RTDRS12875 – RTDRS Fee Waiver Form

Jurisdiction: Country: Canada | Province or State: Alberta

What is an RTDRS12875 – RTDRS Fee Waiver Form?

The RTDRS12875 – RTDRS Fee Waiver Form is a request to have RTDRS filing fees waived. You use it when you cannot afford to pay the fee to file or continue your application. The form asks for financial details that show paying the fee would cause hardship. RTDRS uses the form to decide if you qualify for a fee waiver.

The Residential Tenancy Dispute Resolution Service (RTDRS) hears landlord and tenant disputes. Filing a claim normally requires a fee. The fee waiver form is a separate document. It lets you ask RTDRS to reduce or remove that fee. It does not affect the merits of your tenancy dispute. It only affects what you pay to start or move your case forward.

Tenants and individual landlords use this form most often. Tenants use it when they need orders for repairs, return of a deposit, or to challenge an eviction. Individual landlords may use it if they have a very low income and need to file. Corporate landlords and property management companies are typically not eligible. The fee waiver is designed for people, not businesses.

You would need this form if paying the fee would prevent you from filing. If you are on income support or AISH, you likely qualify. If you receive Employment Insurance or have a very low income, you may qualify. If you are a student or a recent newcomer with no income, you may qualify. RTDRS looks at household income, necessary expenses, and ability to pay. The decision is based on your financial situation, not whether you will win.

Typical usage scenarios

You are a tenant who needs to apply for a repair order. You cannot pay the filing fee this month because your budget only covers basics. You complete the fee waiver and attach proof of income. Or you are a tenant facing a short-notice eviction. You need an urgent hearing, but you cannot cover the fee. You file the fee waiver with your application to avoid delay. Another example: You are an individual landlord on a fixed income. You need to apply to recover unpaid rent. Paying the fee would force you to skip essential bills. You use the form to request a waiver.

The form asks for your income sources, your monthly expenses, and your household size. You must confirm that the information is true. You attach documents that prove your situation. RTDRS reviews your request and gives you a decision. If approved, the fee is waived or reduced. If denied, you must pay the fee by a deadline, or your application will not proceed.

This form is not complicated, but details matter. You need to be accurate and consistent. If your income changes month to month, explain that. If you share expenses with roommates, clarify what you pay. If you receive government benefits, attach your latest statement. RTDRS uses what you provide to assess hardship. Clear documents and a complete form lead to faster decisions.

When Would You Use an RTDRS12875 – RTDRS Fee Waiver Form?

You use the fee waiver form any time you cannot afford the RTDRS fee. This can be before you file your application, or at the same time. In urgent cases, you can submit it right away to avoid losing time. If you already filed and a new fee arises, you can submit a fee waiver for that fee as well. Examples include a reopening fee, a request for adjournment fee, or a document request fee. You can also use it if RTDRS asks you to pay a fee to continue.

Tenants are the most frequent users. You might be applying to dispute a rent increase or a termination notice. The end of the month is tight. You have fixed costs and no savings. You submit the fee waiver with your application so RTDRS can schedule your matter. Many tenants on AISH or Income Support use the fee waiver as a routine step. It helps keep access to the service open when budgets are tight.

Individual landlords may apply for a waiver in rare cases. You may be retired, living on a small pension, and own a single rental unit. A long vacancy has strained your cash flow. You need to apply for a possession order or rent arrears. Paying the fee would mean missing another essential payment. A waiver request may be appropriate in that situation. Corporate landlords and management companies would not use this form. They are expected to cover filing costs as a business expense.

You also use the fee waiver if you are represented by a legal clinic or have legal aid coverage. In many cases, that status signals limited means. You still need to complete the form and attach your proof. RTDRS uses consistent criteria to evaluate whether paying the fee would cause hardship.

You may use the form when your financial picture changes suddenly. You lost your job and are waiting for EI. You are recovering from an illness and cannot work. You moved to Alberta and have not found work yet. You have high, necessary medical expenses. These are all situations where a waiver request makes sense. You should not delay your application while you wait to improve your finances. Submit the fee waiver and ask RTDRS to proceed.

