RTDR11149 – RTDRS Audio Recording Request Form

Jurisdiction: Country: Canada | Province or State: Alberta

What is an RTDR11149 – RTDRS Audio Recording Request Form?

This form lets you request a copy of the official audio recording from your Residential Tenancy Dispute Resolution Service hearing. The recording is the formal account of what was said during the proceedings. It captures testimony, submissions, and the adjudicator’s reasons given orally. The form collects your file details, confirms your identity and role, and documents your agreement to strict use and confidentiality conditions. It also tells RTDRS which hearing date you want and how you prefer to receive the file.

You use this form when you need to listen to the hearing again. You may want to confirm what a witness said, review your own submissions, or understand the adjudicator’s oral reasons. You may also need the recording to obtain a transcript for a further legal step. The form sets out the terms of access. You agree not to share or publish the audio and to use it only for your tenancy dispute file.

Who typically uses this form?

Tenants and landlords who were parties to the file. Property managers and agents who act for landlords. Legal counsel or paralegals who represent either side. Sometimes an authorized agent requests it on a client’s behalf. RTDRS generally releases recordings to parties or their authorized representatives only. If you are not a party, you will need written authorization. The form will ask you to prove that authorization.

Why would you need this form?

You may want to prepare next steps after receiving the order. You might plan to seek further review in court. You may need to check whether evidence was misstated. You may want a transcript to support written arguments. You may have missed part of the hearing due to technical issues. The recording can help you confirm what happened and decide what to do next. It also helps you understand the order and comply with it.

Typical usage scenarios

You received an order and want to confirm the deadlines the adjudicator announced. You think a witness said something different than what the other side now claims. You want to share the recording with your legal representative to get advice. You need a transcript for a filing outside RTDRS. You are a new property manager who took over the file and need to review the record. You had an interpreter at the hearing and want to check the translated testimony. You had a multi‑session hearing and want the audio from one date only. The form lets you state those details so RTDRS can process an exact request.

The recording is not a substitute for the written order. The order remains the operative decision. But the audio can clarify reasons given at the hearing. It can also support you if you believe a procedural issue occurred. The form is the gateway to obtain that material in a controlled and lawful way.

When Would You Use an RTDR11149 – RTDRS Audio Recording Request Form?

You use this form after your hearing has taken place. RTDRS records hearings and keeps them for a limited retention period. If you need the audio, do not wait. Submit your request soon after the hearing or after you receive the order. If you delay, the recording may no longer be available. The form helps RTDRS find and release the correct file. It also records your promise to handle the audio properly.

As a tenant, you might use the form to confirm what the landlord said about notice or entry. You may want the audio to prepare a further step in court. You may also need it to show a social service agency or legal clinic, with your consent. The form will require you to keep the recording secure. It also reminds you that public posting is not allowed. You can use the audio to inform your own case decisions. You cannot use it to embarrass or harass anyone.

As a landlord, you may use the form to review expert evidence on damages. You may need a transcript to support written submissions for a further step. Your insurer or owner may ask for details from the hearing. You can review the audio and relay the relevant portions in a report. Do not share the audio file itself with people who are not authorized. If you hire a transcriptionist, you remain responsible for confidentiality. The form will have you confirm that.

If you missed part of the hearing due to technology or illness, this form helps. You can request the recording to learn what you missed. If an interpreter was present, you may wish to check the sequence and timing. If the adjudicator gave oral reasons only, you might want to replay them. That can help you understand your obligations and deadlines.

If the hearing took place over several dates, you can specify which dates you need. You may choose one session that covered a key witness. Or you may request all dates to produce a full transcript. If the file had both preliminary and merits hearings, be precise. The form asks for the hearing date. Provide each date you want. Accuracy speeds up turnaround.

You should also use this form if a representative is changing. A new lawyer or agent will often ask for the recording to get up to speed. The form allows a representative to receive the audio with your written authorization. If you are the representative, attach that authorization. It should name you, the file number, and the client.

In rare cases, a recording may include sensitive or protected information. RTDRS may withhold or redact parts of the audio in those cases. If you know your hearing involves sensitive content, expect possible limits. The form will still be the starting point. RTDRS will tell you what can be released.

Legal Characteristics of the RTDR11149 – RTDRS Audio Recording Request Form

The form creates a formal request for a record held by RTDRS. It is not a contract in the usual sense. But it is binding in how you may use the recording. By signing, you accept conditions on access, copying, and disclosure. Those conditions exist to protect privacy and the integrity of the process. They also protect the reliability of the record. RTDRS can refuse or limit access if you do not accept the terms.

