6674e – Consent for Certified Criminal Record Checks – Immigration and Travel

Jurisdiction: Country: Canada | Province or State: Federal

What is a 6674e – Consent for Certified Criminal Record Checks – Immigration and Travel?

This form authorizes a certified, fingerprint‑based criminal record check for immigration or travel purposes. You use it to give informed consent for your fingerprints and personal information to be searched in the federal criminal records repository and for the certified result to be released to you and/or a specified recipient. It confirms you understand why the check is being done, how your information will be used, and to whom the result can be sent.

Who typically uses this form?

Individuals who need a formal, certified criminal record check connected to immigration or cross‑border travel. That includes people applying for study or work abroad, long‑stay visas, residency permits, citizenship in another country, waivers or permits after a prior refusal of entry, or rehabilitation applications required by a foreign authority. It also applies to people completing immigration steps within Canada when a certified check is requested.

Why would you need this form?

Many immigration and travel processes require a certified check based on fingerprints rather than a simple name‑based search. Fingerprints remove doubt created by similar names and ensure the result ties only to you. This form is the consent mechanism that allows the federal repository to compare your prints, certify the outcome, and release it as you direct.

Typical usage scenarios

• You are applying for a long‑term visa and the foreign authority asks for a “certified fingerprint‑based police certificate.”
• You are completing an immigration application that specifically requests a certified criminal record check from the national repository.
• You have been told that a name‑based check is not enough, or that your name is similar to someone with a record, and a fingerprint‑based confirmation is required.
• You need the result sent directly to a consulate, immigration office, or a background screening department, and you must authorize that release in writing.
• You lived in Canada for six months or more and a foreign immigration authority requires a certified certificate covering that period.

Unlike a basic screening letter, the certified result issued after consent and fingerprints carries official confirmation that your prints were searched. It is the standard that immigration and border authorities rely on for accuracy.

When Would You Use a 6674e – Consent for Certified Criminal Record Checks – Immigration and Travel?

Use this form when an immigration or travel process specifically asks for a certified, fingerprint‑based criminal record check from Canada. You will see instructions like “submit fingerprints,” “provide a certified police certificate,” or “obtain a fingerprint‑based criminal record check.” If your request relates to visas, residency, citizenship processing, waivers, or admissibility reviews, this form is often part of the process.

For example, you may be applying for a long‑term work or study permit abroad. The foreign authority might require a certified check that covers your time in Canada. You would complete this consent, have your fingerprints taken, and direct the result to the authority or to yourself, as instructed.

If you are seeking permanent residence or citizenship in a country that requires police certificates from all countries where you lived, you use this form to generate the Canadian certificate. You may also need it when an immigration officer requests further evidence after a name‑based search flagged possible matches. The certified result resolves identity uncertainty.

If you previously faced a border refusal or are applying for a special entry permit, the decision‑maker may require a certified criminal record result to assess admissibility. This consent allows that result to be issued and sent where it must go.

Typical users

• Visa applicants
• Permanent residence applicants
• Business travellers
• Students
• Researchers
• Sponsored family members
• Workers transferring cross‑border

Employers who support international assignments sometimes assist their staff with this form as part of due diligence. Settlement agencies may also guide clients through the process when immigration authorities request a certified check.

If you live outside Canada, you may still need this form. You can complete it, have fingerprints taken by a local service that meets quality requirements, and submit through an accredited channel so the result can be certified and sent to the right destination. The key is the consent: without it, the federal repository will not release your result.

Legal Characteristics of the 6674e – Consent for Certified Criminal Record Checks – Immigration and Travel

This is a legally binding consent. It authorizes the collection, use, and disclosure of your personal information and fingerprints for a specific purpose: a certified criminal record check for immigration and travel. It also authorizes the release of the certified result to you and/or a designated third party. Because the information at issue is sensitive, consent must be informed, specific, and documented. The form provides that documentation.

What ensures enforceability?

• Identity verification. Your identity is verified at the time of fingerprinting using government‑issued identification. The verifier records details and confirms the match between you and the fingerprints taken. This step reduces fraud and supports chain of custody.
• Specific purpose. The form limits use and disclosure to immigration and travel checks. It is not a blanket authorization for unrelated purposes. Purpose limitation is central to privacy compliance.
• Clear designation of recipient. You name where the certified result should be sent. If you authorize direct release to a third party, the form reflects that specific recipient. Without this, the repository will not send out your result.
• Signature and date. Your signed consent, with a clear date, confirms you understood and agreed at the time of submission.
• Acknowledgments. The form confirms you understand that fingerprints are required for an accurate search and that results are certified based on that match.