If you already paid the fee and then learn about the waiver, you can still ask RTDRS about a waiver and refund. Approval is not guaranteed. RTDRS decides based on your situation at the time of the request and any policy in place. It is best to submit the fee waiver with your initial filing whenever possible.

Legal Characteristics of the RTDRS12875 – RTDRS Fee Waiver Form

The fee waiver form is an administrative request. It is not a contract between you and RTDRS. It does not decide your tenancy dispute. It only deals with whether RTDRS will collect the filing fee from you. Even so, the form has legal weight. You are making a declaration about your finances. You agree that the information is true and complete.

Your declaration may need to be sworn or affirmed. Some versions require a Commissioner for Oaths or a Notary Public to witness your signature. Others allow a signed declaration without a witness. The form you receive will show which method applies. If a sworn declaration is required, do not sign until you are in front of the authorized person. Signing in the correct way supports the integrity of the process.

Enforceability comes from two sources. First, RTDRS has the authority to collect fees or waive them for hardship. Second, your declaration is subject to truthfulness requirements. If you misstate or hide information, RTDRS can deny or revoke a waiver. It can also require payment of fees that were waived. False statements can have legal consequences. Always be accurate, even if the answer is not ideal.

The form does not bind RTDRS to approve your request. RTDRS uses set criteria to review income, expenses, and assets. RTDRS may also consider whether you receive AISH or Income Support, or have legal aid coverage. Approval is a discretionary decision. RTDRS will provide a decision. If approved, the fee is waived or reduced. If conditionally approved, you may need to provide more documents. If denied, RTDRS will set a deadline to pay the fee.

Your fee waiver request does not affect the merits of your case. The decision maker who hears your dispute will not use the fee waiver to judge credibility. The fee waiver file is administrative. It exists to allow or decline fee collection. You still need to present evidence and argument for your tenancy dispute.

RTDRS collects personal information on the form. This includes identity, income, and banking documents. The agency collects only what it needs to assess hardship. Your information is protected by privacy law. RTDRS uses it to process your request and maintains it as part of your file. Do not include documents that are unrelated to your finances. Provide only what is necessary and requested.

If your waiver is denied and you cannot pay, your application will not proceed. In urgent cases, contact RTDRS promptly. Provide any missing information and ask for a quick reconsideration. If your situation changes, you can reapply for a waiver with updated proof. RTDRS can make a new decision based on new facts.

How to Fill Out an RTDRS12875 – RTDRS Fee Waiver Form

Follow these steps to complete the form accurately and avoid delays.

1) Prepare your information and documents.

• Gather proof of identity. Have a photo ID ready.
• Gather proof of income for the last two months. Include pay stubs, benefit statements, or EI records.
• If you receive AISH or Income Support, include your most recent statement.
• If you have Legal Aid coverage, include your Legal Aid certificate or letter.
• Collect recent bank statements showing balances and deposits.
• List your monthly expenses. Include rent, utilities, food, transport, medical, child care, and debt payments.
• If you have dependants, have their information and any support payments.
• If you share expenses, note your share and how it is calculated.
• If you have no income, write a short statement explaining how you meet basic needs.

2) Complete the applicant information section.

• Enter your full legal name as it appears on your ID.
• Provide your current mailing address, email, and phone number.
• Indicate whether you are the tenant or the landlord in the RTDRS case.
• If there is a co-applicant, list their name and relationship. Each applicant should complete the financial details.

3) Identify the related RTDRS application.

• If you know the RTDRS file number, include it.
• If you are submitting the fee waiver with a new application, write “New application” where asked.
• Briefly describe the type of application, such as “application for repair order” or “application for possession.”

4) Answer the household and dependants section.

• State the number of adults and children in your household.
• Indicate if you are the sole income earner for the household.
• If you share housing with roommates, clarify what expenses you pay yourself.
• If you pay or receive child or spousal support, include the monthly amount.