The recording is the official audio record of your hearing. That record belongs to the tribunal. You are allowed a copy for limited uses connected to your case. The form spells out these limits. Typical conditions include these. You will not post or stream the audio. You will not alter, edit, or splice the file. You will not use it to harass, defame, or intimidate anyone. You will store it securely. You will share it only with your authorized representative or a service provider who agrees to confidentiality. You will delete it when it is no longer needed for your case. These conditions support enforceability. RTDRS releases the file to you based on your agreement to comply.

The form’s enforceability rests on the tribunal’s authority to regulate its records and proceedings. When you sign, you confirm your identity and your role in the file. You also acknowledge the stated terms. If you breach the terms, RTDRS may take action. That can include denying future requests, notifying affected parties, or seeking further remedies. If a court later reviews your use of the audio, your signed form will matter. It shows you knew the rules and agreed to them.

The recording itself does not change the order. The order controls what you must do. The audio can help you interpret the order’s context. It can also support a transcript if a court requires one. If you plan a further legal step, the audio is often the starting point. You will use it to produce a certified transcript if needed. RTDRS does not certify transcripts. You must arrange that with a qualified service. The form does not provide a transcript. It provides the audio that a transcriptionist will need.

Privacy is a key consideration. Hearings can include personal, financial, and contact details. The audio may also include third‑party information. Do not circulate the file beyond your case team. If you engage a transcription service, get their promise to keep it confidential. Keep the file on a secure device. Do not upload it to public or unsecured platforms. If a child’s name or other sensitive content appears, treat it with extra care. The form will confirm that you accept these duties.

Retention and timing also matter. Recordings are kept for a limited period. If you want the audio, request it promptly. The form does not guarantee that the audio still exists. If it has been deleted under retention rules, RTDRS cannot provide it. You can still use your order and any materials you have. But you will not be able to reconstruct the audio from RTDRS files.

Fees apply to this request. The fee helps cover retrieval, processing, and delivery. The fee is usually per hearing date or per file. Payment is due before release. Fees are generally non‑refundable once processing begins. The form will capture your payment method or confirm how you will pay. If you do not pay, the request will not proceed.

Finally, misuse has consequences. Posting the audio online breaches the terms. Altering the file or misquoting it can mislead others. Using the recording to pressure witnesses or the other party is not allowed. RTDRS can take steps if misuse occurs. Handle the recording as you would any sensitive court record. Keep it secure. Use it only for your file.

How to Fill Out a RTDR11149 – RTDRS Audio Recording Request Form

Follow these steps. Have your file details and identification ready. Read each clause before you sign.

1) Gather your key details.

Collect your RTDRS file number, full party names, and the hearing date(s). Have a copy of the order if one exists. Note the adjudicator’s name if you have it. Confirm the email address where you want the recording sent. If you plan to request more than one date, list each date clearly.

2) Confirm your eligibility.

You must be a party or an authorized representative. If you are a tenant or landlord on the file, you qualify. If you are a property manager or agent, attach written authorization. If you are legal counsel, include your retainer or a signed authorization from your client. The form may ask you to describe your role. Use clear terms such as “tenant,” “landlord,” or “authorized agent.”

3) Complete the applicant information section.

Enter your full legal name, mailing address, email, and phone number. Use an email you check often. The delivery link may expire after a set time. If your address has changed since the hearing, note that change. If you are a representative, include your firm or organization name. Provide the best daytime phone number for payment and delivery questions.

4) Identify the file and hearing date(s).

Enter the RTDRS file number exactly as it appears on your documents. Provide the hearing date or dates you need. If the case had multiple hearings, list each date. If you want only one segment, describe it. For example, “afternoon session on April 12.” RTDRS may still provide the full day’s file. Precise details help the clerk retrieve the right recording.

5) State the purpose of your request.

Some versions of the form ask for your reason. Keep it short and accurate. Examples include “personal record,” “prepare for court,” or “obtain transcript.” Avoid extra detail. Your purpose helps RTDRS understand urgency and delivery needs. It does not limit your permitted use within the terms.

6) Choose your delivery method.

Most recordings are delivered electronically. This is often a secure download link sent by email. Confirm your email address. If the form offers other methods, select one. Electronic delivery is the fastest method in most cases. Note that file sizes can be large. Ensure you have space and a stable connection.

7) Acknowledge the terms of use and confidentiality.