Legally, the form does not create obligations beyond consent and disclosure. It does not guarantee a particular outcome. If you have a criminal record, the certified result will indicate that based on the repository’s records. If no record is found that matches your fingerprints, the result will state that. The issuing authority will not alter a record to meet immigration or travel objectives.

You can withdraw consent before the fingerprints are submitted for processing. After processing, the result may already be issued or in transit to the recipient named on the form. If you need to change the recipient or delivery method, you usually must submit a new consent. Timelines matter, so act quickly if you need a change.

Providing false information or misrepresenting identity may lead to refusal and may be an offence. The process relies on truthful disclosure. If you have used other names, list them. If your name has changed, reflect both your current legal name and prior names. This reduces false matches and prevents delays.

Privacy and retention are also important. Your fingerprints are used to perform the search and generate the certified result. The repository applies its retention and destruction policies to fingerprint submissions and associated records. The consent does not authorize unrelated sharing. Only the certified result is released to the recipient you designate. Keep in mind that once the result reaches a third‑party immigration or travel authority, that authority will handle it under its own laws and policies, which may differ from Canadian privacy standards. If you want a personal copy, authorize one to be sent to you.

Finally, the certified check produced through this consent is different from other checks used for employment, volunteering, or vulnerable sector screening. Do not substitute the wrong type of check. Immigration and travel processes usually specify a certified, fingerprint‑based result. Follow the instructions you received.

How to Fill Out a 6674e – Consent for Certified Criminal Record Checks – Immigration and Travel

Follow these steps to complete the form accurately and avoid delays.

1) Confirm the reason for your check.

• Select or state “Immigration and Travel” as the reason. If a specific sub‑reason applies, add it (for example, long‑stay visa, residency application, citizenship abroad, or admissibility review). Match the wording in your instructions. If you were given a file or reference number by an authority, keep it handy.

2) Enter your full legal name exactly as it appears on your primary ID.

• Include family name and given names. If you have multiple given names, list them all. Do not use nicknames. If your name includes accents or special characters, include them if the form allows; otherwise, spell as on your ID.

3) List all previous legal names and aliases.

• Include maiden names, prior married names, anglicized versions, and any other names you used in official documents. This prevents false matches. If none, indicate “None.”

4) Provide your date of birth, place of birth, and sex/gender as requested.

• Use the format shown on the form. Place of birth typically requires city/town and country. Match the entries to the information printed on your ID where possible.

5) Add your physical descriptors if required.

• Height, weight, eye colour, and hair colour may be requested to support identification. Enter current and accurate measurements.

6) Provide your current residential address and contact details.

• Include full mailing address, including apartment or unit number. Add your phone number and email. If your mail is unreliable or you are travelling, consider directing the certified result to a secure third‑party recipient, if permitted by your instructions.

7) Present two valid pieces of government‑issued identification for verification.

• One should be photo ID. Acceptable IDs typically include passports, driver’s licences, or other government cards. The verifier will record ID types and numbers. Ensure your IDs are valid and unexpired. The names on your IDs must match the name you enter on the form, or you must document the name change.

8) Complete the consent and disclosure section.

• Read the consent language carefully. It authorizes the federal repository to use your fingerprints to conduct a criminal record search and to release a certified result. Indicate whether the result should be sent to you, to a third party, or both (if the form permits). If you name a third party, provide the exact legal name and full mailing address. Include any file numbers the recipient uses to match documents to your case.

9) Choose the delivery method and language, if options are offered.

• Some forms allow you to select delivery by mail or, where available, secure electronic release to a designated recipient. You may be asked to choose the language of the result. Select according to the recipient’s requirements.

10) Capture your fingerprints.

• Your fingerprints must be taken by a qualified operator using accepted equipment. The operator will capture rolled and flat impressions of all fingers. If your fingerprints are worn or scarred, multiple attempts may be needed. Low‑quality prints can cause rejection and delays. Moisturize lightly before the appointment but avoid oily products that can blur ridges.

11) Verify the fingerprint submission details.

• The form or attached card will record the date, location, and operator information for the fingerprinting session. Check that your name and date of birth on the fingerprint card or digital submission match the consent form exactly. Ask the operator to correct any errors before submission.

12) Review accuracy and completeness.

• Cross‑check spelling, dates, addresses, ID numbers, and the recipient’s details. Confirm that all mandatory fields are filled, all checkboxes are marked correctly, and no sections are left blank without a “N/A” note when appropriate. Small errors cause long delays.

13) Sign and date the form in the presence of the verifier.

• Sign using your usual signature. Do not sign in advance. The verifier or operator will confirm your identity, witness your signature if required, and sign their portion. If you are under the age threshold requiring guardian consent, your parent or legal guardian must sign the consent section, and proof of guardianship may be necessary.

14) Keep copies and submission proof.

