RTDR12006 – Evidence Table of Contents

Jurisdiction: Country: Canada | Province or State: Alberta

What is an RTDR12006 – Evidence Table of Contents?

The RTDR12006 is the Evidence Table of Contents used for residential tenancy disputes in Alberta. You attach it to the front of your evidence package. It lists each document, photo, message, or recording you want the adjudicator to consider. It shows a clear item number, a short description, the date of the item, and the page range within your package. It helps everyone navigate your material fast during the hearing.

Who typically uses this form?

Landlords, tenants, property managers, and agents use it. Paralegals and lawyers use it too. If you are the applicant or the respondent, you can use this form to organize and file your exhibits. The format is neutral. It does not favor one side.

You use this form to make your evidence easy to follow. Hearings move quickly. The adjudicator needs to find the right page fast. This form lets you itemize your exhibits and keep page numbers straight. It also helps you match what you served on the other party with what you filed. When your evidence is organized, you make a better record. You also reduce the risk of confusion or delay.

Typical usage scenarios

• You apply for unpaid rent and late fees. Your package includes the lease, rent ledger, demand notices, and bank statements. You list each item with page ranges. During the hearing, the adjudicator can go straight to “Tab 3: Rent Ledger, pages 7–10.”
• You defend a claim for damages. You attach move-in and move-out inspection reports, photos, repair estimates, and messages about access. The table lists each item and the date taken. You group photos and give them a single page range.
• You seek the return of a security deposit. You include proof of payment, cleaning receipts, and correspondence about deductions. You list “Tab 2: Proof of Deposit Payment, page 5” and “Tab 6: Email thread on deposit deductions, pages 14–17.”
• You apply to terminate for substantial breach. You file incident reports, notices to tenants, and witness statements. The table maps these items to the issues you must prove.

The RTDR12006 does not replace your evidence. It does not argue your case. It is a roadmap. It directs the adjudicator to the exact pages that support your claim or defense. You put it at the front of your combined PDF or printed package. You keep the table consistent with what you serve on the other side.

When Would You Use an RTDR12006 – Evidence Table of Contents?

Use it every time you file and serve an evidence package for a residential tenancy hearing. It applies to applicants and respondents. If you submit documents, photos, or recordings, you should include this table. It keeps your materials organized and shows respect for the process. The adjudicator expects to see a clear index and page numbers.

If you are a landlord, you might use the table for claims like rent arrears, termination, damages, or abandonment. You would list the lease, rent ledger, NSF notices, inspection reports, photos of unit condition, repair invoices, and demand letters. You might also include communications showing notice and access. The table lets the adjudicator track each item during questioning.

If you are a tenant, you might use the table to support claims for return of deposit, rent abatement, lack of repairs, unlawful entry, or lockout. You would list work orders, photos of defects, correspondence to the landlord, estimates, receipts, and witness statements. You can include a timeline of events and group messages by date. The table shows where each piece of proof sits in the file.

If you are a property manager or agent, you use the table to present third-party records cleanly. You might include business records like ledgers and system notes, and you must show where to find them. The table also helps if you expect to shift between several issues in one hearing.

You would also use the table for updated or late evidence, if permitted. If you add new documents after serving your main package, you prepare an updated table. You serve the updated table with the new items clearly labeled. That way, the adjudicator and the other party can see what changed. You must still meet any deadline or get permission to file late.

You use the table whether you file electronically or on paper. If you file a single PDF, the table goes on page 1. If you submit a printed binder, the table sits behind the front cover. In both cases, your page numbers must match the table. When the adjudicator says, “Please turn to Tab 5, page 12,” everyone should be on the same page.

You also use the table to list special formats. If you plan to rely on audio or video, list the file name and date. You also provide a written summary or transcript. If you have many photos, group them and note the page range in the table. If you include long message threads, consider an index that breaks them into logical blocks. The table can reference these groupings and improve your pacing during testimony.

Legal Characteristics of the RTDR12006 – Evidence Table of Contents

This form itself is not a contract. It does not create legal rights on its own. It is a procedural document that supports your evidence. Its value is in how it helps the adjudicator assess your claims and defenses. A clear table promotes fairness, because both sides can find and address key documents. It also helps create a clean record, which matters for review.