Read each clause on the form. You will likely see conditions like these:

• You will not post the audio online.
• You will not alter or edit the recording.
• You will not share it with anyone except your authorized representative or a transcription service bound by confidentiality.
• You will store the file securely and delete it when no longer needed.
• You will use it only in relation to your RTDRS file.

Tick each box or initial each clause as the form requires. If you disagree, the request may be denied.

8) Confirm third‑party handling, if any.

If you plan to hire a transcriptionist, say so. Some forms ask for the service provider’s name. If not, you still remain responsible for their conduct. Make sure they agree in writing to keep the audio confidential. Keep that agreement with your records. You do not submit the transcript to RTDRS unless asked.

9) Attach supporting documents.

Include a copy of the RTDRS order if you have one. Attach proof of authorization if you are a representative. Property managers should include a management agreement or written letter from the owner. If requested, include a copy of your photo ID. Ensure that names and file numbers match across documents.

10) Complete the payment section.

The form may ask for a payment method or confirm that RTDRS will contact you. Fees apply per recording or per date. Do not send cash. If the form captures card details, fill them in carefully. If payment is taken by phone, wait for RTDRS to call. Your request will not proceed until payment is confirmed. Fees are often non‑refundable after processing starts.

11) Sign and date the form.

Sign in ink if submitting a paper copy. If submitting electronically, follow the signature instructions on the form. Typing your name may count as a signature if the form allows it. By signing, you confirm you are the person named. You also confirm your role and that the information is true. You agree to the terms of use.

12) Submit the form to RTDRS.

Send the completed form by the accepted method. Methods can include online submission, email, mail, or in‑person delivery. Check that you included all attachments. Keep a copy of everything you submit. If you submit by email, request a delivery confirmation. If you send by mail, use a trackable method if timing is urgent.

13) Watch for confirmation and next steps.

RTDRS will confirm receipt and advise on payment if needed. Processing times vary based on volume and the age of the file. Electronic delivery is usually faster. When the recording is ready, you will receive a download link or other access instructions. Download the file promptly. Links may expire after a short period.

14) Save and secure the recording.

Store the audio in a secure folder on a private device. Do not upload it to public drives. Do not share it by unsecured messaging apps. If you must share it with your representative, use a secure method. If you later no longer need the file, delete it from your devices and backups as the terms require.

15) Use the recording for your case needs.

Listen and take notes. Mark timestamps for points you want to reference. If you need a transcript, provide the audio to a qualified transcription service. Ask them to include speaker labels and timestamps. If a court requires a certified transcript, instruct the service accordingly. Keep the audio and transcript confidential.

16) Avoid common mistakes.

Do not enter the wrong file number or hearing date. Do not omit your role or authorization. Do not forget to initial each term of use clause. Do not provide an email that filters large attachments. Do not skip the payment step. Do not wait months to request the audio. Retention limits could block your request. If your contact details change after submission, notify RTDRS at once.

17) If your request is urgent, explain why.

If you face a hard deadline for a further step, say so in a short note. State the date of the deadline and why the audio is needed. RTDRS will do what it can within its processes. Urgency is not guaranteed, but clear communication helps.

18) If the recording includes sensitive content, expect limits.

RTDRS may remove or mute parts that disclose protected information. You will receive the rest. The cover email or letter will explain any redaction. Use what you receive as allowed. Do not try to reconstruct redacted portions from memory or other sources.

19) Keep a record of your compliance.

Maintain a simple log of who accessed the audio, when, and why. If you share it with a transcriptionist, keep their confidentiality promise on file. Note the date you deleted the audio when the matter ended. These steps show you respected the terms you accepted.

20) Ask questions early if something is unclear.

If you do not understand a clause on the form, ask before you sign. If you do not know which hearing date to select, check your notice or order. If you are unsure about eligibility, clarify your role. Clear, complete forms get processed faster.

By following these steps, you give RTDRS everything needed to locate and release the correct recording. You also protect yourself by showing that you understand and accept the terms. Handle the audio as a sensitive legal record. Use it only for your tenancy file, and keep it secure.