• Ask for a copy of the completed consent for your records. If you authorized direct release to a third party, note the date you submitted and the expected processing time. Keep any receipt or transaction number. If your immigration or travel timeline is tight, plan for a buffer because processing depends on print quality, volume, and delivery method.

Practical tips to avoid delays

• Use your current legal name exactly as on your passport. If your name changed, bring the change certificate and list former names in the alias section.
• Provide a complete mailing address, including postal code and unit number. If you are moving, consider direct release to the requesting authority.
• Include the requesting authority’s file number on the form in the space for reference numbers. This helps the recipient match the result to your application.
• If you have lived under different names or in different jurisdictions, list that information clearly. It reduces the chance of further requests.
• If your fingerprints were rejected in the past due to quality, schedule with an experienced operator and follow their prep guidance. Hydration and gentle exfoliation can help, but do not damage your skin.
• If you need both a personal copy and a copy sent to a third party, make sure the form allows multiple recipients. If not, you may need a second request.

Common errors to avoid

• Leaving the recipient information blank when the request requires direct release. Results may default to you, which can breach the authority’s rules.
• Using a name that does not match your ID, or failing to list aliases, causing mismatches and processing holds.
• Missing signatures or dates, especially for guardian consent when required.
• Submitting old forms or photocopies where originals are required. Use a current form and complete it legibly in ink if not completed electronically.

After submission, the federal repository will process the fingerprints, conduct the search, and issue a certified result. The content of the result depends on whether your fingerprints match a record. If no match is found, the certificate will indicate that. If there is a match, the result will reflect it according to the repository’s rules. The certificate is then sent according to your consent instructions.

If you need to change the destination after you submit, contact the service provider that took your fingerprints immediately. Once the repository has issued or sent the result, changes are rarely possible without a new submission and consent.

If your application abroad has a strict deadline, start early. Plan for the time it takes to book fingerprinting, complete the form, process the search, and deliver the certificate. You control two key variables: accuracy of the consent form and quality of fingerprints. Get those right, and you reduce the risk of delays.

In short, the 6674e consent lets you authorize a precise, fingerprint‑based search and direct where the certified result goes. Complete it carefully, verify your identity details, and match the instructions from the immigration or travel authority that requested it.

Legal Terms You Might Encounter

• Certified criminal record check means a fingerprint-based search of the national criminal record database. For this form, it confirms your identity and returns a certified result for immigration or travel.
• Consent means your written permission to collect your fingerprints and release the results. On this form, you direct who can receive the results and for what purpose.
• Biometric identifiers are unique body-based markers used to confirm identity. Here, your fingerprints are the biometric the agency will collect and use.
• Applicant is the person the fingerprints and results belong to. If you are the applicant, you sign to allow collection and disclosure.
• Authorized representative is a person or organization you let act for you. On this form, you can allow a representative to submit, receive, or handle your results on your behalf.
• Primary purpose is the exact reason for the check. You must mark immigration or travel so the right result is produced and released.
• Disclosure is the act of sending your results to you or a third party. This form controls that release and limits it to the listed recipient(s).
• Retention refers to how long your fingerprints or data may be kept. The form may outline retention rules or ask for your permission to retain or destroy biometrics after processing.
• Identification documents are government-issued IDs used to prove who you are. Your ID must match the name and date of birth you write on this form.
• Reference or file number is the number your recipient uses to link the result to your application. If you have one, include it so your result is matched quickly.

FAQs

Do you need fingerprints for a certified criminal record check?

Yes. A certified check is fingerprint-based. Name-only checks are not certified. Book a fingerprinting appointment and bring valid ID. The form gives consent to use those prints.

Do you have to list a third-party recipient on the form?

List a recipient if you want results sent directly to an authority or representative. If you do not list one, the result is provided to you only. That can slow immigration or travel processing.

Do you need to include all names you have used?

Yes. Include legal names, prior names, and common aliases. This prevents mismatches and avoids a second submission. Match your ID and supporting records.

Do you have to be in Canada to complete this form?

No. You can complete the form from abroad. Arrange fingerprints with a local police service or fingerprinting agency. Ensure they use a standard fingerprint card and clear prints. Then submit as instructed.

Do you need a witness for your signature?

A staff member who checks your ID during fingerprinting often records your identity details. A separate witness or commissioner is not usually required unless your recipient asks. Follow the instructions given for your case.

Do results include every police contact?

No. A certified check reports record entries tied to your fingerprints in the national repository. It does not include local incident notes or non-reportable information. It will not list information outside the permitted disclosure for your stated purpose.

Do you need a file or reference number?

Use it if your immigration or travel application has a number. Adding it helps link your result to the right file. If you do not have one, leave that field blank.

Do certified results expire?

