RTDR11148 – Notice of Withdrawal

Jurisdiction: Country: Canada | Province: Alberta

What is an RTDR11148 – Notice of Withdrawal?

The RTDR11148 is the form you use to end an active RTDRS application. It tells the Residential Tenancy Dispute Resolution Service that you do not want a decision. It cancels the hearing and closes the file. It applies to residential tenancy disputes in Alberta.

You use it if you filed an RTDRS application and want to stop it. That includes full applications and counter-applications. Either a landlord or a tenant can use it. An authorized agent can also sign if they have written authority.

This form is procedural. It does not create a settlement by itself. It does not award any money. It does not change the lease. It simply withdraws your case from the RTDRS process.

Who typically uses this form?

Applicants and counter-applicants do. That includes landlords, tenants, property managers with written authority, and legal representatives. A respondent cannot use this form to cancel their application. They can only withdraw their own counter-application.

Why would you need this form?

You file it after your dispute is resolved or no longer needed. You also use it if you filed in error, duplicated a claim, or plan to start over. It prevents an unnecessary hearing. It lets the tribunal and the other party know you will not proceed.

Typical usage scenarios

You filed for rent arrears, and the tenant paid in full. You applied for repairs, and the landlord completed them. You and the other party signed a settlement and no longer want a decision. You filed with the wrong parties and want to correct that. You started a claim with RTDRS but decided to file in court instead. You moved out and no longer need possession-related remedies. You made a duplicate application and want to close one file.

This form is also useful when parts of your application no longer apply. You may withdraw only some remedies and keep the rest. That keeps the hearing focused. For example, you may drop a damage claim but keep a security deposit issue. The form supports both full and partial withdrawal.

When you file this form, the RTDRS will cancel the hearing. The file closes once the registry confirms the withdrawal. If the other party filed a counter-application, that may still go ahead. You will still need to attend that hearing unless they also withdraw.

Withdrawals are common as cases settle. The form helps everyone avoid wasted time and costs. It also keeps your file record clear. The registry will note that you withdrew rather than having your case dismissed.

When Would You Use an RTDR11148 – Notice of Withdrawal?

You use this form as soon as you know you do not want a hearing. Timing matters. File it early so the registry can cancel the booking. You should also inform the other party right away.

Landlords often use it after payment. For example, you applied for rent arrears and possession. The tenant paid everything and moved out. You no longer need an order. You file the withdrawal and close the file. Another example: you applied for a penalty against a tenant, then found you named the wrong person. You withdraw to correct and refile with the right party.

Tenants often use it after repairs or move-out. You applied for an abatement during a repair dispute. The landlord fixed the problem and gave a rent credit. You withdraw the claim. You applied to dispute a security deposit, but the landlord returned it in full. You withdraw and end the process.

Both sides use it after the settlement. You reached a written agreement with clear terms. You no longer want a tribunal order. You may attach the settlement for context, but you do not need to. You withdraw to avoid the hearing. If you want the agreement to be enforceable as an order, consider a consent order instead. If not, the withdrawal is the right step.

You also use it if you filed in the wrong forum. Some disputes are better suited to court. Some claims exceed the tribunal’s scope. You can withdraw and file in the correct place. You may also withdraw if you created a duplicate file by mistake.

Use it for partial withdrawal, too. Suppose you filed four remedies. You now only need one. You can withdraw the three you no longer need. The hearing then focuses on the remaining issue. This approach saves time and creates a cleaner record.

You may need it if you cannot proceed. For example, your main witness is unavailable for a long time. You prefer to regroup and refile within limitation periods. You withdraw to avoid a dismissal for non-attendance.

Finally, use it if you realize you cannot prove your case. You avoid an adverse decision on the merits. You can reassess your evidence and consider your options. If the limitation deadlines still allow, you may refile later with stronger proof.

Legal Characteristics of the RTDR11148 – Notice of Withdrawal

This form is legally effective within the tribunal process. It is not an order. It does not resolve the dispute on the merits. It signals your decision to stop your application. Once the RTDRS accepts the withdrawal, your file closes. The hearing is cancelled. No decision will be issued on your application.

The form is binding on your participation as an applicant. You cannot withdraw someone else’s claim. You cannot use it to cancel a counter-application that you did not file. Each party controls its own application. If the other side has a live counter-application, it can continue. You must still engage with that process.

Enforceability comes from the RTDRS rules and procedures. The tribunal controls its docket. It can close a file upon your written withdrawal. Registry staff must be able to identify your file and confirm your role. Once verified, they process the withdrawal and notify the parties.

This form does not create rights or obligations by itself. It does not change the lease or settlement terms. It does not forgive debt. If you want terms to be enforceable, use a consent order process or keep your application live. If you end your case by withdrawal, you rely on private agreements. The tribunal will not police those terms unless they are made into an order.