The form improves enforceability by making your proof accessible. Orders flow from the record. If the adjudicator can pinpoint the lease at pages 2–5 and the ledger at pages 6–9, they can make precise findings. The order will reflect the evidence and be easier to enforce. Clear labeling of exhibits reduces disputes about what the adjudicator considered.

The table strengthens your compliance with filing and service rules. It shows that you served what you filed. If your table lists ten items and the other side only received eight, you have a problem. The table and page numbers help you confirm that both packages match. That protects your right to be heard and the other side’s right to respond.

Accuracy matters. The adjudicator can give less weight to materials that are disorganized, incomplete, or unclear. If your table lists an exhibit that is missing or mislabeled, it can undermine your case. If you rely on electronic evidence, the table helps show authenticity. You note dates, times, and sources. You include screenshots that show message headers and context. You can also indicate that a transcript accompanies an audio file. These steps support the reliability of your materials.

Privacy matters too. Do not expose sensitive personal data that is not needed. Redact social insurance numbers, full bank account numbers, and unrelated medical details. You can note “redacted” in the table if that affects the content. Keep the focus on tenancy issues. Use clear copies. Avoid dark photos, blurry scans, and missing pages. If your evidence is not legible, the adjudicator may not rely on it.

Hearsay can be considered, but the weight varies. A table that points to a signed statement with the author’s role and contact details helps. If you include screenshots or forwarded messages, provide context and dates. Where possible, use original documents rather than summaries. The table guides the adjudicator to the specific pages that back up your testimony.

Finally, consistency matters. The table is part of a single, paginated package. If you change the package, update the table and renumber pages. Use version control so you do not confuse the adjudicator or the other party. State the date of your package on the table. Keep your numbering system simple and stable.

How to Fill Out a RTDR12006 – Evidence Table of Contents

Follow these steps to prepare a clear, complete table and evidence package.

1) Gather your evidence and define your issues.

• List the points you must prove or disprove. For example: the lease terms, rent owing, notice served, unit condition, or repair requests.
• Collect documents, photos, statements, and records that support those points.
• Group items by issue. This helps you build a logical order for your table.

2) Decide on your exhibit numbering system.

• Use simple tab numbers: Tab 1, Tab 2, Tab 3.
• Keep numbering in the order you plan to present at the hearing.
• Do not rename or renumber after you serve the package. If you must add items, use Tab 11A, Tab 11B, or continue with the next number.

3) Create a single, paginated package.

• Combine all exhibits into one PDF or one binder.
• Start page numbering at 1 on the first page of your package. Include the Table of Contents in the numbering.
• Put the RTDR12006 table on page 1. Your first exhibit starts after the table.

4) Complete the header fields.

• RTDRS file number: Enter the exact file number from your notice of hearing.
• Applicant and Respondent names: Use full legal names as they appear on the file.
• Tenancy address: Use the rental unit address that the dispute concerns.
• Hearing date and time: Copy from your notice.
• Your role and contact information: State whether you are the applicant or respondent. Add your phone and email. If you are an agent, state who you represent.

5) List each exhibit in the table.

• Tab or Item Number: Use whole numbers, starting at 1.
• Brief Description: Keep it short and neutral. For example, “Residential Tenancy Agreement,” “Rent Ledger January–June,” “Move-in Inspection Report,” “Photos of Unit on Move-out,” “Email re: Repair Request May 3,” “Invoice for Door Repair,” “Text Messages July 10–15,” “Witness Statement of J. Singh.”
• Document Date: Enter the date on the document or the date range. If unknown, state “undated” and explain in your testimony.
• Page Range: Enter the starting and ending page numbers that match your package numbering. Example: “pp. 6–9.” If it is a single page, enter “p. 12.”
• Notes (if provided on your form): Add useful pointers, such as “See also Tab 7 for photos referenced” or “Redacted bank account number.”

For example, your entries may look like this in plain text:

• Tab 1 — Residential Tenancy Agreement — signed May 1, 2023 — pp. 2–5
• Tab 2 — Rent Ledger May–October 2023 — pp. 6–9
• Tab 3 — 14-Day Notice to End Tenancy — June 15, 2023 — p. 10
• Tab 4 — Email thread re: payment plan — June 16–20, 2023 — pp. 11–13

6) Map exhibits to your issues or “clauses.”