Legal Terms You Might Encounter

• Applicant is the person who started the tenancy application. If you were the Applicant at the hearing, you can request the audio recording using the RTDR11149 – RTDRS Audio Recording Request Form. On the form, you will identify yourself as the Applicant to confirm your role and access rights.
• Respondent is the person who responded to the tenancy application. If you were the Respondent at the hearing, you can also use this form to request the audio. You will list yourself as the Respondent to show why you have standing to access the file’s recording.
• Party means anyone named in the case. Parties include the Applicant, Respondent, and sometimes added parties like co-tenants or landlords in their corporate or individual capacity. The form will ask for party names so the records team can verify you are connected to the file.
• File number is the unique case identifier assigned to your tenancy dispute. The file number ensures the correct hearing recording is found. If you enter the wrong number on the form, you risk getting the wrong audio, delays, or a refusal until you correct the number.
• Hearing refers to the formal session where the adjudicator heard the case. The recording covers what was said on the record during that session. On the form, you will enter the hearing date and, if needed, the specific session or time range within that date.
• Adjudicator is the decision-maker who conducted your hearing. You do not need the adjudicator’s name to use this form, but understanding that the adjudicator controlled the record helps explain why some parts (like private discussions or off-the-record segments) will not appear in the audio.
• Record of proceedings is the official record of the case. It can include the audio recording, exhibits, and the written decision. The RTDR11149 form only requests the audio portion. If you need a transcript or other materials, you must make a separate request using the appropriate process.
• Audio recording is a digital sound file that captures what was said during the record at your hearing. The form sets your scope: you can request the full hearing, or only certain dates or portions. The audio is typically provided in a common digital format for playback.
• Transcript is a written version of the audio. This form does not create a transcript; it requests the audio only. If you want a transcript, you usually obtain the audio first, then arrange transcription through the stated process. Do not check or request a “transcript” on this form.
• Representative is someone who acts for a party, such as a property manager, agent, family member, or advocate. If you are a representative signing this form, you must attach written authorization from the party. Without it, your request can be refused or delayed.
• Consent is written permission from a party to release the recording to a non-party or representative. If you are not a party to the file, you must show why you are entitled to the audio. Attach consent or other required authority directly to this form.
• Personal information means any information that identifies an individual, including names, contact details, and testimony. The audio recording will contain personal information. The form confirms you understand your privacy obligations and will use the audio only for permitted purposes.
• Redaction means removing or masking sensitive information. If the recording contains protected details, you may receive an altered version with certain parts removed. The form alerts you that access can be limited to protect privacy or confidentiality orders.
• Permitted use defines how you may use the audio once released. Generally, you may use it to understand what occurred at the hearing or to support further legal steps. The form warns you not to distribute, post, or publish the file, and to store it securely.

FAQs

Do you need to be a party to request the audio?

You usually must be a party on the file or a representative with written authorization. If you are not a party, explain your connection and attach consent or other authority. Without that, your request may be refused.

Do you get the entire hearing recording or only parts?

You choose. You can request the entire hearing date or specify the segments you need. If you are unsure of the time range, request the full date and note that you need all on-the-record audio for that day.

Do you need a transcript for an appeal or review?

Many people request audio first, then arrange a transcript if needed. This form is for audio only. If you think you need a transcript later, request the audio now so you have it ready. If you have procedural questions about appeals, consider getting legal advice.

Is there a fee to get the audio recording?

There is often a fee for copies of tribunal records. The amount and payment method appear on the form or its instructions. If a fee applies, your request is not processed until payment is received.

How long does it take to receive the audio?

Processing times vary based on volume and the age of the file. Plan ahead and submit early. If your need is urgent, state your reasons on the form. Urgent handling is not guaranteed.

What format will you receive?

You will typically receive a digital audio file in a standard format. Delivery may be by secure electronic method or a physical storage device, depending on what you select and what the tribunal allows. Make sure your contact information is accurate and that you can access the file type.

Are off-the-record or private discussions included?

No. The recording covers only what was on the record. Breaks, private discussions, and portions excluded by the adjudicator are not included. If you believe something is missing, ask whether it was off the record before you assume there is an error.

Can you share the audio with others?

Use is restricted. You may use the recording for your file-related purposes. Do not post it online or distribute it broadly. If someone else needs access, they should make their own request or you should obtain written consent where required.

Checklist: Before, During, and After the RTDR11149 – RTDRS Audio Recording Request Form

Before signing: gather information and documents

• Your role in the case: Applicant, Respondent, or representative.
• Exact file number for your case.
• Hearing date(s) you want, including multiple dates if the case spanned more than one session.
• Scope of request: entire hearing day(s) or specific time ranges.
• Full legal names of all parties on the file.
• Your up-to-date contact details: email, phone, and mailing address.
• If you are a representative: written authorization from the party you represent.
• If you are a non-party: written consent from a party or other documented authority.
• Any active confidentiality or privacy orders you know about.
• Your preferred delivery method, as allowed on the form.
• Payment method for any required fee.
• A brief note explaining urgency, if you request expedited handling.
• A secure location where you will store the audio once received.

