6675e – Consent for Certified Criminal Record Checks – Vulnerable Sector

Jurisdiction: Country: Canada | Province or State: Federal

What is a 6675e – Consent for Certified Criminal Record Checks – Vulnerable Sector?

This form records your consent for a certified, fingerprint-based criminal record check. It is used when a vulnerable sector screening is required. In plain terms, it lets police search your fingerprints against the national criminal record database and release the results. It also confirms who should receive those results and why the check is being done.

You see two important ideas in the title. “Certified criminal record check” means a fingerprint-based search. This is different from a basic name-based search. “Vulnerable sector” means positions of trust or authority over children, seniors, or people with disabilities. Many roles need this level of screening. The form documents your consent to the extra steps involved.

Who typically uses this form?

You do, as the applicant. You complete it with your local police service or an accredited fingerprinting provider. Employers, volunteer organizations, licensing bodies, and placement coordinators may request it from you. They usually provide a letter that confirms your role and why a vulnerable sector check is needed. The police service uses the form to confirm identity, authority, and release of results.

Why would you need this form?

You need it when a vulnerable sector check is required and your screening must include fingerprint verification. Sometimes, a name and date of birth check is enough. But if you match certain risk criteria, fingerprints are required to confirm identity. A match might occur if your name and birthdate are similar to a record in the system. For vulnerable sector screening, that confirmation step is common. The form captures your consent for that step and the disclosure of results.

Typical usage scenarios

• Paid or volunteer work with children, seniors, or people with disabilities. Think of teaching, daycare, coaching, tutoring, and camp supervision.
• Health care roles in hospitals, clinics, and long-term care homes.
• Social work, group homes, and home-care agencies.
• Student placements in schools or health settings often require a vulnerable sector check.
• Foster care and adoption assessments usually request it.
• Some professional regulators and licensing bodies ask for it during registration.
• Faith-based roles, outreach work, or mentorship programs.

If the role places you in a position of trust or authority over a vulnerable person, a vulnerable sector check is typical. The 6675e confirms you agree to the certified fingerprint process that supports that check.

In practical terms, the form does three things. First, it confirms the identity and purpose details needed for a lawful search. Second, it gives police your written consent to collect and compare your fingerprints. Third, it directs who gets the results and how they can be used. Without this consent, the police cannot complete a certified criminal record check for the vulnerable sector process.

When Would You Use a 6675e – Consent for Certified Criminal Record Checks – Vulnerable Sector?

You use this form when a vulnerable sector check is required for a role, and your screening includes fingerprint verification. This is common in childcare roles, including daycare staff and early childhood educators. It affects school roles such as teachers, classroom aides, custodial staff, and volunteers who supervise students. It affects camp counselors and after-school program leaders. It also applies to sports coaches, tutors, and music instructors who work one-on-one with minors.

Health and social care roles often require it. That includes nurses, personal support workers, physiotherapists, and occupational therapists in hospitals and homes. Staff and volunteers in long-term care homes or retirement residences use it. So do group home workers, shelter staff, and crisis line volunteers. The same holds for respite care, hospice work, and outreach programs serving vulnerable adults.

If you are a student in a placement or practicum, your school may ask for a vulnerable sector check. The host site may also set conditions. In these cases, you complete the 6675e if your check moves from a name-based search to fingerprints. The same applies to licensing or registration in regulated professions that serve vulnerable people. This can include teaching, social work, nursing, and some allied health disciplines. It can also include security roles when you have access to vulnerable populations.

Many volunteer positions need a vulnerable sector check. Examples include mentorship programs, faith-based youth leadership, and senior companion programs. Food bank or community center roles may require it if you interact closely with vulnerable clients. If your role is administrative and does not involve that contact, a standard check may be enough. Your organization should confirm which check it needs. If they indicate a vulnerable sector check, plan for the 6675e to be part of the process.

You also use the form when a name-based vulnerable sector query flags a possible match. The police cannot rely on names alone. If they see a potential match with a record that needs confirmation, they will request fingerprints. The 6675e is how you consent to that fingerprint search. If you do not consent, the vulnerable sector screening cannot be completed.

In short, you use the 6675e any time a vulnerable sector check requires a certified criminal record search. You are most likely to see it in school, health, social services, and youth-related roles. Your local police service or accredited agency will guide you when this form is necessary.

Legal Characteristics of the 6675e – Consent for Certified Criminal Record Checks – Vulnerable Sector

The 6675e functions as a formal consent document. It authorizes the collection, use, and disclosure of your personal information and fingerprints for a specific purpose. In Canada, consent is required to perform a certified criminal record check for civil screening. The form provides clear, written proof of that consent. It is not an employment contract. It is a legally recognized permission that enables the police to process your check.