• Next to each exhibit, confirm which issue it supports. For example, the lease proves the rent amount. The notice proves service. The ledger proves arrears.
• You can add a short note like “Issue: arrears” or “Issue: notice” where the form allows it. If the form has no notes field, keep a separate outline for your use. This helps you present in a logical order.

7) Insert the exhibits in the same order as the table.

• Place the documents in the exact order you list them.
• If you have many photos, group them under one tab. Add small captions under each photo so the adjudicator can follow. Use a single page range for the photo set.
• For long text threads, add the most relevant pages first or provide a short index page at the start of that tab.

8) Include special formats properly.

• Audio or video: List the file name and date in the table. Provide a written summary or transcript and list it as a separate tab. Confirm how you will share the file at the hearing. Bring a device if needed.
• Screenshots and messages: Show dates, times, and senders. Avoid cutting off headers. Group them by day or topic.
• Business records: Show the full period. Include totals and highlight key entries. Keep the original formatting if possible.
• Photos: Add dates taken. If dates are unknown, explain why. Use clear, well-lit images.

9) Add proof of service and related process documents.

• Include your proof of service for notices, applications, and evidence. List it as a tab in the table.
• If you were served by email or text, include the sent message showing delivery. If you used mail or courier, include tracking or a receipt. If you used personal service, include a signed declaration.

10) Check for privacy and relevance.

• Redact sensitive personal data not relevant to the dispute. For example, hide full bank numbers or unrelated medical details.
• Keep materials focused on tenancy issues. Remove duplicates and off-topic attachments.
• If you redact, note that the document is redacted in the table, only if it affects context.

11) Review and test your page numbers.

• Click through the PDF to confirm each page range matches the table.
• Ask a colleague to find “Tab 6, page 15” using only your table. Fix any mismatches.

12) Signatures and dates (if your version includes them).

• Some versions include a signature or certification block. If yours does, sign and date the table. Print your name clearly.
• If there is no signature block, type your name at the bottom of the table and the date you prepared it. This helps with version control.

13) Schedules and appendices.

• If an exhibit is too large for the main package, label it as a schedule or appendix. For example, “Schedule A: Video file dated May 7, 2023.”
• List each schedule in the table with a short description and storage method. If allowed, note “Provided on USB” or “Available at hearing.”
• Provide a summary or transcript in the main package so the adjudicator can follow without delay.

14) Finalize the file for service and filing.

• Save the PDF with a clear file name. Include your role, last name, file number, and date. Example: “Applicant Evidence – Lee – File 123456 – 2024-02-10.pdf.”
• Confirm you met the evidence deadline in your hearing notice.
• Serve the identical package to the other party. Keep proof of service.
• File the package with the tribunal in the format requested. Include the RTDR12006 on page 1.

15) Bring a clean copy to the hearing.

• Have a copy you can refer to without paper rustling or screen lag.
• Be ready to direct the adjudicator: “Please see Tab 2, page 7.” Practice this before the hearing.

Practical tips as you complete the table

• Keep descriptions short and neutral. Avoid arguments in the table. Save the argument for your presentation.
• Use consistent titles. “Rent Ledger,” not “My proof that the tenant never pays.”
• Keep the number of tabs reasonable. Combine related items to avoid a tab for every single page.
• If you revise the package, update the table, renumber pages, and re-serve. Mark the new date on the table so everyone knows which version to use.
• If you must refer to multiple exhibits together, cross-reference them in the notes. For example, “See also Tab 8: Photos referenced in this estimate.”

When you finish, your evidence should tell a clear story. The RTDR12006 makes that story easy to follow. You help the adjudicator find what they need, when they need it. You also show respect for the process and the other party’s right to know your case. That is how you put your best case forward.