A withdrawal does not erase your record. The file still exists as a closed file. The documents you filed remain part of the record. The RTDRS may retain hearing bookings and notes. That does not harm your ability to refile, subject to limitations. However, you cannot revive a withdrawn application. You must file a new application and pay a new fee.

Be mindful of timing. You cannot withdraw after an order is issued. If the tribunal has issued an order, the case is decided. If you want to change an order, use the processes available for that. Withdrawal is not the tool for post-order changes.

Consider limitation periods. If you withdraw and plan to refile, act within time limits. Residential tenancy claims are still subject to general limitation rules. The clock does not pause because you withdrew. Assess any deadlines before you withdraw.

Also consider related claims. If you withdraw a claim for arrears, you may still want to keep a damages claim. If you withdraw the whole file, all your remedies on that file end. Choose between full and partial withdrawal with care.

Fees are typically non-refundable. Filing fees are a cost of using the service. Withdrawal does not trigger a refund. Plan for that before you file the form.

Finally, non-attendance is risky. If you skip a hearing without withdrawing, the tribunal may dismiss your case. A dismissal can have different consequences than a withdrawal. Use the withdrawal form to avoid that outcome if you no longer want to proceed.

How to Fill Out a RTDR11148 – Notice of Withdrawal

Follow these steps to complete and file the form correctly. Keep copies of everything you submit.

1) Find your RTDRS file number.

• Locate your file number on your receipt or notice of hearing.
• You must enter the exact file number so the registry can find your case.
• If you have more than one file, prepare a separate form for each.

2) Confirm your role and the scope of withdrawal.

• Decide if you will withdraw the entire application or only parts of it.
• If you filed a counter-application, confirm you are withdrawing that counter-application.
• You cannot withdraw the other party’s application. Only withdraw your own.

3) Complete the applicant information.

• Enter your full legal name. Use the same name that appears on the application.
• If you are a corporation, use the legal entity name.
• Provide your current phone number and email for confirmation.
• State your role: landlord, tenant, or agent.

4) Complete the respondent information.

• Enter the other party’s full legal name as listed on the file.
• Include the respondent’s contact details if the form requests them.
• If there are multiple respondents, list each one.

5) Identify the rental premises.

• Provide the full address of the rental property.
• Include the unit number, city, and postal code.
• Match the address used in the original application.

6) List the hearing details.

• Enter the scheduled hearing date and time, if assigned.
• This lets the registry cancel the hearing promptly.
• If no hearing is booked yet, note that on the form.

7) Select full or partial withdrawal.

• If you are withdrawing the entire application, check the box or write that clearly.
• If partial, list each remedy you are withdrawing.
• Use clear labels that mirror your application. For example: “rent arrears,” “possession,” “damages,” or “security deposit.”

8) State the reason (briefly).

• Give a short reason. For example: “Settled,” “Paid in full,” “Filed in error,” or “Moving matter to court.”
• You do not need to give details unless you want the record to show them.
• Do not include privileged settlement discussions.

9) Add any attachments, if needed.

• Attach a schedule if you need more space for partial withdrawal details.
• Attach written authorization if an agent is signing for you.
• You may attach proof of resolution, but it is optional.

10) Sign and date the form.

• If filing on paper, sign in ink.
• If filing electronically, follow the signature instructions on the form.
• Print your name under the signature. Include your title if signing for a company.
• The person who filed the application should sign. An authorized agent can sign with proof of authority.

11) Serve the other party.

• Provide a copy of the signed form to every other party in the file.
• Use a service method allowed in your case. Common methods include personal service, email (if consented), or mail.
• Serve as soon as you file, so they know the hearing is cancelled.

12) File the form with the RTDRS registry.

• Submit the completed form to the registry that manages your file.
• Use the same channel you used for your application, if possible.
• Include your file number in the subject line or cover page.

13) Keep proof of service and submission.

• Save email confirmations, fax receipts, or courier tracking.
• If you served in person, keep a service declaration or notes.
• You may need to show the tribunal that you served the other party.

14) Watch for confirmation.

• The registry should confirm the withdrawal and cancel any hearing.
• Check your email and voicemail for confirmation notices.
• If you do not receive confirmation promptly, follow up with the registry.

15) Close the loop with witnesses and interpreters.

• Notify any witnesses that the hearing is cancelled.
• Cancel any interpreter requests or special bookings you arranged.
• Update your calendar to prevent missed appointments.

16) Understand the effect of withdrawal.

• Your application will close once the registry processes the form.
• No order will issue on your withdrawn claims.
• You can refile a new application, subject to time limits and fees.

17) Special notes for partial withdrawal.

• Be precise. Name each remedy you are withdrawing and each you are keeping.
• If you keep any remedies, your hearing will proceed on those issues.
• Update your evidence package to match the narrowed scope.