During signing: verify sections carefully

• Confirm the file number matches your notice of hearing or decision.
• Check you identified your role correctly (Applicant, Respondent, or representative).
• Verify full party names and spellings.
• Confirm each hearing date listed is correct and complete.
• State whether you want the full recording or define the specific time ranges.
• Choose a delivery method that you can actually receive and access.
• Add your reason for urgency only if it is genuine and you can support it.
• Attach all required consents or authorizations.
• Review any acknowledgment about privacy and permitted use; ensure you agree.
• Enter accurate email and phone so staff can contact you if needed.
• Provide payment details if the form requires them; include proof of payment if applicable.
• Sign and date the form. If signing as a representative, print your name and capacity.

After signing: filing, notifying, and storing

• Submit the form using the method stated on the form instructions.
• If payment is separate, make it immediately and keep your receipt.
• Request confirmation of receipt if you do not get it automatically.
• Calendar a follow-up date in case you hear nothing within the typical processing window.
• Prepare to verify your identity if staff contacts you about access.
• Ensure your email can accept large attachments or arrange an alternative delivery method.
• Do not send the audio to others once received. Keep it for your permitted use only.
• Store the audio securely in a labeled folder with limited access.
• If the request is refused or returned for more information, fix the gaps and resubmit promptly.
• If you need an additional hearing date or segment later, submit a new request referencing the same file number.

Common Mistakes to Avoid RTDR11149 – RTDRS Audio Recording Request Form

Submitting the wrong file number

• Consequence: Staff cannot find your case or may send the wrong audio.
• Tip: Double-check the number against your hearing notice or decision. Don’t guess.

Requesting a “transcript” on this audio form

• Consequence: Delays while staff clarifies your request. Possible refusal.
• Tip: Use this form for audio only. If you later need a transcript, request it through the correct process.

Leaving out authorization for representatives or non-parties

• Consequence: The request is put on hold or denied until proper consent is provided.
• Tip: Attach a signed authorization from the party or other required authority before you submit.

Vague scope or missing hearing dates

• Consequence: Delays while staff seek clarification or risk of receiving incomplete audio.
• Tip: Specify each hearing date and whether you want the full day or defined time ranges.

Ignoring privacy and permitted use conditions

• Consequence: Misuse of the recording can lead to complaints or sanctions.
• Tip: Read the use conditions. Don’t post, publish, or broadly share the audio.

Not paying the required fee

• Consequence: No processing until payment is received.
• Tip: Confirm fee details on the form and pay at submission. Keep the receipt.

What to Do After Filling Out the Form RTDR11149 – RTDRS Audio Recording Request Form

1) File the form as instructed

• Submit using the method listed on the form. Include all attachments and payment details. If you email or upload, use the subject line or description format requested on the form.

2) Track your submission

• Note the date and time you filed. Save a copy of the form, attachments, and payment proof. If confirmation is not automatic, ask for it.

3) Respond to follow-up questions quickly

• Staff may need to confirm identity, authority, dates, or scope. Rapid replies reduce delays. If you are a representative, keep your authorization ready.

4) Prepare to receive the audio

• Ensure you can access the delivery method you chose. If you selected a digital file, confirm your device can open common audio formats. If a physical device is used, ensure you can accept it at your mailing address.

5) Review the recording on receipt

• Test the file immediately. Check the date, file number, and audio quality. Confirm the content matches your request (full day or requested segments).

6) Report issues promptly

• If the file is corrupted, incomplete, or appears to be the wrong hearing, contact the office right away. Provide your file number, request details, and a clear description of the issue.

7) Use and store the audio properly

• Use the recording only for your file-related purposes. Do not post or share it. Store it securely with limited access. Label the file with the case number and date for easy reference.

8) Request additional dates or segments if needed

• If you realize you need more coverage, submit a new form. Reference your file number and specify the additional date or time range. Pay any additional fee required.

9) Amend or withdraw your request

• If you made an error after filing, submit a corrected form marked “Amended,” and explain what changed. If you need to withdraw, notify the office promptly. Refunds are not guaranteed; check the form’s fee rules.

10) Consider transcription if required

• If you need a written record later, arrange for a transcript using the appropriate process. Keep the audio secure while you do so.

11) Keep a timeline for next steps in your case

• If you plan further legal action, keep deadlines in mind. The audio can help you understand the hearing record. If you need legal guidance, consider speaking with a lawyer or an appropriate advisor.

12) Close out and archive

• When your need for the audio ends, maintain or dispose of it according to the privacy and retention instructions on the form. Do not destroy it if your case is still active or if a review is pending.