Legal Terms You Might Encounter

• Applicant: You are the applicant if you started the tenancy application. On this form, you list the exhibits that support your claims. The table helps the decision‑maker follow your evidence quickly.
• Respondent: The respondent is the other party. If you are the respondent, use this form to index your evidence package. It shows how your exhibits respond to each issue in the dispute.
• Evidence: Evidence is anything that helps prove a fact. It includes documents, photos, messages, invoices, ledgers, statements, and recordings. This form is a map to that package. It must tell the reader what each item is and where to find it.
• Exhibit: An exhibit is a single piece of evidence or a grouped set. For example, “Exhibit B: Five photos of the kitchen wall taken May 10.” On this form, each exhibit gets a clear label, a short description, and a page range or file name.
• Disclosure: Disclosure means giving the other party the evidence you plan to rely on. Your table of contents shows what you disclosed and in what order. It proves you shared the same package you filed.
• Service: Service means delivering your form and evidence to the other party. Your table helps show exactly what you served. Keep proof, like a delivery receipt or email record.
• Relevance and Materiality: Relevant evidence relates to an issue in the application. Material evidence has real weight and helps decide the outcome. Use this form to tie each exhibit to an issue, such as “rent owed” or “damage repair cost.”
• Burden of Proof: The party making a claim must prove it. Your table helps you meet that burden by organizing the proof. It shows you have support for each fact you want the decision‑maker to accept.
• Affidavit or Statutory Declaration: A sworn or affirmed statement is often treated with more weight than an unsworn letter. If you include one, list it as an exhibit with the date, name of the deponent, and page range.
• Redaction: Redaction is blacking out sensitive details, like banking numbers or a third party’s data. If you redact, note it in your description, such as “Account number redacted for privacy.” Ensure the key facts remain readable.
• Hearsay: Hearsay is a statement made outside the hearing, offered to prove the truth of that statement. Written statements or emails can raise hearsay concerns. Use this form to identify the author and date, which helps the decision‑maker weigh reliability.
• Pagination: Pagination is the page numbering of your evidence package. Your table must match these page numbers. If your table says pages 14–20, anyone should find that exhibit on those exact pages.

FAQs

Do you submit the evidence files with this form?

Yes. This form is the index, not the evidence itself. You attach or file your evidence in the exact order shown in the table. If you file electronically, combine exhibits into one bookmarked PDF when possible, or clearly label separate files to match the table.

Do you need to serve the other party with this form and the evidence?

Yes. Serve the same version you filed. Include the table and all listed exhibits. Keep proof of service. Use the timelines in your hearing notice or directions. If you amend the table later, re‑serve the full updated package.

Do you list every document or only the ones you plan to use?

List only what you intend to rely on. If you do not plan to use an item, leave it out. Extra, unfocused material can dilute your key points and make the record confusing.

Do you need to number pages and exhibits?

Yes. Use a simple, consistent system. Number every page in your evidence package. Label exhibits in order (A, B, C or 1, 2, 3). Match each description in the table to a clear page range or exact file name. Do not change labels once served.

Do you include audio or video evidence?

You can. In the table, describe the file name, date recorded, length, and what it shows. Example: “Exhibit D: Video.mp4, 02:14 minutes, hallway leak on June 12.” Ensure the file opens on a standard device. Provide screenshots or a short transcript to help navigation.

Do you need a witness list in this form?

No. This form indexes documents and media. If you have written statements, list them as exhibits. Live witnesses are arranged through the process instructions you received. Bring copies of any witness statements you list.

Do you need to sign this form?

If the form has a signature or declaration block, sign and date it. If not, still date the document and include your name on each page footer or header. Consistency helps the record and reduces objections.

Do you need a separate table if you filed a counter‑application?

Yes. Keep the evidence for each application separate, with its own table. Use distinct exhibit labels for each application to avoid confusion.

Can you update the table after filing?

Yes, but only if allowed by your hearing directions. If you add or remove exhibits, issue an amended table. Update page numbers, re‑serve the whole amended package, and file it. Flag the changes in a brief cover note.

Do you need to bring originals to the hearing?

Bring originals or the best available copies. For digital items, bring the device and cables needed to play or display the file. The table helps the decision‑maker ask for the exact item, so be ready to show it quickly.

Do you pay a separate fee for this form?

There is no separate fee for the table itself. It accompanies your evidence as part of your application or response record.