There is no fixed expiry in the form itself. The receiving authority sets its own validity window. Many treat results as current for months, not years. Check the timing requirements and plan your submission accordingly.

Checklist: Before, During, and After the 6674e – Consent for Certified Criminal Record Checks – Immigration and Travel

Before signing

• Confirm your legal name exactly as on your ID.
• Gather all prior names and aliases.
• Verify your date of birth, place of birth, and sex/gender marker.
• Note height, eye color, and other identity details if requested.
• Collect current address and recent address history if needed.
• Identify the primary purpose as immigration or travel.
• Get the full legal name and mailing address of any third-party recipient.
• Obtain the recipient’s file or reference number, if one exists.
• Confirm how results must be delivered (mail or secure electronic).
• Book a fingerprint appointment and note the location and date.
• Prepare two pieces of valid ID, including government-issued photo ID.
• If signing for someone else, bring your authorization documentation.
• If under the age of majority, arrange parent or guardian consent if required.
• Clarify any translation or transliteration of non-Latin names.
• Check the form version and any page-specific instructions.

During signing

• Write your name and date of birth exactly as on your ID.
• Tick immigration or travel as the purpose. Avoid vague wording.
• List all former names and aliases without abbreviations.
• Enter the recipient’s complete address and contact details if applicable.
• Add the file or reference number to help link results.
• Review consent language. Confirm who may receive the results.
• Choose options on retention or destruction if presented.
• Verify that your signature date matches the day you sign.
• Use blue or black ink and print clearly in block letters.
• Avoid corrections. If needed, strike through once and initial.
• Make sure any technician or staff sections are fully completed.
• Confirm that fingerprint transaction numbers, if provided, are noted.
• Check every page for initials and signatures where required.

After signing

• Make a clear copy of the full form for your records.
• Attend your fingerprint appointment with your IDs and the form.
• Keep your receipt and any transaction number from fingerprinting.
• Submit the form and fingerprints through the instructed channel.
• Track delivery and note expected processing timelines.
• Inform your recipient that results are on the way.
• If you move, update your mailing address promptly.
• If results go to a third party, ask for confirmation of receipt.
• Store your copy in a secure, access-controlled location.
• Set a reminder for the recipient’s validity period.
• If rejected for quality or mismatch, reprint fingerprints quickly.
• Document all communications and dates for your file.

Common Mistakes to Avoid

• Don’t forget to state the exact purpose as immigration or travel. Vague reasons can trigger the wrong check type and delays.
• Don’t leave out a third-party recipient when one is required. Your result may go only to you, which can stall your application.
• Don’t mismatch names with your ID. Missing aliases or spelling errors can cause reprocessing or rejection.
• Don’t submit unclear or smudged fingerprints. Poor print quality leads to rejection and repeat appointments.
• Don’t omit the file or reference number. Without it, your result may not attach to the right application.

What to Do After Filling Out the Form

1. Submit your fingerprints. Schedule and complete fingerprinting using the instructions you received. Bring the same IDs used on the form. Ensure the technician records any transaction number clearly.
2. Send the package as directed. Some processes require the form and fingerprints submitted together. Others route fingerprints directly and the consent form separately. Follow the steps you were given.
3. Confirm delivery. Use a trackable method when available. Note the date the processing center received your materials.
4. Monitor processing. Typical timelines vary by volume and quality of prints. Check status only as often as advised. Avoid duplicate submissions unless you receive a specific request.
5. Coordinate with your recipient. If the result goes to a third party, notify them of the expected arrival window. Ask them to confirm receipt and linkage to your application file.
6. Handle rejections fast. If you get notice of unreadable prints or missing fields, rebook prints and correct the form at once. Use moisturizer and hydrate before reprinting to improve quality.
7. Request amendments if details change. If your mailing address or recipient changes before release, submit a new consent with the updated information. Do not alter a signed form.
8. Keep records secure. Store copies of the signed form, fingerprint receipt, tracking numbers, and any correspondence. Limit access to those who need to know.
9. Plan for validity. Time your submission so results arrive within the recipient’s accepted window. If the window closes, you may need a new check.
10. Ask about reuse. Some recipients accept a recent certified result for multiple purposes. Others require a fresh check. Confirm before you reuse.
11. Prepare for travel timelines. If you need the result for imminent travel, build in extra time for possible reprints. Do not book non-refundable travel based on an estimated date alone.
12. Stay consistent across applications. Use the same identity details and spelling on all forms. Consistency reduces manual review and questions.
13. Revoke consent when appropriate. If you no longer want a representative to receive your results, submit updated consent. Keep a copy of the revocation for your records.
14. Dispose of copies safely. When you no longer need them, shred paper copies and securely delete digital files. Protect your personal information.