18) Special notes for counter-applications.

• If you only withdraw your main application, your opponent’s counter-application stays active.
• You must still attend the hearing for the counter-application.
• If both sides wish to end everything, each party should file its own withdrawal.

19) Special notes for corporate or agent filers.

• If a company filed the application, an authorized officer or agent may sign.
• Include written authority if the signer is not the named applicant.
• Keep the authorization with your records and attach it to the form.

20) Refunds and fees.

• Filing fees are generally non-refundable on withdrawal.
• Withdrawing avoids other costs tied to hearings and attendance.
• Budget for a new fee if you plan to refile later.

21) If you filed in error and need to refile.

• Correct the parties and facts before refiling.
• Consider a partial withdrawal to keep any valid remedies.
• Re-serve the new application correctly and on time.

22) After an order is issued.

• Do not use this form if an order already exists.
• To change or challenge an order, use the appropriate post-order process.
• Contact the tribunal for the correct next step for orders.

Practical example: You are a landlord. You filed for rent arrears and possession. The tenant moves out and pays the balance. You complete the form with the file number, names, address, and hearing date. You select full withdrawal. You state, “Paid in full and vacant.” You sign and submit. You serve the tenant a copy. The RTDRS confirms cancellation, and your file closes.

Another example: You are a tenant. You applied for a rent abatement and a return of deposit. The landlord repairs the issue and returns the deposit. You still want a small abatement only. You file a partial withdrawal. You withdraw the deposit claim and keep the abatement claim. You update your evidence to focus on the abatement. The hearing proceeds only on that issue.

Final tips. Be clear, brief, and accurate. Match names and addresses to your original application. Serve promptly. Keep proof of service. Decide between full and partial withdrawal with care. If you want an enforceable settlement, consider a consent order instead of withdrawal. If you want to end your case without a decision, this form is the right tool.

Legal Terms You Might Encounter

• Applicant means the person who filed the original tenancy application. You are the applicant if you started the case that you now want to end using RTDR11148 – Notice of Withdrawal.
• Respondent means the person or business named in the application. If you withdraw, the respondent no longer needs to attend the hearing for the withdrawn claims.
• File number is the unique number assigned to your case. You must place the correct file number on RTDR11148 – Notice of Withdrawal so the tribunal can match it to the right file.
• Application refers to the original dispute you filed, such as a claim for rent arrears or damages. By signing RTDR11148 – Notice of Withdrawal, you are asking to stop that application, in whole or in part.
• Withdrawal means you are formally ending your application. Once accepted, the tribunal will not rule on the withdrawn issues unless you refile a new application later.
• Partial withdrawal means you are ending only some claims. On RTDR11148 – Notice of Withdrawal, you must list the specific items you are dropping and which you are keeping.
• Hearing is the scheduled appointment where a decision-maker will hear your case. Filing RTDR11148 – Notice of Withdrawal before the hearing cancels the hearing for the withdrawn issues.
• Service means delivering documents to the other party as required. You may need to serve your RTDR11148 – Notice of Withdrawal on the respondent so they know the case is ending.
• Proof of service (sometimes called an affidavit or declaration of service) is evidence that you served documents properly. Keep proof in case the tribunal asks for it after you submit RTDR11148 – Notice of Withdrawal.
• Costs are amounts a party may seek for fees or expenses. Withdrawing may affect any pending requests for costs. RTDR11148 – Notice of Withdrawal does not itself award or deny costs.
• Authorized representative is a person allowed to act for you, such as a property manager or agent. If a representative signs RTDR11148 – Notice of Withdrawal, they should state their authority to sign for you.
• Order is a binding decision issued by the tribunal. RTDR11148 – Notice of Withdrawal stops the tribunal from making an order on the withdrawn issues if it is accepted before an order is issued.

FAQs

Do you need the respondent’s consent to withdraw?

No. You can usually withdraw your own application without the respondent’s consent. If there is a counter-application from the respondent, your withdrawal does not end their counter-application. That part can still proceed.

Can you withdraw only some claims and keep the rest?

Yes. Use RTDR11148 – Notice of Withdrawal to specify exactly which claims you are withdrawing. Be precise. If you keep some claims, your hearing may still proceed on those remaining items.

Can you withdraw after a hearing is scheduled?

Yes, but timing matters. File RTDR11148 – Notice of Withdrawal as soon as you decide. Late withdrawals may not free up the hearing slot and can lead to questions about costs. Early notice is best.

Will you get your filing fee back if you withdraw?

Not usually. Filing fees are generally non-refundable. If fee refunds are possible in limited situations, they are uncommon. Assume you will not receive a refund when you file RTDR11148 – Notice of Withdrawal.

What if you already settled with the respondent?

