SS-0418 – Eviction Information Requirements Form

Jurisdiction: Country: Canada | Province or State: Ontario

What is a SS-0418 – Eviction Information Requirements Form?

The SS-0418 is a court enforcement intake form. It gives the Superior Court of Justice’s enforcement office (the Sheriff) the information needed to carry out a lawful eviction. You use it after you have a valid eviction order. It does not replace that order. It supports safe, efficient scheduling and execution of the eviction.

Think of it as the Sheriff’s checklist about the people, the unit, and any risks. You provide names, addresses, access details, safety concerns, and your on-site contacts. The Sheriff uses it to plan the eviction day. That includes time, staffing, safety measures, and building logistics.

Who typically uses this form?

Landlords, property managers, condominium corporations, student housing operators, and their legal representatives. Residential evictions are the most common. The form can also support the enforcement of commercial lockouts when there is a court order. Tenants do not complete this form.

You need this form when you are ready to enforce your eviction order. You may have tried to work with your tenant. You may have waited for the move-out after the order. If the unit is still occupied, the Sheriff must complete the removal. The Sheriff will not attend without complete intake information and the required fee. The SS-0418 is how you provide that information.

Typical usage scenarios

• You have an order for non-payment of rent. The termination date has passed. The tenant remains in possession. You file the SS-0418 to schedule the Sheriff.

• You have an order for the landlord’s own use, buyer’s possession, or demolition. The tenants did not vacate on the deadline. You file the form to enforce the order.

• You manage a multi-unit building. Security needs controlled access. The Sheriff needs elevator bookings and fobs. You include all that in the form.

• You have concerns about safety. A dog in the unit. Prior threats. Drug activity. Hoarding or biohazards. The Sheriff needs this to plan the approach and PPE.

• You are an out-of-town owner. Your paralegal will attend. The Sheriff requires your agent’s details and authority. You identify them in the form.

The SS-0418 is practical. It asks for the details that matter on eviction day. If the Sheriff has what they need, the process is smoother and safer. If details are missing, you face delays and extra costs.

When Would You Use a SS-0418 – Eviction Information Requirements Form?

You use this form when you move from “I have an order” to “I need the Sheriff.” If you already have a valid eviction order and the occupant has not left, you are at the enforcement stage. The SS-0418 is the intake document that starts scheduling.

Here are common situations:

You are a landlord with an order for a rental unit. The tenant has not moved out. You need the Sheriff to return possession to you. You complete SS-0418, attach the order, pay the fee, and book the enforcement.

You are a property manager for a condominium unit. The condo requires elevator bookings and insurance certificates for any move. You provide those logistics in the form. You identify the superintendent and provide access fobs for the Sheriff.

You are a small landlord with a basement apartment. The tenant has been aggressive. You list prior police calls and the presence of a dog. The Sheriff may assign additional officers. Accurate risk details help them plan arrival and timing.

You are a student housing operator. Several occupants share the unit. Some moved out, some stayed. You list everyone who still lives there. You provide the last known contacts for notice. You identify bedroom doors and common areas to avoid confusion.

You are enforcing after the sale of the property. The buyer needs possession by a fixed date. The occupant remains. You file the SS-0418 right after you receive the order. You give the Sheriff building hours and the buyer’s site contact.

You are enforcing a commercial order. The store is in a mall. Loading dock and access hours are limited. You provide dock instructions, unit location, and after-hours security contacts. The Sheriff needs this to schedule within the mall’s rules.

If you do not have an enforceable order yet, do not use this form. The Sheriff cannot act without one. If possession is voluntary, you also do not use this form. Only use it when you need court enforcement to remove occupants and return possession.

Legal Characteristics of the SS-0418 – Eviction Information Requirements Form

The SS-0418 itself is not the legal authority to evict. It does not create or change rights. The eviction authority comes from your underlying order and the court’s enforcement powers. The form is the Sheriff’s required intake. It makes sure the Sheriff can enforce the order safely and lawfully.

Is it legally binding? Your statements on the form are formal declarations. You certify they are true to the best of your knowledge. The Sheriff relies on your information. False or incomplete information can cause harm and delay. It can also expose you to costs and liability. Treat every answer as if you are testifying. Stick to facts. Do not speculate.

