof of that service.

Legal Characteristics of the CIV-LT-47 – Affirmation of Service of Judgement with Notice of Entry

This form is a sworn statement by an attorney or another person authorized to affirm. In New York, an attorney may submit an affirmation in place of a notarized affidavit. The content is made under penalties of perjury. That makes it legally binding. False statements can lead to sanctions and other consequences.

The purpose of the document is to prove the service of the judgment with the Notice of Entry. Service sets off several legal effects. The most important is the 30-day deadline to file a notice of appeal. The time runs from service of the judgment or order with Notice of Entry. A clear, timely, and correct proof of service helps avoid disputes over deadlines. Courts rely on this proof when assessing the timeliness of appeals or motions.

Enforceability rests on a few factors:

• You served the correct papers. That means a Notice of Entry and a copy of the entered judgment. The copy should show the clerk’s entry stamp or another notation of entry. A signed but unentered order is not enough.

• You served them on the correct recipient. If the party is represented, you serve the attorney of record. If the party is unrepresented, you serve the party. Serve each party separately if there are multiple respondents.

• You used a valid method. Service may be made by mail, personal delivery, overnight delivery, or other allowed methods. Email or e-service works only if there is written consent or a court order. Do not assume email alone is valid.

• You completed the affirmation accurately. The date, method, address, and identity of recipients must be correct. The signer must be authorized to affirm. If not, use an affidavit of service.

Filing the CIV-LT-47 with the Housing Court clerk adds it to the case file. It creates a court record. Judges and clerks can then confirm when service occurred and on whom. That record supports enforcement steps and helps resolve any later motion practice tied to deadlines.

General legal considerations:

• If you serve by mail, service is complete upon mailing. Use the correct address. Include the attorney’s full office address as it appears on the case. Keep a stamped proof of mailing or USPS certificate if possible.

• If you serve an unrepresented party, check the most recent address in the case file. Use any address set in a court order for service. If there were address changes on the record, follow those.

• If there are multiple attorneys of record, serve each one. If one firm substituted in, serve the current attorney.

• If you are not an attorney, do not use an attorney affirmation. Use an affidavit of service. Sign it before a notary. Housing Court provides the matching affidavit form.

• Attach a copy of the Notice of Entry and the judgment served when you file the affirmation. This shows exactly what you served.

• A defective proof of service can be corrected. If you find an error, re-serve correctly and file a new proof. Do it promptly to protect timelines.

The CIV-LT-47 does not by itself enforce the judgment. It documents the service event that moves the case into the post-judgment phase with clear deadlines.

How to Fill Out a CIV-LT-47 – Affirmation of Service of Judgement with Notice of Entry

Follow these steps to complete the form accurately and avoid rejections.

Step 1: Gather what you need.

• A conformed, entered copy of the judgment. Look for the entry stamp by the clerk.

• A Notice of Entry that you prepared. It states the judgment was entered on a date and attaches the judgment.

• The case caption, index (LT) number, and county (borough).

• The names and addresses of all recipients. Use the attorney of record for each party who has counsel.

• Your firm’s contact information and your name as the affirmant.

• Proof of mailing or delivery, if available, for your records.

Step 2: Check you are the right person to sign.

• Use this form if you are an attorney admitted in New York and counsel of record in the case.

• If you are not an attorney, use the affidavit of service version and sign before a notary.

Step 3: Complete the caption.

• At the top, fill in “Civil Court of the City of New York, Housing Part.”

• Enter the county (e.g., Bronx, Kings, New York, Queens, Richmond).

• Write the case title exactly as it appears on the judgment. List petitioner(s) and respondent(s).

• Enter the LT index number.

Accuracy in the caption helps the clerk file your proof under the correct case.

Step 4: Identify the papers you served.

• In the body of the form, state that you served “a copy of the Judgment with Notice of Entry.”

• Include the date of entry shown on the judgment. If the judgment includes additional orders, describe them briefly.

• If you served more than one judgment or order, list each separately.

Step 5: State who you served.

• List the name of each recipient. Use the attorney’s name and firm if the party has counsel.