5) Complete the income section.

• List all sources of income. Include employment, self-employment, EI, AISH, Income Support, CPP/OAS, pensions, student loans, or support payments.
• Provide amounts and frequency (weekly, bi-weekly, monthly).
• If income varies, provide an average and explain the fluctuation.
• If you have no income, write “$0” and explain how you cover essential needs.

6) Complete the assets section.

• List cash on hand and balances in chequing and savings accounts.
• List any vehicles you own and whether they are used for work or essential travel.
• List any RRSPs or other savings. You do not need to list items of minimal value.
• Explain if assets are not accessible. For example, locked-in funds or collateral for a loan.

7) Complete the monthly expenses section.

• List rent, utilities, phone, internet, and transportation.
• Include food, medical costs, insurance, child care, and school expenses.
• List minimum payments on debts, including credit cards and loans.
• Use actual amounts. If a cost fluctuates, provide an average and note it.

8) Answer the assistance and legal representation section.

• Indicate if you receive AISH, Income Support, or disability benefits.
• Indicate if you are represented by a legal clinic or have legal aid coverage.
• If you have received a fee waiver in a related matter, note it.

9) Explain hardship.

• Write a short, clear statement about why paying the fee would cause hardship.
• Refer to your actual numbers. For example: “My net monthly income is $1,200. My essential expenses total $1,180. I have $20 left each month.”
• If there is a special circumstance, such as a medical need or emergency expense, explain it and attach proof.

10) Attach supporting documents.

• Attach your proof of income and benefits statements.
• Attach recent bank statements showing income deposits.
• Attach bills or receipts for major expenses if available, such as rent, utilities, or medical costs.
• Label attachments clearly. Use simple names like “Pay stub – June 15” or “AISH statement – May.”
• Do not send original documents. Provide copies.

11) Review for completeness and consistency.

• Ensure numbers in income and expenses are consistent with your documents.
• Check that names and contact details match your ID.
• Confirm that each section is filled in. Do not leave blanks. If not applicable, write “N/A.”

12) Read the declaration and consent.

• The form includes a declaration that the information is true.
• It may also include consent for RTDRS to verify information if needed.
• Read both carefully. You are responsible for accuracy.

13) Sign and date the form.

• If the form requires a sworn or affirmed declaration, sign only in front of a Commissioner for Oaths or Notary Public.
• Bring government-issued ID to the appointment.
• If a witness is not required, sign and date the form yourself.
• Use your usual signature. Make it consistent with your ID.

14) Submit the form.

• Submit the fee waiver at the same time as your RTDRS application if possible.
• You can usually submit by online upload, by email, by mail, or in person.
• Keep a copy of the form and all attachments for your records.
• If you need urgent processing, note that in your cover message or on the form if space permits.

15) Watch for a decision.

• RTDRS aims to process fee waiver requests promptly.
• You will receive a decision. It will confirm approval, conditional approval, or denial.
• If approved, your application will proceed without the fee. If reduced, you must pay the balance by the deadline.
• If denied, RTDRS will set a date by which you must pay the fee.

16) If you receive a conditional request for more information.

• Provide the requested documents as soon as possible.
• Clarify any inconsistencies. For example, explain a large deposit in your bank statement.
• Ask RTDRS to confirm receipt and expected timing.

17) If your waiver is denied.

• Review the reasons. Gather any missing or stronger documents.
• If you still cannot pay, ask whether you can submit an updated request.
• If you can pay, do so by the deadline to keep your hearing on track.

18) If your circumstances change.

• If your income drops or expenses rise, let RTDRS know.
• You may submit a new fee waiver request with updated proof.
• Do not wait until a deadline has passed. File as soon as the change occurs.

