RTB-56B – Notice of Manufactured Home Park Rule Change – Park Committee

Jurisdiction: Country: Canada | Province or State: British Columbia

What is an RTB-56B – Notice of Manufactured Home Park Rule Change – Park Committee?

The RTB-56B is the official notice you use to announce a change to manufactured home park rules when the park committee is the proponent. It records the exact change, sets an effective date, and proves you gave proper written notice to every tenant and the landlord. It standardizes the process so everyone knows what changed, when it changes, and why.

Manufactured home parks operate under park rules in addition to tenancy agreements. These rules cover day-to-day matters. Think parking, speed limits, landscaping, use of amenities, pet control, quiet hours, and yard standards. Rules need to be clear, reasonable, and consistent with the law. They cannot conflict with a tenancy agreement or impose new rent or unlawful fees.

Who typically uses this form?

The elected park committee uses it. A park committee represents tenants in the park. You may have three or more members elected by the community. When the committee develops, endorses, or initiates a rule change, you use the RTB-56B to formalize and deliver the notice. Landlords do not use this form. Landlords use the companion notice for landlord-led rule changes. If you are a tenant who is not on the committee, you do not use this form. You may engage your committee to bring forward a rule proposal.

Why would you need this form?

You need a clear and lawful way to make rule changes known. The form helps show you followed the required steps and timing. It reduces disputes about what was changed and when. It also helps in any later enforcement or dispute resolution. If the change affects day-to-day life in the park, you need it in writing on the approved notice.

Typical usage scenarios

• The committee wants to set a posted speed limit after near misses in the park.
• You want to clarify parking, such as one stall per site, with rules for visitors.
• You plan to set yard maintenance standards, with timelines for trimming hedges.
• The community wants quiet hours posted so expectations are clear.
• You need a consistent rule for storage sheds, satellite dishes, or fencing.
• You want to update garbage and recycling rules to address wildlife.
• You intend to set hours for a common room or laundry facility.
• You decide to repeal a rule that is not workable or is inconsistent with the law.

Each of these changes calls for a clear written notice to every tenant. The RTB-56B is the template for that notice. It shows who made the change (the park committee), what the change is, and when it takes effect.

When Would You Use an RTB-56B – Notice of Manufactured Home Park Rule Change – Park Committee?

You use the RTB-56B when the park committee is driving a rule change and must give formal notice. Use it after the committee has met, voted, and approved the change under your committee process. You may also use it after consulting with the landlord and residents. That step is often wise. It helps you address concerns and check enforceability before delivery.

You should give written notice well before the effective date. Build in the minimum notice time required by law. Also add time for delivery if you send by mail. In practice, you will choose an effective date at least 30 days after tenants are deemed to have received the notice. If you will mail, add extra days to account for mail delivery. The safest path is to give more time than the minimum.

Here are common situations that call for this form:

• The committee updates pet rules to address off-leash complaints. You add leash requirements, waste cleanup, and designated areas. You also clarify penalties for repeated breaches. You issue the RTB-56B so all tenants receive the same rule in writing.
• The committee revises parking rules after fire lane obstructions. You set enforcement steps and define visitor parking. You select an effective date 30 days after service. You send the notice to each tenant and the landlord.
• The committee repeals an outdated rule that banned heat pumps. The change removes a barrier to energy upgrades. You use the form to record that the old rule is revoked as of a set date.
• The committee adds a quiet-hours rule where none existed. You set times and define what “quiet” means. You attach the full text as a schedule because it exceeds a few lines.
• The committee proposes aesthetic standards for exterior paint or skirting. You explain reasonable requirements and lead times. You use the form to fix a clear compliance date.

Typical users include park committee members, the committee chair, or the secretary. Often, two committee members sign to show the committee’s authorization. Landlords receive a copy. Tenants receive personal notice. You may also post it on a park notice board, but posting alone is not enough.

Avoid using the RTB-56B for matters it cannot cover. Do not use it to raise rent, change the pad rental amount, or alter core services in the tenancy agreement. Do not use it to impose unlawful fines. If you need to make a change that alters the tenancy agreement, use the proper process and forms for that change.