Is it legally binding?

Yes, in the sense that it records your informed consent. You acknowledge who is requesting the check, the purpose for the check, and where results will go. You confirm that you provided accurate identity information. You agree to a fingerprint search of the national repository. You allow the release of results as stated. Once submitted, the police can act on that authority. If you withdraw your consent before processing begins, the check will not proceed. If processing has started, withdrawal may stop further steps but not undo steps already taken.

What ensures enforceability?

The process includes identity verification and purpose verification. A police service or accredited agency checks your government-issued ID. They confirm your address and may ask for a letter from the requesting organization. Your signature binds your consent to the specified purpose. An official also signs to confirm your identity was verified. These safeguards protect against misuse and ensure the search is lawful and targeted.

The form also limits use. Your consent applies to the stated reason only. It does not authorize other uses or unrelated disclosures. If another organization wants a copy, they must rely on your copy or ask you to provide consent again. Many organizations require a recent check, often within 6 to 12 months. That recency requirement is a policy choice. The form itself does not set an expiry. But your consent is purpose-specific and time-bound by the immediate request.

Privacy protections also apply. The certified check uses your fingerprints to confirm identity. Civil fingerprints are used to search and to produce a result. They are not added to a criminal fingerprint record for investigative use. They are retained and then destroyed under set retention rules. The result of your check is released only to the recipient you designate. A local police service may also keep a record of the screening outcome, subject to its retention schedule.

Accuracy and honesty matter. False statements on the form can have legal consequences. They can also delay or invalidate your check. If your name has changed, you must include previous names. If you omit required information, the search may be incomplete. Some incomplete forms get rejected outright. Others trigger extra steps or longer processing times.

Finally, this form does not decide your suitability for the role. It only authorizes and documents the check. Your prospective employer or organization decides what to do with the result. They may have internal policies on what records are acceptable. Your rights under human rights and privacy laws still apply. You control who else receives your results.

How to Fill Out a 6675e – Consent for Certified Criminal Record Checks – Vulnerable Sector

Follow these steps to complete the form accurately and avoid delays.

1) Confirm you need a vulnerable sector check.

• Ask the organization to confirm the check type in writing.
• Make sure your role involves trust or authority over vulnerable persons.
• Get a letter from the organization that states your role and need for a vulnerable sector check. Bring this letter.

2) Start with the right service point.

• Contact your local police service for your current address.
• If directed, book with an accredited fingerprinting agency.
• Ask about fees, appointment times, and required identification.

3) Gather the required identification.

• Bring two valid IDs. One must be government-issued photo ID.
• Acceptable IDs usually include a driver’s licence, passport, or permanent resident card.
• Bring proof of your current address if not shown on your photo ID.

4) Collect supporting documents.

• Bring the organization’s letter. It should list your role and state “vulnerable sector.”
• If you are a volunteer, bring proof to qualify for any fee waivers.
• If you are a student, bring your placement letter or form.

5) Complete the personal information section.

• Enter your full legal name exactly as on your ID.
• List all previous names, including maiden names and legal name changes.
• Provide your date of birth, place of birth, and sex as requested in the form.
• Provide your current address and complete five-year address history if asked.
• Include your phone and email for contact on results or questions.

6) Identify the requesting organization and purpose.

• Write the full name and address of the organization requesting the check.
• Identify the role title and a brief description of duties.
• State “Vulnerable Sector Screening” as the purpose.
• Indicate whether the check is for employment, volunteer, licensing, or placement.

7) Select the type of check and scope.

• Confirm “Certified Criminal Record Check” for fingerprint confirmation.
• Confirm the vulnerable sector option if shown separately.
• If the form has checkboxes, select only what is required by the organization.

8) Choose the recipient for the results.

• You may direct results to yourself, the police service, or a named organization.
• Many organizations require results sent to you first. Follow their instructions.
• Provide a full mailing address and email if electronic delivery is available.

9) Review the consent statements and declarations.

• Read the consent to collect, use, and disclose your information.
• Note any statements about the specific purpose and limits on use.
• Confirm the declaration that all information is true and complete.

10) Consent to fingerprinting if required.

• The vulnerable sector process may trigger fingerprint verification.
• The form authorizes collection and comparison of your fingerprints.
• If a match algorithm flags a possible record, fingerprints become mandatory.
• Without fingerprints, the vulnerable sector check cannot be completed.

11) Provide fingerprints.

• The police or accredited agency will capture your fingerprints digitally.
• If using ink and paper, ensure quality and completeness of all boxes.
• The technician will generate a transaction number for tracking.
• Keep your receipt and transaction number for status inquiries.

