Form 22 (CSR-22-4.08) – Requisition

Jurisdiction: Country: Canada | Province or State: Ontario

What is a Form 22 (CSR-22-4.08) – Requisition?

Form 22 is a short, practical court form used in criminal matters in the Superior Court of Justice. It lets you ask the registrar or a judge to take a specific procedural step without a full motion or application. Think of it as a written request to move something routine forward on the court file.

This form sits within the Criminal Proceedings Rules of the Superior Court of Justice. Those rules control how criminal cases are managed before, during, and after trial. Many steps in a criminal case need a full application, notice, and a hearing. Some do not. Form 22 is the tool for those narrower, low‑conflict steps.

Who typically uses this form?

Crown counsel, defence counsel, and self‑represented accused use it most often. You also see it from duty counsel or agents acting on instructions. On occasion, a third party may use it, especially when everyone consents to a simple, administrative request. But routine use is by the parties of record.

Why would you need this form?

Because it helps you get something done quickly and cleanly, you might need an order typed and entered based on a judge’s earlier endorsement. You might want to change a filing timetable on consent. You might need the registrar to schedule an appearance after you have coordinated a date. You might want to correct a clerical error. Or you may need certified copies from the file. These are the kind of tasks a requisition can handle.

Typical usage scenarios

• Entering an order that reflects an oral ruling already made. For example, a publication ban or a sealing order is ordered in court. You file a requisition with a draft order matching the judge’s words.

• Adjusting timelines on consent. For example, extending time to serve a factum or reply brief. You file a requisition attaching a signed consent and a draft order.

• Removing a matter from a scheduled list when you have decided not to proceed. You file a requisition to vacate a date and withdraw a pending application.

• Fixing minor clerical issues in filed materials. For example, correcting a spelling error in the style of cause or an incorrect file number.

• Asking the registrar to issue certified copies. For example, a certified copy of a conviction, sentence order, or exhibit list.

• Placing a matter on a list after coordinating a date with the trial coordinator. You file a requisition that sets out the date, time needed, and issues.

In short, Form 22 is your way to ask for routine, procedural action in a criminal case without a hearing. It keeps your file moving and avoids unnecessary appearances.

When Would You Use a Form 22 (CSR-22-4.08) – Requisition?

You use a requisition when your request is procedural, clear, and usually uncontested. If you need a judge to decide a disputed issue, use a notice of application or a motion. If you need to set a major hearing, follow the application process. Use a requisition to tidy up, formalize, schedule, or correct.

Here are practical situations where a requisition fits.

You have an endorsement and need the formal order. A judge ordered a publication ban during a pre‑trial motion. The endorsement appears in the endorsement record. You prepare a draft order that mirrors the exact terms. You file a Form 22 with the draft and ask the registrar to place it before a judge for signature and entry. Everyone knows the order exists. You are just turning it into a formal, signed document for service and enforcement.

You and the other side agree on a timetable change. You want an extra week to file your factum. The Crown consents. Instead of a contested motion, you prepare a Form 22 with a signed consent. You attach a short draft order extending the time. The court can sign without attendance and update the file.

You need to withdraw a pending application and clear the list. You filed a notice of application, but resolved the issue. The hearing date is still on the list. You file a Form 22 asking to remove the matter and note the consent or the reason for withdrawal. This frees the court’s time and avoids needless appearances.

You need the registrar to list an administrative appearance. You coordinated a date with the trial coordinator for a short attendance, such as speaking to a timetable or confirming next steps. You file a Form 22 asking to place it on the appropriate list. You include the date, time estimate, and what the court is being asked to do.

You need certified copies from the file. You want a certified copy of a conviction or a sentencing order for another proceeding. You file a Form 22 that asks the registrar to prepare and certify the document. You identify exactly what you need and why it connects to the file.

You discovered a clerical error. Your filed notice has the wrong indictment number. You file a Form 22 asking the registrar to correct the record or accept an amended page. You attach the corrected page and a brief explanation.

You need to manage exhibits with consent. The parties agree that an exhibit can be released to a lab for testing and then returned. You file a Form 22 with the consent and a draft order that sets the conditions, chain of custody, and return date. Because there is consent, the court can deal with it on the written record.

These are not theoretical. They are the small, routine steps that keep serious criminal cases organized. Use a requisition when the move is administrative or clearly supported by existing orders or consent.

Legal Characteristics of the Form 22 (CSR-22-4.08) – Requisition

A requisition is neither a motion nor an order. It is a request to the court to take a procedural step authorized by the rules or consistent with an existing endorsement or consent. It becomes legally effective only when the registrar acts on it or a judge endorses it.

Is it legally binding? The requisition itself is not binding. The result of the requisition can be. When a judge signs the draft order you submit, that order binds the parties. When the registrar updates the record, issues a certified copy, or places the matter on a list, those actions carry legal effect within the case.