• Include the full street address, suite number, city, state, and zip code for each.

• If a party is self-represented, list the party and the address on the court’s record.

• If you served several recipients, add lines or attach a separate page labeled “Additional Recipients.”

Step 6: State how you served them.

• Choose the method used for each recipient. Typical options are:

• By first-class mail. State that you deposited the sealed envelope, with postage prepaid, in a USPS mailbox or facility.

• By personal delivery. State the date, time, and exact address. Include the name or description of the person who accepted service, if known.

• By overnight delivery. Name the carrier and the address where you left it for delivery. Include any tracking number if the form has a field for it.

• By other court-approved means. Only if there is written consent or a court order, identify the authorizing document.

• If the form has checkboxes for the method, check the correct box. If not, write the method clearly in a sentence.

• If you used different methods for different recipients, specify the method next to each name.

Step 7: State when and where you served them.

• Enter the date you mailed or delivered the papers.

• For mail, identify the city and state where you deposited the mail.

• For personal delivery, include the time of day if the form requests it.

• Consistency matters. The date on your affirmation should match your mailing receipt or delivery record.

Step 8: Include your affirmant information.

• State that you are an attorney admitted in New York and counsel for the party who served the papers.

• Provide your name, firm name, office address, phone number, and email if the form requests it.

• If the form contains pre-printed language, fill only the blanks. Do not alter the standard affirmation text.

Step 9: Sign and date the affirmation.

• Sign your name above the signature line.

• Print your name under the signature line.

• Add the date you signed. The date should be on or after the service date.

• There is no notary for an attorney’s affirmation. Your signature is under penalty of perjury.

Step 10: Attach what you served.

• Attach the exact Notice of Entry and judgment that you served.

• Ensure the judgment shows the clerk’s entry stamp or “entered” notation.

• If you served multiple recipients, you may attach one set and refer to it. File extra copies if your county requests them.

Step 11: File the affirmation with the Housing Court clerk.

• File in the same county where the case is pending.

• You can file in person at the clerk’s office. Some counties accept filings by mail. Include a cover letter with the case details if you mail it.

• Keep a stamped “filed” copy for your records if filing in person. If filing by mail, include a self-addressed stamped envelope to receive a conformed copy.

• File promptly after service. That way, the court record reflects the service date without delay.

Step 12: Keep your proof.

• Retain mailing receipts, tracking confirmations, or delivery logs.

• Keep a copy of the Notice of Entry and judgment you served.

• Store a copy of the filed CIV-LT-47 with the clerk’s stamp for your file.

Practical pointers and common mistakes to avoid:

• Do not serve a non-entered order. Wait for the entered judgment.

• Do not serve the party directly if counsel represents them. Serve the attorney of record.

• Confirm addresses. Use the current address in the case file or on the attorney’s signature block in recent filings.

• Do not rely on email alone unless you have written consent or a court order allowing it.

• Use separate entries for each recipient. Generic statements like “all parties” do not help.

• Match dates. The service date on the affirmation should match your postal receipt or courier manifest.

• If you discover an error, re-serve and file a corrected affirmation. Note that you are superseding the prior proof.

• If you are pro se, do not sign an attorney affirmation. Use the affidavit of service and have it notarized.

Understanding the Notice of Entry itself:

• The Notice of Entry is a one-page notice. It states that the attached judgment was entered on a specific date in a specific county.

• It identifies the case by caption and index number. It identifies who is serving the notice.

• It attaches the entered judgment. The attachment should include the entry stamp.

• You serve the notice and the judgment together. The CIV-LT-47 then proves that service.

What if the other side claims they never got it?

• Your filed CIV-LT-47 and mailing proof are your shield. Courts treat service by mail as complete upon mailing when done correctly.

• The burden shifts to the other side to rebut the presumption of proper mailing. Strong details on your affirmation help.

• If a dispute arises, your receipts, logs, and a detailed affirmation often resolve it.

How this affects appeals:

• The 30-day window to file a notice of appeal runs from service with the Notice of Entry.