What ensures enforceability?

Three things work together:

• A valid order that authorizes eviction and identifies the parties and the premises.

• Proper filing with the enforcement office, including fees and the SS-0418.

• Safe, coordinated execution by the Sheriff, using the details you provide.

The form supports due process. It helps the Sheriff give proper notice of the scheduled eviction. It ensures the Sheriff attends with appropriate resources. It also signals special considerations, like children or vulnerable adults in the unit. That lets the Sheriff adopt suitable steps on the day.

General legal considerations

• Do not self-evict. Do not change locks or remove property without the Sheriff. Self-help can trigger penalties and claims.

• The occupant may still have time-limited rights after the lock change. Handle belongings and keys according to the law. Ask if you are unsure.

• Be ready to provide access and to secure the unit. Bring a locksmith on the day. The Sheriff will not wait long for service providers.

• Keep your information current. If something changes before the appointment, tell the Sheriff at once. For example, if the occupant has moved. Or if there is a new hazard.

• Respect privacy. Only include personal information needed for enforcement. Store your copy of the form securely.

The SS-0418 is part of the enforcement file. It supports safe planning and professional execution. Your clarity and accuracy protect everyone involved.

How to Fill Out a SS-0418 – Eviction Information Requirements Form

You can complete this form in one sitting if you prepare. Gather your order, party details, keys, and building rules. If a representative will attend, get their contact and authority letter ready.

Follow these steps:

1) Identify the enforcement office

• Enter the judicial region or enforcement office you are filing with. Use the office for the area where the property sits.

• If you have filed there before, include any known enforcement file number. If not, leave it blank. The office will assign one.

2) Record the order details

• Enter the type of order and the file number from your order.

• Add the date of the order and the termination date, if shown.

• Attach a copy of the signed order. Include all pages. If a writ or certificate of enforcement is required, attach it.

• Confirm the address on the order matches the unit you want to enforce if it does not, explain clearly in a short note.

3) Identify the parties

• Applicant/Landlord: Write the full legal name. If a company uses the exact corporate name.

• Mailing address: Provide a reliable address for notices.

• Day phone and mobile: Provide a number you will answer during business hours and on the eviction day.

• Email: Provide an email you monitor daily.

• Agent or representative: If someone will act for you, list their name, firm (if any), phone, and email. Attach a signed authorization letter.

• Respondents/Tenants: List every known occupant by full name. Include any “also known as” names if common. If you do not know a last name, write “unknown” and describe the person (e.g., “adult male, roommate in bedroom 2”).

4) Describe the premises

• Civic address: Street, city, postal code.

• Unit details: Unit number, floor, and clear entry instructions. For example, “Entrance on west side, second door up exterior stairs.”

• Building type: House, duplex, condo, apartment tower, or commercial unit.

• Parking and access: Where the Sheriff should park. Include height limits for garages. Provide gate codes or call box instructions.

• Keys and fobs: List what keys or fobs you can supply. Note if locks were changed.

• Alarm systems: Provide codes and the alarm company name if applicable.

5) Explain building logistics

• Superintendent or security: Include names, phone numbers, and availability.

• Elevator booking: If the building requires bookings for moves, secure a booking. Provide the date, time window, and confirmation number.

• Loading dock: Provide dock hours and instructions if relevant.

• Quiet hours or other rules: Note any restrictions that affect scheduling.

6) Provide occupant information for notice

• Last known phone and email for the tenant, if you have them.

• Work schedule, if known. This can help set a time when the person is likely to be present.

• Language needs, if known. The Sheriff can plan for clear communication.

7) Flag safety and health risks

• Weapons: Note prior weapons or threats. If police attended before, say so in simple terms. Do not attach police reports unless asked.

• Animals: List dogs or other animals, size, and temperament if known.

• People factors: Children, seniors, or persons with mobility challenges. Note what you actually know.

• Hazards: Bed bugs, needles, drug activity, hoarding, mould, or structural damage.

• Utilities: Gas leaks, power off, or unsafe wiring. The Sheriff may need utility support.