Legal Characteristics of the RTB-56B – Notice of Manufactured Home Park Rule Change – Park Committee

This notice does not create a new contract by itself. It gives written notice of changes to park rules. Those rules become enforceable if they meet legal requirements. In short, the paper is notice; the rule’s enforceability depends on reasonableness, consistency with the law, and proper notice.

A rule change is generally enforceable when:

• It is reasonable. It addresses legitimate park concerns. It does not go further than necessary.
• It is clear. Tenants can understand what is required or prohibited.
• It is consistent with the Act, regulations, and the tenancy agreement. It must not contradict governing law or promised services.
• It applies in a fair, non-discriminatory way. It must not target individuals or protected groups.
• You gave proper written notice. You respected the minimum notice period and service rules.

The notice helps prove each of these points. It shows the rule text and the effective date. It shows who authorized the change. It shows how and when you delivered it. If later you need to enforce a rule, the notice acts as evidence that you followed the process.

What ensures enforceability?

Clarity and proof of service are key. Use precise language. Avoid vague terms like “excessive noise” without examples. Define timeframes and steps. Attach a schedule for longer rules. Use approved service methods. Keep records of delivery. If you mail, keep receipts. If you hand-deliver, keep a log.

There are legal limits. A rule cannot:

• Override the Act or regulations.
• Change rent or impose unlawful fees.
• Remove or reduce essential services set in the tenancy agreement.
• Unreasonably restrict the sale of a home or assignment of a tenancy.
• Unreasonably limit renovations or improvements that owners may make to their homes, subject to safety codes.
• Breach human rights protections.

If a tenant or the landlord disputes the rule, they can start a dispute resolution process. An arbitrator can set aside or amend an unreasonable rule. You reduce this risk by consulting, drafting clear text, and giving proper notice. You also reduce risk by explaining why the change is needed.

Remember that a park rule is not a substitute for a bylaw or a fine system. Do not create penalties that the law does not allow. You can set conduct rules and set out enforcement steps, such as warnings and evidence collection. Formal penalties must have a legal basis.

Finally, rules apply to all tenants, including new tenants after the rule takes effect. If someone signs a tenancy after your effective date, they receive the current rules at move-in. Keep your rule set current and organized so you can hand it out on request.

How to Fill Out an RTB-56B – Notice of Manufactured Home Park Rule Change – Park Committee

Follow these steps to complete the form properly and avoid disputes.

Step 1: Confirm your authority

• Make sure you are the duly elected park committee. Keep minutes that show your election and roles.
• Hold a meeting to discuss the proposed change. Record quorum, motion, and vote. Keep minutes.
• Decide the exact wording of the rule change. Agree on an effective date that meets the required notice period.

Step 2: Consult before you finalize (strongly recommended)

• Share a draft with the landlord and residents. Invite written feedback by a set date.
• Identify concerns. Adjust the draft if needed to keep it reasonable and enforceable.
• Document the consultation in your minutes. Note any changes based on feedback.

Step 3: Gather the information you need for the form

You will need:

• Park name and civic address.
• Landlord or park owner’s legal name and mailing address.
• Committee contact person and contact details.
• A clear statement of the rule change. State whether this is a new rule, an amendment, or a repeal.
• The full text of the rule as it will read after the change. If long, prepare it as “Schedule A.”
• The effective date. Choose a date at least 30 days after the service. Add extra time if you will mail.
• A list of all tenants and site numbers for service tracking. Do not include this list on the notice itself. Use it to manage delivery.

Step 4: Complete the heading and parties

• Enter the manufactured home park name and address exactly as used in tenancies.
• Enter the landlord or park owner’s full legal name and address.
• Identify the park committee as the party issuing the notice. Name your chair or secretary as the contact.

Step 5: Identify the type of change

• Check the box for “New Rule,” “Rule Amendment,” or “Rule Repeal.”
• If amending, reference the existing rule by number or title. For example: “Rule 5 – Parking.”
• Briefly state the reason for the change. Keep it factual. Example: “To ensure emergency access.”

Step 6: Write the rule text

• For a new rule, write the full text as it will appear in the park rules.
• For an amendment, show the revised text as it will read after the change. You do not need to include the old text on the face of the form. If helpful, attach a schedule showing old vs. new.
• For a repeal, clearly state which rule is repealed and that it will have no force after the effective date.
• Use plain language. Be specific. Include dates, times, locations, and definitions as needed. Example: “Quiet hours are 10:00 p.m. to 7:00 a.m. daily.”