12) Pay applicable fees.

• Confirm fees for the certified check and fingerprinting.
• Ask about volunteer fee waivers. Provide your volunteer letter if eligible.
• Keep proof of payment. Some organizations reimburse you.

13) Finalize identity verification.

• Present your IDs to the official for verification.
• The official will confirm your identity on the form.
• Some services take copies of your IDs for their file.

14) Sign and date the form.

• Sign within the box provided. Use your usual signature.
• Date the form the day you sign. Do not predate or postdate.
• The official may also sign and stamp the form.

15) Submit the form.

• The police service or agency submits your fingerprints for processing.
• They send your consent and purpose details with the submission.
• You do not send the form directly to the national repository.

16) Track the status.

• Ask for an estimated timeline. Name-based checks can be quick.
• Fingerprint-based checks can take longer, sometimes several weeks.
• Use your transaction number for follow-up if a delay occurs.

17) Receive and review your results.

• Results are mailed or delivered as you directed on the form.
• Check that your name and date of birth match your IDs.
• If the letter is addressed to an organization, do not open if sealed is required. Follow instructions.

18) Share the results with the requester.

• Send the original or a certified copy as requested.
• Keep a copy for your records if permitted.
• Confirm any expiry policy the organization uses.

19) If there is a possible match or record.

• You may receive a notice that fingerprints were needed and processed.
• If a record is confirmed, the result will state that.
• The organization decides next steps under its policy. You can ask for a copy of what was considered.

20) Correct errors if needed.

• If your personal details are wrong, contact the issuing police service.
• Provide proof to correct misspellings or date errors.
• You may need to resubmit fingerprints if the prints were poor quality.

Key sections of the form and what to enter

• Parties: You are the applicant and consenting party. The police service or accredited agency is the processing authority. The requesting organization is the identified recipient or purpose setter.
• Clauses: The consent clause authorizes collection and comparison of fingerprints. The use and disclosure clause permits release to the named recipient. The declarations confirm the truth of your information and the specific purpose.
• Signatures: You sign to consent. The verifying official signs to confirm identity. Some forms include a section for the agency’s stamp or number.
• Schedules/attachments: Attach the organization letter stating the vulnerable sector need. Attach any fee waiver letter for volunteers. Include ID copies if requested by the service. The fingerprint transaction record acts as an attachment for tracking.

Common pitfalls and how to avoid them

• Missing previous names. Include all prior legal names to avoid false matches and delays.
• Wrong recipient address. Confirm where results should go before you sign.
• Purpose too vague. Write “Vulnerable Sector Screening for [role].” Be specific.
• Expired ID. Bring valid, current IDs. Out-of-date documents cause rejections.
• Poor quality fingerprints. Relax your hands. Follow technician instructions. Poor quality prints lead to resubmission.
• No volunteer proof. Bring the letter that shows unpaid status if you want a waiver.
• Address mismatch. Ensure your address matches your ID or bring proof of residence.
• Signing too early. Sign in front of the official if required. Some services need a witnessed signature.

Processing timelines and expectations

• A straightforward name-based vulnerable sector check can be quick.
• If fingerprints are required, allow extra time. Processing can take several weeks.
• Busy periods cause delays. Start early, especially before school terms or hiring cycles.
• Your check is valid as of the issue date. Ask the organization how recent it must be.

What happens to your fingerprints and data

• Your fingerprints are used to verify identity for this check.
• They are not turned into a criminal fingerprint record for investigations.
• They are retained and destroyed according to civil retention rules.
• The result is released only to the recipient you named.

Your choices and control

• You can direct results to you, the organization, or both.
• You can refuse consent, but the vulnerable sector check will not proceed.
• You can request a new check later if a role changes.
• You can ask the police service about its local retention policy.

In summary, the 6675e is your written permission for a certified, fingerprint-based search as part of a vulnerable sector check. Fill it out carefully, attach proper documents, and follow the identity steps. That keeps the process smooth and protects your privacy while meeting your role’s screening requirements.