Stick to facts. Avoid assumptions. If you are unsure, write “unknown.”

8) Identify service providers

• Locksmith: Provide the company name, technician name (if booked), and phone. Confirm they will attend and can rekey locks quickly.

• Movers: In most residential evictions, you change locks and do not remove property that day. If movers are required by your situation, list who they are and when they will attend. Confirm they know the building rules.

• Cleaner or biohazard team: If you expect hazards, line up a qualified vendor. List the contact.

9) Scheduling preferences

• Provide your availability for the next several weeks. Offer multiple options.

• Note blackout dates for the building or the Sheriff’s office, if you know them.

• Ask for morning or afternoon if it matters for elevator bookings. Be flexible where possible.

10) On-site contact plan

• Name the person who will meet the Sheriff at the site. Provide their mobile number.

• Name a backup contact in case of delay or emergency.

• Confirm they will bring keys, fobs, and the locksmith.

11) Property handling plan

• Confirm you will change the locks at the appointment. This is essential.

• Do not plan to remove the tenant’s property on the eviction day unless directed. Property handling after a lock change must follow the law. Plan secure storage access for the required period.

12) Attach required documents

• Copy of the eviction order, with all pages.

• If required in your region, any certificate or writ issued by the court office.

• Agent authorization letter, signed by the landlord.

• Copies of keys and fobs you can provide.

• Elevator booking confirmation and any entry permits if a condo.

• Any short, factual note on hazards that need preparation.

Keep attachments clear and legible. Do not send photos unless asked.

13) Fees and payment

• Include the enforcement fee or deposit. The amount and methods vary by office.

• If paying by certified funds, state the amount and reference number. If paying electronically, include the receipt.

• Understand that further fees may apply if extra attendances are needed.

14) Sign and date

• Read the declaration. It states that the information is true and complete.

• Sign with ink or an approved electronic signature, as allowed by the office.

• Print your name, title, and the date.

• By signing, you agree to update the Sheriff if anything material changes.

15) File the form

• File the SS-0418, your order, and your fee with the enforcement office that covers the property’s location.

• You can file in person or by another accepted method. Check hours before you go.

• Ask for a receipt and a copy stamped “filed.” Keep copies of everything.

16) After filing: what to expect

• The enforcement office opens a file and reviews your materials.

• They will contact you to confirm details and to propose a date. This may take time.

• Once scheduled, the Sheriff will give notice to the occupant. Timing and method vary. Plan for short notice of the exact appointment.

• Use the lead-up time to line up your locksmith and access. Confirm elevator bookings and security coverage.

17) Day-of checklist

• Arrive early with your locksmith and keys.

• Bring government ID and a copy of the order.

• Bring a phone charger and a flashlight.

• Be ready to wait outside while the Sheriff makes entry.

• Follow the Sheriff’s directions. Do not engage with the occupant.

• After the Sheriff returns possession to you, change the locks at once.

• Post clear instructions for property retrieval if required. Document the condition with photos after the Sheriff leaves.

Practical tips to avoid delays

• Keep answers concise and factual. Long narratives slow review.

• Make sure the names on the order and the form match. If there is a spelling issue, flag it.

• If the unit number changed due to renumbering, explain with a short note.

• If you learn that the tenant has moved out, tell the Sheriff right away. You may save fees.

• If there is a serious new risk, call the enforcement office before the day. The Sheriff may adjust staffing.

The SS-0418 is your chance to set the Sheriff up for success. Complete it carefully. Provide what you know and nothing more. Keep your phone on. Be ready to help the Sheriff do their job safely and lawfully.