Notes for special situations

• Joint applications: Each applicant should provide income and expenses. RTDRS looks at the household’s ability to pay. If only one applicant has income, explain that clearly.
• Students: Provide your student funding and proof of enrollment. List living costs and any work income.
• Newcomers: If you lack Canadian documents, provide any available proof, such as a landing document, and a written explanation of your situation.
• No bank account: Explain how you receive and handle funds. Provide any alternative proof, like pay envelopes or money transfer receipts.
• Individual landlords: Be prepared to show personal, not business, finances. A fee waiver is for personal hardship. Corporate entities are usually ineligible.

Understanding parties, clauses, signatures, and schedules

• Parties: You are the applicant. If you file jointly, each applicant is a party to the fee waiver request. The opposing party in the tenancy dispute is not part of the waiver.
• Clauses: The key clauses are the declaration of truth, consent to verify, and acknowledgment of consequences for false statements. Read them carefully.
• Signatures: Your signature certifies the information. If a Commissioner for Oaths or Notary is required, their signature and stamp complete the declaration.
• Schedules: Attach the schedules to your request. These include pay stubs, benefit statements, bank statements, bills, and any explanatory letters.

Practical tips for a smooth process

• Keep your explanations short and factual. Let the documents tell the story.
• If you are paid in cash, document it. A simple written statement and a note from your employer helps.
• If numbers do not add up, reconcile them. For example, if expenses exceed income, explain how you cover the difference.
• Submit early. Do not wait until your hearing is scheduled to start the waiver process.
• Keep everything in one packet. A complete submission reduces back-and-forth.

Your goal is simple: show that paying the RTDRS fee would cause real hardship. When your form is clear, complete, and supported by documents, RTDRS can decide quickly. This keeps your tenancy dispute moving, even when money is tight.

Legal Terms You Might Encounter

• You are the applicant. You ask the RTDRS to hear your tenancy dispute. You also ask to waive the filing fee. The other party is the respondent. Their role does not change your fee waiver request.
• The filing fee is the amount normally paid to open a case. The fee waiver is your request to not pay that fee. You must show that paying the fee would be a hardship. Hardship means the fee would be unfair given your finances.
• Household income means money coming into your household. It includes wages, benefits, and regular support. It may include a partner’s income if you share expenses. Dependants are people you support. Dependants affect how the RTDRS views your budget.
• Supporting documents are records that prove your statements. They can show income, expenses, or debts. The RTDRS uses these documents to verify your need. This is a disclosure for the fee waiver only.
• A declaration is your statement that the information is true. Some fee waiver forms require a sworn statement. You may need to sign in front of an authorized witness. Follow the signature instructions on the form.
• Confidentiality protects your financial information. The RTDRS keeps your financial details private. Your fee waiver materials are not part of the public case file. The respondent usually does not get your financial documents.
• Eligibility means you meet the criteria for a waiver. The RTDRS reviews your ability to pay. It considers income, living costs, assets, and debts. The decision approves or denies your request.

FAQs

Do you have to submit the fee waiver before you file your application?

Submit the fee waiver with your application. That keeps the process together. If you file without it, you may need to pay. If you cannot pay, your case may not move forward. Filing both at once avoids delay.

Do you need to include your partner’s income?

Include household income if you share finances. That includes a spouse or partner who shares expenses. If you live together but keep finances separate, explain that clearly. Attach documents that support your explanation.

Do you have to serve the fee waiver on the other party?

You usually submit it only to the RTDRS. Your financial information is private. Do not serve it unless the RTDRS tells you to. If in doubt, ask the RTDRS how to proceed.

Do you qualify if you have a low income but some savings?

The RTDRS looks at your full picture. That includes income, expenses, debts, and assets. Savings can affect the decision. Explain why you need to keep those funds, if needed. Provide documents to support your explanation.

Do you need to reapply for a fee waiver for later steps?

The fee waiver covers the filing fee for your application. If a new fee arises, you may need a new waiver request. Examples include a new application or a separate filing. Ask the RTDRS what your current waiver covers.

Do you get a refund if your waiver is approved after you paid?

Refunds are not guaranteed. Some fees are non-refundable once paid. Ask the RTDRS whether a refund is possible. Provide proof of payment if requested.