Legal Terms You Might Encounter

• Consent means you allow a police service or authorized provider to collect, use, and disclose your information for this check. On the 6675e, your signature confirms you understand the scope, purpose, and limits of that consent. Without it, no search or result can be issued.
• Certified criminal record check is a fingerprint-based search of a national repository. It confirms whether your fingerprints match a record. The 6675e asks for your consent to complete this certified search and to release the result.
• Vulnerable sector check is a specific screening for roles of trust with children or vulnerable persons. It includes an extra search to see if your fingerprints match a record linked to certain sexual offences, even if that record was set aside. The 6675e captures your consent for this additional step.
• Record suspension is a legal outcome that sets aside a conviction in the national repository. For vulnerable sector screening, the search may include a limited query related to specified sexual offences. The 6675e explains this and seeks your authorization to proceed.
• Name-based search uses your name, date of birth, and other identifiers. It is fast, but it can produce possible matches. If a possible match appears, you may need fingerprints. The 6675e allows the provider to move to fingerprinting when required.
• Fingerprints are used to confirm identity with certainty. Fingerprints do not reveal your background; they only link you to records. The 6675e records your consent to collect and use fingerprints for certification and, if needed, for vulnerable sector screening.
• Identity verification means confirming you are who you claim to be. It usually requires two valid IDs and a face-to-face check. The 6675e relies on accurate identity details that match your IDs. Any mismatch causes delay or refusal.
• Disclosure means sharing your results with a named organization, or with you. The 6675e asks who should receive the result and how. It also explains that disclosure is limited to what you authorize and what the law permits.
• Collection, use, and retention describe how your personal information is handled. Collection gathers your data. Use applies it to complete the check. Retention is how long it is kept. The 6675e explains these points so you can make an informed decision.
• Third-party recipient is the employer, volunteer group, licensing body, or screening provider you authorize to receive your results. On the 6675e, you name this recipient. If you leave it blank, your result may come to you only.
• Reason for request is the specific purpose for the screening, such as a job title or volunteer role. The 6675e needs a clear reason to justify the vulnerable sector query. Vague or incorrect reasons can lead to rejection.
• Match/No Match refers to the outcome of the fingerprint-based search. A “no match” means no record linked to your fingerprints was found for the search criteria. A “match” means there is a linked record. The 6675e authorizes confirmation of either outcome under the vulnerable sector process.

FAQs

Do you need to be fingerprinted for the 6675e?

Not always. If a name-based query cannot rule you out, you must provide fingerprints. For a certified check, fingerprints are standard. For the vulnerable sector step, fingerprints ensure accurate matching before any result is issued.

Do you need to list other names you have used?

Yes. Include all legal names, maiden names, and known aliases. If you omit a name, the search may miss relevant records or require extra steps. Match your names to what appears on your IDs when possible.

Do you need two pieces of ID?

Plan for two valid IDs, including one with a photo. Bring originals, not photocopies. The details on the 6675e must match those IDs exactly. If they do not, you will face delays or refusal.

Do you sign electronically or in ink?

Follow the instructions provided by the screening office. Many require an in-person signature witnessed at submission. Some accept secure electronic signatures. If unsure, sign in person to avoid rejection.

Do you choose where the results are sent?

Yes. Specify whether the result goes to you or to the named organization. Confirm the receiving address. If you want a sealed result delivered directly, indicate that clearly on the 6675e.

Do you get a copy for your records?

Ask at submission. Some offices issue one original only. Others issue a copy to you and send an official result to the organization. If personal copies are allowed, store them securely.

Do you need a new check for each role?

Often, yes. Vulnerable sector results are role-specific and purpose-specific. Many organizations require a recent result. If you change roles, duties, or organizations, expect to submit a new 6675e.

How long does this process take?

Timelines vary. Name-based screening may be quick. Fingerprint certification and vulnerable sector processing can take longer. Plan for a range from several days to several weeks, depending on volume and whether fingerprints are required.

Can you withdraw consent after you sign?

You can withdraw before processing starts. Once the search completes and results are released, you cannot retract what has already been disclosed. If you need to withdraw, notify the submission office immediately.

What if your fingerprints get rejected?

It happens if prints are smudged or of poor quality. You may need to reprint. Bring clean, dry hands and avoid lotion. Follow technician instructions to improve quality on the second attempt.

Do you have to disclose a record suspension?

You do not self-disclose for the vulnerable sector query. The process includes a limited check for specified sexual offences related to that status. Your consent on the 6675e authorizes that search.

Can minors complete the 6675e?

Yes, if the role requires it. Some offices require a parent or guardian to attend or co-sign. Confirm age requirements and consent steps before you book an appointment.

Checklist: Before, During, and After the 6675e – Consent for Certified Criminal Record Checks – Vulnerable Sector

Before signing

• Gather two valid IDs. One should have a photo. Check expiry dates.
• Confirm your legal name, all former names, and aliases.
• Note your date of birth and place of birth exactly as on ID.
• Prepare your current address and contact details. Bring proof of address if needed.
• Get the organization’s legal name, contact person, and address for results.
• Write the job or volunteer title and a clear reason for the vulnerable sector need.
• Confirm whether the result should go to you or directly to the organization.
• Ask about fees, payment methods, and appointment rules.
• Book a fingerprint appointment if required for certification.
• Check if a parent or guardian must attend (if you are under the age of majority).
• Verify whether electronic signatures are allowed or if you must sign in person.