• Your affirmed date of service helps the clerk and the Appellate Term calculate deadlines.

• If you need to oppose a late appeal, your CIV-LT-47 is key evidence.

Coordination with post-judgment steps:

• Clear proof of service helps courts address stays or motions for relief from judgment.

• It shows that the other side had formal notice that the judgment is final and entered.

• If you seek further orders, judges expect you to have completed this service and filed proof.

By following these steps, you create a clean, reliable record. You start the appellate clock on time. You reduce the chance of avoidable disputes. And you meet Housing Court’s expectations for post-judgment practice in New York City.

Legal Terms You Might Encounter

Judgment is the court’s final decision in your case. On this form, you confirm that you served a copy of that decision. Notice of Entry is a cover notice stating the judgment was entered by the clerk, and on what date. You serve the judgment with the Notice of Entry together.

Entry means the clerk recorded the judgment in the court’s records. It is not the day the judge signed it. The Notice of Entry tells the recipient the entry date so timelines can start.

Service means how you deliver legal papers to the other side. On this form, you describe exactly how you served the judgment with the Notice of Entry. You record the method, date, time, and address.

Server is the person who delivers the papers. Use someone who is 18 or older and not a party in the case. That person completes and signs this affirmation.

Personal service means hand delivery to the person or their attorney. If you used personal service, write the exact date, time, place, and who accepted the papers. Substituted service means leaving papers with another person at the location and then mailing. If you used it, note the person’s relationship and full mailing details.

Mailing is service by first-class mail to the correct address. Some methods require mailing as a second step. If you mailed, list the address, city, state, and zip. Keep the stamped envelope or receipt.

Caption is the case title at the top of court documents. It includes the names of the parties and the case number. Make sure your caption on the form matches the judgment caption exactly.

Index or docket number is the court’s unique number for your case. You must write the correct number on this form so the clerk can match it to your case file. Double-check for letter prefixes and dashes.

Affirmation is a signed statement made under penalty of perjury. It does not require notarization when used by those allowed to affirm. If you cannot affirm, you may need an affidavit of service, which is a similar sworn statement notarized by a notary.

Attorney of record is the lawyer listed for a party in the case. If a party has a lawyer, you serve the lawyer, not the party. On this form, you state whether you served the party or the attorney and at what address.

Pro se means a party represents themselves without a lawyer. If the other side is pro se, you serve them directly at their service address. Your form should reflect that status and list the proper address.

FAQs

Do you have to serve both the judgment and the Notice of Entry together?

Yes. You serve a copy of the judgment with the Notice of Entry as one package. The Notice of Entry tells the recipient the entry date. That date may affect deadlines. Attach both to your mailing or hand delivery.

Do you need someone else to serve the papers for you?

Yes, use a server who is 18 or older and not a party in the case. The server completes and signs this form based on their own actions. Do not sign for someone else. If you are the attorney, check your rules before serving yourself.

Do you serve the party or their attorney?

Serve the attorney of record if the party has one. If the party is self-represented, serve the party directly. Use the last known service address from the case file. Update the address if you know a more current one and can verify it.

Do you need to notarize this form?

An affirmation does not require notarization when used by a person who may affirm. If you cannot affirm, use an affidavit of service and have it notarized. Check your role and choose the correct format. Do not notarize an affirmation.

Do you have to use certified mail?

First-class mail is common for mailing services, but certified mail adds tracking. If you use certified, keep the receipt and tracking proof. If you use first-class mail, keep a copy of the stamped envelope. Always follow the method you state on the form.

Do you have to file the Affirmation of Service with the court?

Yes. After service, file the signed form with the court to prove service. Attach any postal receipts or tracking printouts if you have them. Filing creates a record that the service was completed.

Do you need one form for multiple recipients?

Use a separate form for each person or attorney you serve. Each service must be documented with its own details. This avoids confusion and creates a clear record for each recipient. Do not combine multiple services on one form.

Do you have to include the full address and exact time?

Yes, write the full street address, apartment or unit number, city, state, and zip. Include the precise date and time of service. Detail the method used and who accepted the papers. Specifics make your proof of service reliable.