Step 7: Set the effective date

• Choose an effective date at least 30 days after service. Built-in deemed service time. If mailing, add several days to account for delivery.
• Write the effective date in a clear format. Example: “Effective on May 1, 2025.”

Step 8: Add any schedules

• If the rule is long, attach “Schedule A – Full Text of Rule.” Reference it on the form. Example: “See Schedule A attached.”
• If you are amending multiple rules at once, prepare a separate schedule for each rule. Label them clearly: Schedule A, B, C.
• Ensure schedules are numbered pages. Include the park name and the date on each page.

Step 9: Signatures

• Have two park committee members sign and date the notice. Use their printed names and roles. Example: “Chair” and “Secretary.”
• If your committee has signing rules, follow them. If all members must sign, do so.
• Include a phone number and email for questions.

Step 10: Service and delivery

• Prepare one copy for every tenant and subtenant who is a party to a tenancy. Also, prepare one copy for the landlord.
• Serve using a permitted method. Personal delivery is the most direct. Mailing is acceptable, but add extra time for deemed service.
• Do not rely only on posting on a notice board. Posting can supplement service, but individual service is the key.
• Keep proof of service. Maintain a delivery log with dates, times, methods, and initials. Keep mail receipts.

Step 11: Record-keeping

• Keep a master copy signed by the committee.
• Keep your meeting minutes, drafts, and feedback.
• Retain your service log and any Canada Post receipts.
• Store all schedules with the notice. Keep the full set in both paper and digital form.

Step 12: Communicate and implement

• Provide a short cover note to tenants explaining the change in plain language. Add examples of compliance if helpful.
• Post the updated rules in a common area and share a digital copy on your usual channels.
• Answer questions promptly. Consider a short Q&A session to address common issues.
• On the effective date, ensure signage and logistics match the new rule. For parking changes, install signs before the date.

Practical drafting tips

• • Use a neutral, general application. Do not target a person or a small group.
  • Tie the rule to safety, orderly operation, or community standards. This helps show reasonableness.
  • Avoid absolute bans when a reasonable limit will do. For example, set times and locations rather than a full ban.
  • Define key terms. For example, define “visitor,” “common area,” or “quiet hours.”
  • Specify process steps. If there will be warnings before enforcement, state the steps.
  • Align with other rules. Check for conflicts or overlaps. Update numbering if needed.

Common Mistakes to Avoid

• Setting an effective date too soon. This can render the rule unenforceable until proper notice is given.
• Using vague terms without detail. Vague rules are hard to enforce.
• Trying to change rent, services, or fees through a rule. Use the proper forms for those changes.
• Creating rules that conflict with higher law or human rights. If in doubt, simplify or seek advice.
• Failing to serve all tenants. Every tenancy needs notice.
• Not keeping proof of service. Without proof, disputes become harder.

Examples of well-drafted rule changes

• Parking amendment: “Each site is assigned one stall. Visitor parking is for visitors only. No tenant or household vehicle may park in visitor stalls between 7:00 a.m. and 11:00 p.m. Towing may occur after two written warnings. Emergency and accessibility needs are exempt with written approval.”
• Quiet hours rule: “Quiet hours are 10:00 p.m. to 7:00 a.m. daily. During quiet hours, no amplified music outdoors. Keep voices low. No engine idling over five minutes near homes.”
• Yard standard: “Tenants must keep lawns under 10 cm in height and hedges trimmed to the lot line. Remove yard waste within seven days. The park may remove dangerous growth after written notice.”

Handling objections and exceptions

• If tenants raise a serious concern after service, you may rescind and reissue with a new effective date. Use a new RTB-56B to rescind, then issue a revised notice.
• For medical or disability-related needs, build in accommodations. Include a process to request an exception.
• For unique site conditions, allow written approvals for reasonable variations. State who can approve and how to apply.

How to address multiple changes at once

• You can group related changes in one notice. Use a clear structure and separate schedules.
• If changes are unrelated, consider separate notices. This reduces confusion and makes disputes narrower.

What to do after the effective date

• Monitor compliance fairly and consistently.
• Document issues with dates, photos, and witness notes.
• Use progressive steps where appropriate. Start with reminders, then warnings, then formal action.
• Keep applying the rule equally to all tenants.