What ensures enforceability?

Three things do most of the work.

• Authority. Your request must be something the rules or a judge’s endorsement permit to be done on the written record. If you ask for relief that needs a hearing, the court will direct you to proceed by application.

• Process. You must file in the proper court file, set out what you seek with precision, and serve anyone affected. If you propose an order on consent, attach a signed consent and a draft order. If you rely on a past endorsement, attach it or a transcript excerpt.

• Form and signature. The draft order must be in proper form and consistent with the court’s endorsement or the parties’ consent. A judge signs the order. The registrar enters it and places the seal on it. That is what makes it enforceable.

General legal considerations apply. If you seek to abridge or extend time, show consent or give a short reason. If you ask to correct the record, make sure it is a true clerical fix and not a substantive change. If you ask for access to exhibits or the record, respect any publication ban or sealing order. If victims, witnesses, or third parties may be affected, serve them or get their consent. If there is any dispute, expect the court to require a formal application.

A requisition does not suspend deadlines. Filing a requisition to extend time does not extend time until the court grants it. Build in enough lead time. Be precise about the dates you seek and why the change will not prejudice the trial schedule.

Privacy matters in criminal files. Do not include sensitive details in the body of the form unless they are necessary. If your draft order contains identifying information covered by a ban, file a public‑facing redacted version and a full version for the court. Mark sensitive attachments clearly and explain why they are required.

Finally, be aware of local practice. Criminal lists are busy. Some courts require you to consult the trial coordinator before filing a requisition that touches scheduling. Some offices prefer electronic filing, while others require in‑person delivery. Follow those directions so your request is processed.

How to Fill Out a Form 22 (CSR-22-4.08) – Requisition

Use these steps to complete and file the requisition. Keep your language short and specific. Attach what the court needs to act without a hearing.

1) Identify the court and file

• At the top, set out the court name: Superior Court of Justice.
• Add the location (city) and region used on the criminal file.
• Write the court file or indictment number exactly as it appears on the record.
• Use the exact style of cause. In criminal cases, use “R. v. [Accused’s full name].” Match spacing, hyphenation, and initials to the file.

2) Identify who you are

• State your role: Crown, Accused, Applicant, Respondent, or Third Party (if applicable).
• Provide your name, firm (if any), address for service, email, and phone.
• If you are counsel, include your lawyer’s number if the form has a space for it.
• If you are self‑represented, make sure your contact information is current.

3) State exactly what you want

• Use one or two sentences. Make it precise and measurable.
• Examples:
• “Issue and enter the attached order on consent extending the defence factum deadline to March 15, 20XX.”
• “Place this matter on the pre‑trial motions list on April 5, 20XX, for 30 minutes, to speak to scheduling.”
• “Correct the court record to reflect the accused’s surname as ‘Alvarez’ rather than ‘Alvaraz’ as shown on the March 1, 20XX filing.”

4) Cite the authority, if applicable

• If the rules allow the step by requisition, say so briefly.
• If you rely on a past judicial endorsement, identify the date of that endorsement.
• If you rely on consent, say “on consent” and attach the signed consent.
• If you rely on a Criminal Code provision (e.g., for a specific type of order), reference it in one line.

5) Provide a short background, if needed

• If context helps the registrar, set out two to five short sentences.
• Example:
• “On January 10, 20XX, Justice Smith ordered a publication ban under section 486.4. The attached draft order reflects that ruling. A transcript excerpt is attached.”

6) Attach the right documents

• Draft order. Type an order that mirrors the endorsement or the consent. Avoid adding new terms. Leave a signature line for a judge and space for the seal.
• Endorsement or transcript. If you ask the court to enter an order based on a prior ruling, attach that ruling or a clear excerpt that shows the terms.
• Consent. If the other side consents, attach a signed consent that names the specific relief.
• Proof of coordination. If you ask to place a matter on a list on a particular date, attach an email or note from the trial coordinator confirming the date and time.
• Corrected page. If you seek a clerical correction, attach the corrected page with changes tracked or clearly marked.
• Service list. Prepare a simple list showing whom you served, their role, and their email or address.

7) Complete the service section

• If the form has a service section, complete it. If not, attach a short affidavit or a service page.
• List the parties served, the method (email, hand, fax), and the date and time.
• If you rely on consent, the service still helps keep the file clear. Serve all parties of record.

8) Sign and date the requisition

• Sign the form. Print your name under your signature.
• Date the form. The date should match or follow the date of any attached documents.
• If you are an agent, make sure your authority is clear on the face of the form.

9) File the requisition

• File it in the same courthouse where the criminal file sits.
• Follow the local filing method (in person or electronic, depending on the office).
• Mark “URGENT” only if time is genuinely short and explain why in one sentence.
• Provide an extra copy if you need a “received” stamp for your records.