During signing

• Match every personal detail to your IDs. Check spelling and middle names.
• Include all previous names. Do not use nicknames unless they appear on ID.
• State the exact reason for vulnerable sector screening. Be specific to the role.
• Identify the recipient of results. Confirm mailing or pickup instructions.
• Read the consent language closely. Understand collection, use, and disclosure.
• Confirm whether fingerprints are required now or only if needed later.
• Initial any specific consent boxes. Do not leave required boxes blank.
• Sign and date in the correct spaces. Use the same signature as on your ID.
• Ensure any witness or official completes their portion in full.
• Review the form from top to bottom before you hand it in.

After signing

• Submit the 6675e to the designated office or provider as directed.
• Present your IDs for verification. Allow time for in-person checks.
• Complete fingerprinting if requested. Keep your receipt or proof of capture.
• Pay fees and obtain a payment receipt for your records.
• Record any reference numbers and the expected processing timeline.
• Track your application status if tracking is available.
• Notify the organization that your screening is in progress.
• When you receive the result, check that your name and purpose are correct.
• Deliver the result to the organization if it was not sent directly.
• Store your copy in a secure place. Do not email unredacted copies widely.
• Set a reminder for renewal if the organization requires periodic rechecks.

Common Mistakes to Avoid 6675e – Consent for Certified Criminal Record Checks – Vulnerable Sector

Leaving out a former name

• Consequence: The search may flag a possible match or miss records, leading to delays or reprints. Don’t forget to list all names you have used.

Selecting the wrong purpose

• Consequence: The office may reject the vulnerable sector request or downgrade it. Ensure the role involves trust with children or vulnerable persons.

Mismatch between ID and form

• Consequence: Staff will refuse the application or require corrections. Copy names, dates, and addresses exactly as shown on your IDs.

Skipping consent checkboxes

• Consequence: Processing stops because consent is unclear. Initial every required box and sign in all designated areas.

Illegible handwriting

• Consequence: Clerks may misread your name or addresses, causing errors and delays. Print clearly in block letters or use a fillable version if allowed.

Not confirming where results go

• Consequence: Results may go to the wrong place or only to you, missing a deadline. Specify the recipient and delivery method on the 6675e.

Assuming fingerprints are not needed

• Consequence: You may face last-minute scheduling and missed start dates. Ask early and book fingerprinting as soon as it is requested.

What to Do After Filling Out the Form 6675e – Consent for Certified Criminal Record Checks – Vulnerable Sector

1. Submit the form as instructed by the receiving office. This may be through a police service or an authorized screening provider. Bring your IDs for verification. Expect them to compare every detail on the 6675e to your IDs.
2. Complete fingerprinting if the process requires it. You may learn this at submission or after an initial name-based step. Book the earliest available appointment. Keep your fingerprinting receipt and any transaction numbers.
3. Confirm payment and processing timelines. Ask for an estimated delivery window so you can plan your start date. If there is a deadline from the organization, communicate it at submission.
4. Decide how the result will be delivered. If the result should go directly to the organization, make sure their details are correct and complete. If the result is issued to you, plan how you will deliver it securely and on time.
5. Review your result when you receive it. Check your name, birth date, and the stated purpose. Confirm whether it reports a match or no match. If you see an error in identity details or recipient information, report it immediately.
6. Notify the organization. Tell them when you submitted the form, whether fingerprints were taken, and your expected result date. If you have a delay, give them updates so they can plan.
7. Store your documents securely. Keep copies of your 6675e, receipts, and result if issued to you. Do not share scans over unsecured channels. If you must send a copy, follow the organization’s instructions for secure delivery.
8. Plan for renewals. Many roles require periodic rechecks. Note the expected interval and any conditions that would require a new 6675e, such as a change in duties or a move to a new location.
9. If you need to amend your submission, act quickly. For typographical errors or recipient changes, contact the submission office right away. Corrections are easier before processing starts.
10. If your fingerprints were rejected, rebook promptly. Follow the technician’s advice to improve quality. Hydrate your hands, avoid lotions, and allow extra time for careful rolling.
11. If you withdraw or change roles, manage your consent and results. If processing has not started, you may be able to withdraw. If results were already released, you cannot retract what was sent. Notify relevant parties about your change in plans.
12. If you are denied or the result blocks your role, ask about next options. You may need to discuss the outcome with the organization, seek a review process they offer, or apply for a different role that does not require vulnerable sector screening.