By following these steps, you will complete the RTB-56B correctly. You will also increase the chance that your rule change stands up if challenged. Clear drafting and proper service are your best risk controls.

Legal Terms You Might Encounter

Park committee: This is a group of residents elected by tenants in the park. They represent tenants in discussions about park matters, including rule changes. On the RTB-56B, you identify the committee contact so your notice reaches the right person.

Rule change: A rule change is any addition, removal, or amendment to a current park rule. You use the RTB-56B to describe each change clearly. Write the exact wording you plan to adopt, not just a summary.

Effective date: This is the date you want the new or revised rule to start. You must include a clear, future effective date on the RTB-56B. Avoid vague timing like “effective immediately.”

Consultation: Consultation means you give the committee notice and a real chance to review and comment. The RTB-56B is the notice you use for that dialogue. You can also attach meeting notes or a feedback summary to show you are engaged.

Reasonableness: Park rules must be reasonable. They need to make sense for park operations and daily living. On the RTB-56B, explain why each change is needed. A short, practical reason helps show the change is fair.

Quorum: Quorum is the minimum number of committee members required to conduct business or issue a response. If the committee provides written comments or acknowledgments, ask them to note that the quorum was met. Keep that document with your RTB-56B file.

Majority: Majority means more than half. If the committee votes to support or oppose your change, a majority decision may be recorded in its minutes. If the committee shares its vote outcome with you, attach those notes to your RTB-56B package.

Service of notice: Service is the formal delivery of your notice. The RTB-56B asks you to document how and when you served the committee. Choose a method you can prove, and note it on the form.

Proof of delivery: Proof of delivery is evidence that the committee received your notice. It can be a signed acknowledgment, mail receipt, or courier confirmation. Keep the proof with your copy of the RTB-56B.

Amendment vs. replacement: An amendment changes part of an existing rule. A replacement removes a rule and adopts a new one in its place. On the RTB-56B, show the old text and the new text so tenants and the committee can compare easily.

Tenant vs. homeowner: In a manufactured home park, the tenant usually rents the site where a home sits. The RTB-56B is for the park committee, not for tenants directly. You still need to notify each tenant using the appropriate notice to tenants, separate from this form.

FAQs

Do you need a park committee to use the RTB-56B?

Use the RTB-56B when a park committee exists and you are notifying it about proposed rule changes. If your park does not have a committee, notify each tenant directly using the appropriate tenant notice. You may still choose to hold a resident meeting to gather feedback even without a formal committee.

Do you need the committee’s approval before the change takes effect?

The committee’s role is to represent tenants and provide input. Approval may not be required for your change to proceed, but meaningful consultation and proper notice are expected. Use the RTB-56B to document that you notified the committee, invited feedback, and considered it. Keep any written response with your records.

Do you have to send tenant notices as well?

Yes. The RTB-56B does not replace notice to tenants. Notify every tenant who is affected by the rule change using the proper form for tenants. The committee notice supports transparency and consultation. The tenant notices set the terms for enforcement.

Do you need to include the exact wording of each change?

Yes. Avoid general statements like “quiet hours updated” without details. On the RTB-56B, list the precise text you propose to adopt. If you are amending a rule, show “current wording” and “proposed wording” side by side or one after the other. Clarity reduces disputes later.

Do you have to give a reason for the rule change?

Include a short, practical reason for each change. For example, “to improve emergency access” or “to avoid damage to common utilities.” Reasons help the committee assess the impact. They also show you are acting for park management and resident safety, not arbitrarily.

Do you need signatures from the committee on the RTB-56B?

A committee signature is not always required, but a signed acknowledgment can help you prove service and consultation. If the committee declines to sign, deliver the notice using a method that gives you proof of delivery. Keep a record of your attempts to obtain acknowledgment.

Do rule changes apply to current tenants or only new tenants?

Rule changes can apply to all tenants if they are reasonable, properly noticed, and consistent with the tenancy agreement. Some subjects may be limited by law or by existing tenancy terms. When in doubt, keep your changes focused on community standards and safety, and avoid altering core tenancy rights through rules.

Can you email the RTB-56B to the committee?

Email is acceptable only if your delivery method meets the rules that apply to you and the committee has agreed to receive notices that way. If you are unsure, use a method that produces reliable proof, such as personal delivery with a signed acknowledgment or trackable mail. Record the date and method on the RTB-56B.