10) Follow up with the registrar

• Ask when you can expect the result. Timelines vary by location and workload.
• If you filed a draft order, confirm whether it has gone to a judge.
• If you are asked to place the matter on a list, confirm the date and list name.

11) Serve any resulting order or confirmation

• When the order is signed and entered, serve it on all parties of record.
• If your request was for certified copies, pick them up or arrange delivery.
• If a date is set, send a short confirmation to everyone with the details.

Tips to get it right the first time

• Be specific. “Extend time by seven days to March 15, 20XX” is clear. “Extend time” is not.
• Keep attachments short and focused. Do not attach full transcripts when an excerpt will do.
• Match names and numbers to the main file exactly. Small errors slow processing.
• Use consent wherever possible. It speeds up the court’s response.
• Do not expand the scope. If your draft order adds new content beyond an endorsement or consent, it will likely be rejected or sent to a judge for a hearing.
• Watch for bans and seals. If an order references protected information, consider filing a public redacted version and a sealed unredacted version with a cover note.

Common mistakes to avoid

• Using a requisition for something contested. If the Crown and defence disagree, expect the court to require a formal application.
• Asking for substantive relief. For example, exclusion of evidence or a stay of proceedings belongs in an application, not a requisition.
• Ignoring service. Even with consent, file clean service details so the record shows who knew what and when.
• Vague drafting. The registrar cannot act on general statements. Write short, direct requests.
• Missing the draft order. If you want an order, attach a draft that matches the endorsement or consent word-for-word.

Real‑world example A: Entering an order based on an oral ruling. On day one of trial, the judge ordered a discretionary publication ban that covers the complainant’s identity. After the trial day, you draft a clean order using the exact terms from the endorsement. You file a Form 22 with the draft, a transcript excerpt, and service on the other party. Within days, you receive the signed order. You then serve it on the media who requested notice.

Real‑world example B: Extending filing deadlines on consent. Your expert needs one more week to complete an opinion. The Crown consents to a one‑week extension for your factum. You draft a one‑paragraph order extending time and a requisition stating the reason. You attach the signed consent. The court signs without attendance, and the new date is on the record.

Real‑world example C: Removing an application from the list. You resolved a s. 276 application. The hearing set for next week is no longer needed. You file a Form 22 asking to vacate the date and withdraw the application. You copy the Crown. The registrar removes the matter, freeing the court’s time.

Real‑world example D: Correcting the style of cause. The accused’s legal name includes a hyphen that was missed on the filing. You file a Form 22 with a corrected first page of your notice. You ask the registrar to accept the corrected page and update the record. The registrar files the corrected page and notes the change.

By using Form 22 for the right tasks, you keep your case organized and avoid unnecessary appearances. Write short, specific requests. Attach the right documents. Serve anyone affected. The registrar and the court can then act on your file with confidence.

Legal Terms You Might Encounter

• A requisition is a short written request asking the court office to take a step. On Form 22 (CSR-22-4.08), you explain the step you want and why it is allowed.
• The registrar is the court official who manages filings and court records. The registrar reviews your Form 22 and may take the step or refer it to a judge.
• The style of cause is the formal case name at the top of the form. It matches the names on the court file, so the registrar knows the case you mean.
• The court file number is the unique number for your case. You put it on every page so the filing gets into the right file.
• A rule reference points to the rule that allows your request. On Form 22, you list the rule or authority for your request so the registrar can act on it.
• Service means delivering the requisition and any attachments to the other parties. If your request affects them, you usually serve them and show proof.
• An affidavit of service is a sworn form that proves service. You attach it to your Form 22 when the rules or fairness require notice.
• Consent is a written agreement from another party. If you have consent for the step you want, attach it. Consent can help the registrar act quickly.
• A draft order is a proposed order for the judge or registrar to sign. Attach it if you want an order issued without a hearing or by consent.
• An endorsement is a written direction or note by a judge on the record. You can reference a past endorsement to show the court has already directed the step.
• Ex parte means without notice to the other side. If your request is appropriate without notice, explain why and point to the rule or endorsement.
• Issuance is the court’s formal act of creating or signing a document. You can use Form 22 to ask the registrar to issue or re-issue a document on the file.

FAQs

Do you need consent from the other side to file Form 22?

No. You can file the form without consent. But consent often speeds up the process. Attach any consent in writing. If your request affects rights, expect to serve the other side.

Do you have to serve the requisition on other parties?

Usually, yes, if your request affects them. Serve before filing or immediately after, depending on the step. Attach an affidavit of service to show when and how you served. If the request is only administrative and neutral, service may not be needed.

Do you attach a draft order with the requisition?

Attach a draft order when you want the registrar or a judge to sign an order. Use the case name and file number. Keep the language clear and narrow. If your request is for scheduling or a file update, a draft order may not be required.