File RTDR11148 – Notice of Withdrawal to close your application. The tribunal does not enforce private settlements unless turned into an order. If your settlement relies on withdrawal, file the form once the settlement is signed.

Do you have to serve the respondent with your withdrawal?

In many cases, yes. Serving the respondent prevents wasted trips and confusion at the hearing. Follow the same service methods used for other tribunal documents. Keep proof of service.

What if you filed multiple related applications?

You must withdraw each application separately unless they share one file number. Complete RTDR11148 – Notice of Withdrawal for each file. Double-check every file number so the right cases close.

Can you refile the same claims later?

Often, yes, if limitation periods or rules allow. Withdrawing does not mean a tribunal decided your claims. If you refile, it is a new application with new deadlines and fees. Keep your evidence organized in case you return.

Checklist: Before, During, and After the RTDR11148 – Notice of Withdrawal

Before signing

• Your file number for each case you are closing.
• Full legal names of the applicant(s) and respondent(s).
• The exact claims you want to withdraw, line by line.
• The hearing date and time, if already set.
• Settlement terms, if applicable, and any deadlines tied to withdrawal.
• Authority to sign, if you are an agent or property manager.
• Current contact details for all parties.
• Service plan for notifying the respondent.
• Proof-of-service form or method ready, if needed.

During signing

• Confirm the form title is RTDR11148 – Notice of Withdrawal.
• Verify your file number matches tribunal records.
• Check the spelling of all party names.
• State whether the withdrawal is full or partial.
• List the claims you are withdrawing in plain language.
• Include the hearing date if one exists.
• Add your name, role, and authority to sign.
• Sign and date the form. Use the same date format throughout.
• Review for clarity. Avoid vague phrases like “etc.” or “all the rest.”
• Attach any required authorizations if an agent signs.

After signing

• File RTDR11148 – Notice of Withdrawal with the tribunal using the accepted method.
• Serve a copy on the respondent and any other parties, if required.
• Keep proof of service in your file.
• Confirm the tribunal has marked the case withdrawn. Ask for confirmation.
• If you withdrew only some claims, confirm the hearing is still set for the remaining issues.
• Update your calendar to remove any cancelled hearing time.
• Store the signed form, proof of service, and any confirmation in one place.
• Note any refund or cost implications, and diarize follow-ups.
• If you plan to refile later, list deadlines and limitation periods.

Common Mistakes to Avoid

• Don’t forget the file number. Missing or wrong file numbers delay processing. The tribunal may not match your form to the right case, and the hearing could still go ahead.
• Don’t use vague descriptions of what you withdraw. If you say “some items” or “everything,” the clerk cannot tell what stays or goes. Result: the wrong claims may close, or nothing may close at all.
• Don’t assume withdrawal ends a counter-application. The respondent’s counter-application can continue. If you skip the hearing, an order could be issued against you.
• Don’t fail to serve the other party. If you do not serve your RTDR11148 – Notice of Withdrawal when required, everyone may still attend the hearing. You waste time and incur costs with requests.
• Don’t let an unauthorized person sign. If your agent lacks documented authority, the tribunal may reject the form. That keeps the case open and the hearing active.

What to Do After Filling Out the Form

1. Submit the form promptly. Use the filing method the tribunal accepts. File as soon as you decide to withdraw. Early filing opens the calendar for other cases and reduces confusion.
2. Serve all parties as required. Deliver a copy of RTDR11148 – Notice of Withdrawal to the respondent and any added parties. Use an accepted service method and keep proof.
3. Request confirmation. After filing, ask the tribunal to confirm the withdrawal on the record. If you withdrew only part of your case, confirm exactly what remains.
4. Update your hearing plans. If you withdrew the full case, remove the hearing from your schedule. If you withdrew some items, attend the hearing prepared to address the remaining claims only.
5. Track any cost issues. Withdrawing usually closes your claims, but cost questions can remain. If the other party seeks costs, prepare to respond. Keep your proof of timely filing and service.
6. Store your records. Keep the signed RTDR11148 – Notice of Withdrawal, your proof of service, and the tribunal’s confirmation together. Save copies of any settlement agreement that prompted withdrawal.
7. Consider re-filing if needed. If you withdrew to fix errors or gather evidence, note any time limits for re-filing. Prepare your documents now so you can reapply without delay.
8. Close related tasks. Notify any witnesses you no longer need. Cancel room bookings or time off. Inform property managers, owners, or tenants about the change if they rely on the hearing outcome.
9. Align with your settlement. If you withdrew because of a settlement, make sure both sides complete the agreed-upon steps. Track payment or property return dates. Document completion on time.
10. Plan your next steps. If your dispute is resolved, update your files and accounting. If issues persist, consider negotiation, mediation, or a new application. Use your stored records to move quickly.