Checklist: Before, During, and After the CIV-LT-47 – Affirmation of Service of Judgement with Notice of Entry

Before signing

• Get a file-stamped copy of the judgment.
• Prepare the Notice of Entry with the correct entry date.
• Confirm the case caption matches the judgment exactly.
• Verify the index or docket number, including prefixes.
• Confirm who must be served: party or attorney of record.
• Confirm each recipient’s current service address.
• Choose your service method (personal, substituted, or mail).
• Assign a server who is 18 or older and not a party.
• Print enough copies of the judgment and Notice of Entry for all recipients.
• Gather envelopes, stamps, and any certified mail slips if mailing.
• Have a calendar ready to record service dates for each person.

During signing and completion

• Write the case caption exactly as it appears on the judgment.
• Enter the correct index or docket number without typos.
• Identify the recipient by full name and role (e.g., respondent, attorney).
• State the service method used for this recipient.
• Record the full service address, including apartment or suite.
• Write the exact date and time of service.
• If personal service, note who accepted the papers.
• If substituted service, note the person’s name and relationship.
• If mailing, confirm you mailed first-class and write the post office location if asked.
• Attach copies of any postal receipts or tracking information.
• The server signs and dates the affirmation. Do not sign for them.

After signing

• Make a complete copy of the signed form for your records.
• Attach copies of the judgment and Notice of Entry to your service packet.
• Mail or deliver to any remaining recipients, if not done yet.
• File the signed affirmation with the court promptly after service.
• If required, attach mailing receipts to the court filing.
• Record the filing date in your case notes.
• Store the original receipts and a copy of the filed form in your file.
• If service failed or returned, correct the address and re-serve.
• If you discover an error, prepare a corrected affirmation and refile.
• Update your calendar to reflect any deadlines triggered by the Notice of Entry.

Common Mistakes to Avoid CIV-LT-47 – Affirmation of Service of Judgement with Notice of Entry

• Don’t forget to include the Notice of Entry with the judgment. Serving only the judgment can cause delays and disputes. The consequence is a challenge to service and paused timelines.
• Don’t use an incorrect or outdated address. Mail returned as undeliverable weakens your proof of service. You may need to re-serve and lose time.
• Don’t let a party to the case serve the papers. Service by a party is often challenged. The court may reject your proof and require new service.
• Don’t leave out the time, method, or full address. Missing details make your affirmation incomplete. The court can refuse to accept it, and you may have to redo the service.
• Don’t assume one form covers multiple recipients. Each person served needs a separate form. Combining them can confuse the record and risk rejection.
• Don’t mislabel the case caption or case number. Any mismatch can block filing. The clerk may not link your proof to the right case.

What to Do After Filling Out the Form CIV-LT-47 – Affirmation of Service of Judgement with Notice of Entry

1. File the signed affirmation with the court once service is complete. Filing proves you served the judgment with the Notice of Entry. If you used mail, attach any receipts or tracking printouts. If you used personal service, include clear details in the form.
2. Send a copy of the signed affirmation to your client or keep it in your file if you are self-represented. Keep a full set of what you served: the judgment, the Notice of Entry, and the signed affirmation. Store postal receipts and any tracking confirmations with your file.
3. If you realize you made a mistake, prepare a corrected affirmation. Re-serve the papers if needed, and refile the corrected form. Label it clearly so the clerk can match it to your case.
4. If a mailing is returned, keep the unopened envelope. Note the reason it was returned. Try a verified address and re-serve. Complete a new affirmation for the new service and file it.
5. Track any timelines that start after the Notice of Entry. Update your calendar and docket notes. Follow your case plan for any next steps after judgment. This may include compliance, settlement steps, or enforcement actions. Keep your records organized for any future review.
6. If multiple parties were served on different days or by different methods, file each affirmation. Make sure each filing shows the right date, time, and method. A clean record reduces challenges and speeds up case closure.
7. Finally, confirm that the court docket reflects your filing. If it does not show after a reasonable time, check with the clerk’s office. Keep proof of filing for your records.