Checklist: Before, During, and After the RTDR12006 – Evidence Table of Contents

Before signing

• Confirm your application or file number.
• Confirm full names of all parties as shown on the application.
• Read your hearing notice for disclosure timelines.
• Finalize your evidence package order.
• Assign exhibit labels in sequence.
• Paginate the entire package from first to last page.
• Create short, plain‑language descriptions for each exhibit.
• Note the date, author, and type for each exhibit.
• For audio/video, note file name, length, and date.
• Redact sensitive data and mark redactions in the description.
• Test every digital file. Open it on a standard device.
• Decide how you will serve the other party and keep proof.
• Prepare a brief cover page stating the total number of exhibits.

During signing

• Verify the file number is correct on the form.
• Check party names match the application exactly.
• Confirm the exhibit sequence (A, B, C or 1, 2, 3).
• Match each description to the correct page range.
• Check that the page numbers in the table match the package.
• Ensure every exhibit listed exists in the package.
• Confirm redactions are consistent across copies.
• Review any declaration or signature block.
• Sign and date, if required, in blue or black ink.
• Add your contact information where the form provides it.

After signing

• File the form with the evidence package by the deadline.
• Serve the other party with the same complete package.
• Keep proof of filing and proof of service together.
• Store a clean, unbound master copy for the hearing.
• Save a read‑only PDF of the whole package and table.
• Bring a USB or device for digital exhibits, if allowed.
• Bring a printed copy of the table for the decision‑maker.
• If you amend, update the table, and re‑serve promptly.
• Track all versions and dates to avoid confusion.

Common Mistakes to Avoid

Missing page numbers in the evidence package

• Consequence: The decision‑maker and the other party cannot find exhibits quickly.
• Friendly warning: Do not skip pagination. Number every page and check the table against it.

Vague or unhelpful exhibit descriptions

• Consequence: The weight of your evidence may drop if its relevance is unclear.
• Friendly warning: Describe what the item is, who wrote it, and the date. Keep it specific and short.

Mismatch between table entries and the actual exhibits

• Consequence: Opposing objections, delays, or refusal to consider the item.
• Friendly warning: Cross‑check each exhibit label, page range, and file name carefully.

Late disclosure or serving an incomplete package

• Consequence: Your late or missing exhibits may not be accepted.
• Friendly warning: Do not wait. Serve the full package, with the table, before the deadline.

Relying on unreadable scans or unplayable media

• Consequence: The decision‑maker cannot review your proof.
• Friendly warning: Test every file. Rescan dark or skewed pages. Provide screenshots or a transcript excerpt for audio/video.

Overloading the record with unrelated material

• Consequence: Key points get buried, and credibility suffers.
• Friendly warning: Include only what proves an issue. Cut duplicates and side issues.

Changing exhibit labels after service

• Consequence: Confusion and possible objections at the hearing.
• Friendly warning: Lock your labels before you serve. For changes, issue an amended table and re‑serve the full package.

What to Do After Filling Out the Form

Assemble your evidence package to match the table. Put exhibits in the exact sequence listed. Confirm every page number and label.

Export or print your package. If filing electronically, create a single PDF if possible. Use clear file names for any separate media files. If filing on paper, print single‑sided, legible pages with page numbers.

File the table and package by the deadline. Follow the directions on your hearing notice for how to file. Submit the table with the complete evidence set.

Serve the other party. Deliver the same table and evidence you filed. Use a method that gives you proof. Keep that proof with your records.

Confirm receipt if possible. If you can, ask for acknowledgment. If a delivery failed, resend promptly and document it.

Prepare for the hearing. Bring:

• A printed copy of the table for the decision‑maker.
• Your master copy of the evidence package.
• Originals or best copies of key items.
• A device and cables for digital files, if allowed.
• Notes that point to the page numbers you will reference.

Handle amendments the right way. If you add, remove, or reorder exhibits, create an amended table. Update page numbers. Re‑serve the entire amended set. File the amended version and keep proof.

Organize your notes by issue. Link each issue to specific exhibits and page numbers. Use the table as your roadmap during the hearing.

After the hearing, keep your records. Store the table, the filed package, and proof of service. If an order requires follow‑up, you can locate exhibits fast. Retain materials until all steps are complete.