Legal Terms You Might Encounter

• You will see “Applicant” on the form. This is you or your authorized agent. You complete SS-0418 to ask the Court Enforcement Office to carry out an eviction based on your court documents.
• “Respondent” means the person or people being evicted. List every adult occupant by their full legal name if known. Include subtenants, roommates, and anyone else who occupies the unit.
• An “Order” is the decision that authorizes an eviction. It sets out what the court decided and when the tenant must move. SS-0418 asks you to provide the order details, including the date and any conditions.
• A “Writ of Possession” allows the Sheriff to enforce the order. It confirms the time and authority to remove occupants and give you possession. SS-0418 typically requires the writ number and issue date.
• “Court File Number” is the unique number assigned to your case. It ties your SS-0418 to the correct order and writ. Enter it accurately so the Sheriff can locate your file fast.
• “Vacant Possession” means the unit is empty of occupants. It is the end result of a completed eviction. SS-0418 helps the Sheriff plan how to deliver vacant possession to you.
• “Service” is how you sent legal documents to the other side. SS-0418 may ask whether occupants know about the eviction. You may also need to show that they received the order.
• “Court Enforcement Office” or “Sheriff” refers to the office that carries out the eviction. The form gives the Sheriff the information needed to plan entry, coordinate safety, and schedule attendance.
• “Locksmith Authorization” allows the Sheriff to bring or permit a locksmith. SS-0418 often asks if you will arrange the locksmith or if you want the Sheriff to arrange one. It may request a contact name and phone.
• “Hazards” are any risks at the property, such as aggressive animals, weapons, or unsafe structures. SS-0418 asks for hazards so the Sheriff can plan safely. Be specific so the plan fits the situation.
• “Unit Description” covers the exact location and entry details. This includes the legal address, unit number, floor, and the best access point. The Sheriff needs precise instructions to find the right unit.
• “Personal Property” is the occupant’s belongings. SS-0418 may ask what you want done if the unit has property after a lock change. You might need to store items for a time. Plan before the eviction date.
• “Special Circumstances” are factors that can affect timing or approach. Examples are accessibility needs, health concerns, or minors present. SS-0418 uses this to tailor how the Sheriff attends.
• “Costs” are fees linked to enforcement. The form may ask how you will pay fees and locksmith charges. Provide clear billing instructions to avoid delays.

FAQs

Do you need to attach the Order and Writ to SS-0418?

Yes. Attach a full copy of the order and the writ of possession if issued. Include all pages and schedules. If you do not attach them, the Sheriff cannot confirm authority to enforce. That causes a delay.

Do you have to list every occupant by name?

List every known adult occupant and note minors in the household. If you do not know a name, write “Unknown Occupant” with any details you have. Provide the total number of occupants. This helps the Sheriff plan entry and crew size.

Can you choose the exact eviction date and time?

You can state your preferred dates and times. The Court Enforcement Office schedules based on workload, notice needs, and safety planning. Your requested date is not guaranteed. Provide any urgent reasons in the form’s notes field.

Do you need a locksmith for the eviction?

Yes, in most cases. You can arrange your own locksmith and list the contact on SS-0418. Or you can request the Sheriff to arrange one, if available. If no locksmith is present, locks may not be changed. That can leave the unit unsecured.

What if the tenant already moved out?

Note that the possession appears vacant, and when you discovered it. Ask the Sheriff if attendance is still needed for a peaceful entry and lock change. Do not enter if you are unsure. The Sheriff will advise on the next steps based on your file.

Do you need to include hazard information?

Yes. List any known hazards: animals, weapons concerns, barricades, unstable stairs, or confrontational behavior. Include prior police calls to the address if known. This is critical to keep everyone safe during enforcement.

Can you update SS-0418 after filing?

Yes. Contact the Court Enforcement Office promptly with any changes. Examples include new occupant information, updated contact numbers, or a change in locksmith. Put updates in writing so they are captured in the file.

Do you have to attend in person on eviction day?

Usually, yes. You or your agent should attend to receive possession and direct the locksmith. If you do not attend, the Sheriff may not proceed. Confirm attendance details and contact information on SS-0418.

Checklist: Before, During, and After the SS-0418 – Eviction Information Requirements Form

Before signing: Information/documents needed

• Signed and complete copy of the eviction order.
• Writ of possession details, if issued (number and date).
• Court file number and issuing court location.
• Full civic address, unit number, and clear directions.
• Names of all adult occupants; note any minors.
• Contact information for you and any agent attending.
• Preferred dates and times for enforcement.
• Locksmith plan: your locksmith’s name and phone, or request for Sheriff assistance.
• Hazard details: animals, weapons, unstable structures, and past incidents.
• Special circumstances: health issues, accessibility needs, language needs.
• Parking and access notes: gates, buzzer codes, elevator requirements.
• Utilities status if relevant (gas, electricity, water on/off).
• Plan for personal property remaining in the unit.
• Payment method for enforcement and locksmith fees.