Do you have to attend a meeting about the fee waiver?

Usually, decisions are made based on your paperwork. The RTDRS may ask for more information. It may ask for updated documents. Respond quickly if asked. That helps avoid delay.

Checklist: Before, During, and After the RTDRS12875 – RTDRS Fee Waiver Form

Before signing

• Confirm your RTDRS file or reference number, if you have one.
• Gather your ID to confirm your identity if asked.
• List your household members and dependants.
• Collect recent proof of income for all household members.
• Gather proof of major expenses, like rent and utilities.
• Gather proof of debts and payment plans.
• Prepare a short explanation of hardship.
• Check dates on all documents. Use recent records.
• Redact account numbers if the form allows redaction.

During signing

• Verify your legal name and contact details.
• Check that the respondent’s name matches your application.
• Confirm your monthly totals add up correctly.
• Use the same figures across the form and attachments.
• Fill in every box that applies. Write “N/A” if not applicable.
• Read the declaration carefully before you sign.
• Sign and date in the correct spot and format.
• If a witness is required, sign in front of that person.
• Label your attachments. Use clear names and dates.
• Number your pages if the form asks for it.

After signing

• Make a full copy for your records.
• Submit the fee waiver with your application package.
• If you already filed, submit it to the same file number.
• Do not serve the respondent unless RTDRS instructs you to.
• Calendar any follow-up or document request deadlines.
• Watch for an approval or denial notice.
• If denied, prepare to pay the fee or update your request.
• Keep documents secure. They contain sensitive information.
• Store your copy and the decision with your case file.

Common Mistakes to Avoid RTDRS12875 – RTDRS Fee Waiver Form

Leaving out part of your household income

• Consequence: The RTDRS may deny your request. It may see the form as incomplete.
• Don’t forget to include all income sources. Explain any irregular income.

Using weekly or biweekly income without converting

• Consequence: Your monthly totals will be wrong. That can lead to denial.
• Don’t forget to convert to monthly amounts. Show your math if needed.

Missing signatures or signing in the wrong place

• Consequence: Processing stops. You lose time and may miss deadlines.
• Don’t forget to sign and date every required line.

Not providing proof for key claims

• Consequence: The RTDRS cannot verify hardship. Your request may fail.
• Don’t forget to attach recent proof of income, expenses, and debts.

Submitting after your application deadline

• Consequence: Your case may stall or close. You may need to pay the fee.
• Don’t forget to file the waiver with your application or as instructed.

What to Do After Filling Out the Form RTDRS12875 – RTDRS Fee Waiver Form

File the form with your application

• Attach the fee waiver to your application package.
• Include all supporting documents.
• Use the same names and dates across all forms.
• Keep a copy of everything you submit.

If you already filed the application

• Submit the fee waiver under the same file number.
• Tell the RTDRS you need a fee decision before payment.
• Ask how this affects your hearing timeline.

Watch for the decision

• Check your email and mail for updates.
• Respond quickly to any request for more documents.
• Provide updated records if your income changed.

If the fee waiver is approved

• Confirm what the approval covers.
• Confirm if any other fees remain.
• Keep the approval notice with your case file.

If the fee waiver is denied

• Ask what options you have to proceed.
• Decide whether to pay the fee by the deadline.
• Consider updating your request if facts changed.
• Provide missing documents if the RTDRS allows it.

If you made an error in your form

• Prepare an amended fee waiver form.
• Clearly highlight the corrected sections.
• Attach documents that support the corrections.
• Submit the amended form to the same file.

Who gets your financial documents

• Submit the fee waiver to the RTDRS only.
• Do not serve the respondent unless told to do so.
• Keep your copies secure and private.

If your financial situation changes

• Tell the RTDRS if your income or expenses changed.
• Provide updated proof if asked.
• Follow any new instructions on fees or coverage.

After your case concludes

• Keep your fee waiver records with your case records.
• Store them securely for future reference.
• Shred extra copies you do not need.