Can you use Form 22 to get a court date?

You can ask the registrar to set or confirm a date if the rules permit. Give three or more preferred dates and times. Confirm availability for all counsel and self-represented parties. If a judge must direct scheduling, the registrar will seek that direction.

Can you email or e-file the requisition?

Many court offices accept electronic filing. Some require in-person or mail filing for originals. Call the court office to confirm accepted methods. If you email, include all attachments in one clear package.

Is there a fee to file Form 22 in a criminal case?

Criminal filings typically have no filing fee. Some administrative steps can carry costs, such as copies. Ask the court office before filing so you are prepared.

How long does it take for the registrar to act on a requisition?

Timing varies by office workload and the nature of your request. Straightforward, consented requests move faster. Track your filing date and follow up if you hear nothing after a reasonable time.

What happens if the registrar refuses your request?

You can correct any defects and re-file. If the issue is substantive, you may need a motion or a short appearance for direction. Ask the registrar what is missing and how to cure it. Keep all correspondence for your file.

Checklist: Before, During, and After the Form 22 (CSR-22-4.08) – Requisition

Before signing

• Confirm the rule or authority for your request.
• Check that Form 22 fits the step you want.
• Gather the exact court file number.
• Confirm the correct court location and address.
• Verify the full style of the cause matches the file.
• Draft a clear, narrow request in simple language.
• Prepare a draft order if you want an order signed.
• Obtain written consents, if available.
• Prepare an affidavit of service if notice is required.
• Collect any prior endorsements that support your request.
• Assemble supporting documents referenced in the form.
• Confirm availability dates and times if asking for scheduling.
• Prepare a proposed timetable, if relevant.
• Confirm accepted filing methods with the court office.
• Check formatting, page limits, and copy needs.
• Redact personal information not needed for the request.

During signing

• Recheck the style of the cause and file number for accuracy.
• Insert the correct court location on the form.
• Cite the rule or authority for your request.
• Describe the requested step in one clear sentence.
• List every attachment you are submitting.
• Confirm names and roles of all parties.
• Add contact details for service and follow-up.
• Date and sign in the correct signature block.
• Initial any handwritten corrections on the form.
• Ensure your draft order matches the request.
• Verify that the attached consents are signed and dated.
• Include the affidavit of service, if required.
• Number pages and attachments for easy review.
• Make a complete copy set for your records.

After signing

• File the form and all attachments with the registrar.
• If emailing, confirm receipt and legibility of all pages.
• Get a stamped copy or filing confirmation for your file.
• Serve the filed requisition if service is required.
• File proof of service if not already filed.
• Diarize expected timelines and follow-up dates.
• Monitor for a registrar’s note, endorsement, or date.
• If you receive a deficiency notice, cure it quickly.
• Distribute any signed order to all parties promptly.
• Update your case plan based on the court’s response.
• Store filed and stamped copies in your matter file.
• Keep an index of what you filed and when.

Common Mistakes to Avoid

Using a requisition when a motion is required

• Result: The registrar cannot act and will refuse it.
• Fix: Review the rules. If in doubt, seek direction first.

Vague or overly broad requests

• Result: Delays or a direction to re-file more clearly.
• Fix: Ask for one precise step and state the basis.

Missing necessary attachments

• Result: Rejection or a return for completion.
• Fix: Attach consents, draft order, and proof of service as needed.

Not serving affected parties

• Result: Delay, adjournment, or refusal to process.
• Fix: Serve early. File an affidavit of service.

Wrong court file number or location

• Result: Misfiled documents and timeline setbacks.
• Fix: Cross-check the file number and courthouse each time.

Don’t forget to check earlier endorsements

• Result: You may repeat the steps already ordered.
• Fix: Read the file endorsements and align your request.

Don’t assume email filing is always accepted

• Result: Your filing may not be received or processed.
• Fix: Confirm filing methods with the court office first.

What to Do After Filling Out the Form

1. File the form with all attachments. Use the accepted method for that court office.
2. If service is required, serve all parties promptly. Use reliable delivery and keep proof.
3. File an affidavit of service if not already attached. Ensure names, dates, and methods are clear.
4. Track the file. Watch for an endorsement, a scheduled date, or a registrar’s note.
5. If you receive a signed order, circulate it. Send a copy to all parties and place it in your file.
6. If the registrar asks for corrections, fix them quickly. Re-file the complete package.
7. If the request is refused, consider your next step. That may be a motion or a short appearance for direction.
8. Update your case calendar with any dates or deadlines. Share updates with your client or stakeholders.
9. If you need to amend your requisition, prepare a corrected form. Mark it as amended and explain the change.
10. If the step is no longer needed, advise the court office. Withdraw the requisition in writing and notify parties.
11. Keep a clean record. Save the filed form, attachments, service proof, and any response from the court.