During signing: Sections to verify

• Applicant information: correct legal names and phone numbers.
• Respondent names: spellings, unit designation, count of occupants.
• Order and writ references: dates, numbers, and conditions.
• Property description: exact unit, floor, and access route.
• Hazard disclosures: complete and current details.
• Attendance details: who will meet the Sheriff and when.
• Locksmith arrangements: confirmed contact and arrival time.
• Preferred dates: realistic windows; note any blackout dates.
• Special instructions: pet containment plan, elevator bookings, and key holder name.
• Attachments: full copies of the order and writ; any prior notices, if requested.
• Declaration or signature block: Sign and date in the correct place.
• Consent to contact: provide email or mobile for rapid updates.

After signing: Filing, notifying, storing instructions

• File the completed SS-0418 with the correct Court Enforcement Office.
• Pay any required fees when filing to avoid delays.
• Keep stamped copies for your records. Store digitally and in print.
• Notify your locksmith of the scheduled date and time once confirmed.
• Inform building management or security of the planned attendance.
• Confirm elevator bookings or loading dock access if needed.
• Prepare keys, fobs, or codes for the Sheriff and locksmith.
• If circumstances change, send written updates to the Sheriff immediately.
• After enforcement, document the condition of the unit with photos.
• Secure and inventory any personal property left behind as required.
• Store all documents and communications in a dedicated file.

Common Mistakes to Avoid SS-0418 – Eviction Information Requirements Form

• Missing or outdated order and writ attachments. Consequence: The Sheriff cannot verify authority. Your file is put on hold.
• Incorrect or vague unit location. Consequence: The crew cannot locate the unit quickly. You risk a failed attendance or rescheduling.
• No locksmith confirmed. Consequence: Locks cannot be changed. You may not receive secure possession that day.
• Not disclosing hazards. Consequence: Safety risks increase. The Sheriff may postpone until proper planning is in place.
• Incomplete occupant list. Consequence: The plan may not match the headcount. You risk delays or partial enforcement.
• Last-minute availability changes with no notice. Consequence: Your attendance is required. If you are not there, the Sheriff may stand down and charge another fee.
• Unclear property handling instructions. Consequence: Confusion about belongings. You risk storage disputes or added costs.
• Using outdated contact details. Consequence: The Sheriff cannot reach you to confirm or adjust. The attendance may be cancelled.

Don’t forget to check every date and number on the form. Don’t forget to provide a live phone number for the day of attendance. Don’t forget to confirm parking and access arrangements in advance.

What to Do After Filling Out the Form SS-0418 – Eviction Information Requirements Form

• File the form and attachments. Submit SS-0418 with your order and writ to the Court Enforcement Office that will carry out the eviction. Pay any fees due.
• Calendar key dates. Note your preferred windows and the expected scheduling timeline. Keep your phone on for scheduling calls.
• Confirm your locksmith. Give them the scheduled date, arrival window, and contact person. Ensure they bring appropriate hardware for your locks.
• Coordinate access. Arrange with building management for entry, elevator access, and parking. Provide buzzer codes or fob access where needed.
• Prepare for personal property. Bring inventory sheets, bags, and labels. Decide where you will store recovered keys and any tenant property you must secure.
• Plan attendance. Decide who will attend on your behalf if you cannot. Make sure they carry ID, a copy of the order, and your instructions.
• Update the Sheriff if anything changes. New hazards, new occupant information, or a change in locksmith must be shared in writing right away.
• Confirm utilities and safety. If utilities are off and safety is a concern, note it to the Sheriff before the date.
• On the day. Arrive early. Keep your phone on. Meet the Sheriff at the agreed location. Follow directions from the Sheriff’s team.
• After enforcement, change locks and secure all entry points. Photograph the unit. Document the condition and any property left. Keep a log of the time and who attended.
• Close the loop. Store your completed SS-0418, proof of filing, payment receipts, scheduling emails, and post-attendance notes. Keep copies in your matter file.