What if a committee member refuses to accept the notice?

You must still serve the notice. Deliver it to the committee’s designated contact or to another authorized representative. If needed, use a trackable delivery method. Document your efforts on the RTB-56B and keep all receipts and correspondence.

What if you discover an error after you served the RTB-56B?

Correct it as soon as possible. Issue an amended notice that clearly states what changed and why. Serve the amended notice using a provable method. If the correction affects the effective date or tenant rights, consider resetting timelines to avoid confusion.

Do you need to attach exhibits or maps?

Attach any document that makes the change clearer, such as a site map for parking rules or diagrams for storage areas. Label each attachment and refer to it on the RTB-56B by name and date. Simple visuals often prevent misunderstandings.

Checklist: Before, During, and After the RTB-56B

Before signing

• Your park’s legal name and address match your records.
• Committee contact name, title, email, phone, and mailing address.
• Current rule text and proposed new text for each change.
• Clear reasons for each change (one to two lines each).
• Proposed effective date that gives reasonable lead time.
• Any supporting exhibits (maps, diagrams, schedules) labeled and dated.
• Plan for tenant notices, including a distribution list for all sites.
• Delivery plan for the committee (who, how, and when).
• Internal review by management to ensure changes are consistent and necessary.
• A file naming convention for digital storage and version control.

During signing

• Verify park and committee details are accurate and complete.
• Confirm each rule change is numbered and titled for easy reference.
• Check that the “current” vs. “proposed” wording is clear and free of conflicts.
• Ensure the effective date is stated once and is not retroactive.
• Reference each attachment by label (e.g., “Attachment A: Parking Map”).
• Add your contact information for questions and feedback.
• Date and sign the RTB-56B in ink; print your name and role.
• Note your intended method of service and calendar the delivery date.

After signing

• Make copies for your records and for the committee.
• Serve the committee using your planned delivery method.
• Record the delivery date, time, and proof (receipt, signature, or photo).
• Invite written feedback by a specific date; provide a reply email or address.
• Adjust the rule text if feedback reveals a clear issue, then re-issue if needed.
• Prepare and deliver tenant notices to every household affected.
• Update posted park rules and any welcome packets or rulebooks.
• Store the signed RTB-56B, proof of delivery, and any committee response.

Common Mistakes to Avoid

• Vague rule wording. Don’t say “keep noise down” without details. Specify hours, locations, and what counts as a violation. Vague rules cause disputes and weak enforcement.
• Missing or unclear effective date. Don’t forget to add a future, specific date. Without it, tenants won’t know when the change starts, and you may not be able to enforce it.
• No proof of service to the committee. Don’t rely on verbal notice or an untracked email. If you can’t prove delivery, your process may be challenged later.
• Bundling unrelated changes into one item. Don’t group parking, pets, and landscaping into one “update.” Bundle by topic and number each change. Blending items creates confusion and invites objections.
• Skipping tenant notices. Don’t assume the committee notice is enough. If tenants are not individually notified, the change may be unenforceable, and complaints may follow.

What to Do After Filling Out the Form

1. Serve the park committee. Deliver the RTB-56B and attachments using a method you can prove. Record the date and method.
2. Invite and review feedback. Offer a clear window for comments. Read the input, assess practical suggestions, and document your responses.
3. Revise if appropriate. If feedback surfaces a real problem or a clearer phrasing, adjust the rule text. If changes are material, issue an amended RTB-56B.
4. Notify all tenants. Send the proper notice to every household affected. Use clear language, match the RTB-56B wording, and include the effective date.
5. Update rule materials. Replace outdated rule pages in your rulebook, welcome packets, and online postings. Mark the revision date on each document.
6. Plan implementation. Inform staff, contractors, and security of the new standards. Update signage, parking decals, or gate schedules if needed.
7. Track and file. Keep the signed RTB-56B, proof of delivery, tenant notice logs, and any committee correspondence. Store them in a centralized, searchable folder.
8. Monitor compliance. In the first weeks, watch for confusion and offer reminders. Consistent communication helps residents adjust and reduces complaints.
9. Amend if necessary. If a rule is not working as intended, consider a targeted amendment. Repeat the notice process to maintain transparency.