RTB-57- Additional Manufactured Home Park Rule Changes

Jurisdiction: Canada — British Columbia

What is an RTB-57- Additional Manufactured Home Park Rule Changes?

This form is a standardized way to create and give written notice of changes to manufactured home park rules. You use it to add, amend, or remove specific park rules that sit alongside the site tenancy agreement. It records what is changing, who it applies to, how, and when you served it, and when the changes take effect. Once you deliver it properly and allow the required notice, the new rules become enforceable if they meet legal standards.

Park owners and managers are the typical users. If you oversee a manufactured home park, this is the tool you use to update rules about safety, amenities, parking, speed limits, quiet hours, maintenance of yards, use of common areas, outbuildings, decks, and similar matters. You might also use it to retire outdated rules that no longer fit the park.

You need this form when you want to change daily-use rules in a clear and lawful way. Verbal announcements or hallway postings are not enough on their own. Residents need written notice. You also need a record for each homesite file that shows what you changed and when. The form gives you that record and helps you follow the required notice process.

Typical usage scenarios include seasonal safety measures, like wildfire risk rules during summer. You may clarify snow-clearing duties before winter. You may add a speed limit for vehicles to protect pedestrians. You may set quiet hours to reduce noise disputes. You may adjust waste and recycling rules after a new pickup schedule. You may add clear standards for yard care, tree maintenance, or storage of large items. You may formalize rules for new amenities, like a dog run or community garden. You may create rules for renovations to decks, skirting, sheds, or fences, including permits and approvals. You may address water use during restrictions. Or you may consolidate and simplify a messy set of old park rules into a single, current set.

The form also helps during management changes. If you inherit inconsistent rules, you can map the old and new versions and bring the park to one standard. You give everyone the same written package and start the same effective date for all sites. That reduces confusion and complaints.

Tenants will not fill out this form. They receive it. They may sign to confirm receipt. They may raise concerns or dispute unreasonable rules. Keeping the form clear and specific lowers that risk and supports your position if a dispute arises.

When Would You Use an RTB-57- Additional Manufactured Home Park Rule Changes?

Use it when you need to change park conduct and operations rules that apply to all residents or to a defined group of sites. You may need a change after an incident, an inspection, or repeated complaints. For example, you received complaints about speeding and near misses. You decide to set a 15 km/h speed limit and require drivers to stop at marked crossings. Or you had water line stress during a drought season. You set yard watering days and times and limit pressure washing. You may have garbage overflow issues. You define bin locations, pickup days, and penalties are not allowed, so you set corrective steps for repeated misuse, such as written warnings and potential cause-based tenancy action if misuse persists.

You also use it when you introduce new facilities. You build a small playground. You need rules for hours, supervision, and noise. Or you add RV storage. You need rules for eligibility, safety, and insurance proof if allowed. Or you update parking rules to ensure emergency access. You set no-parking zones and towing processes consistent with the law. The form documents the changes and gives residents time to adjust.

Use it when you must align park rules with new realities. That can include wildfire risk, storm response, or insurance underwriting requirements that affect site maintenance. You might set minimum clearances under trees or define fuel load removal near each home. You should keep rules practical and connected to safety. The form lets you state the purpose and the exact requirements.

You may also use it to remove outdated or unlawful rules. For example, a prior rule tried to impose fines. Fines are not permissible. You remove that rule and replace it with a lawful enforcement path. Or a past rule conflicts with human rights protections. You withdraw the rule. The form shows that you corrected the issue and gives everyone a clean copy.

Typical users are park owners, licensed property managers, or authorized agents. Your maintenance lead or administrator may help draft, but the landlord or agent must sign. Tenants engage with the form by reading it, asking questions, and signing to acknowledge receipt if you request that. They do not need to sign for the rule to be effective, as long as service and notice are proper.

Legal Characteristics of the RTB-57- Additional Manufactured Home Park Rule Changes

The changes you record on this form can become legally binding terms of the tenancy after proper notice. Park rules have legal force when they are reasonable, relate to the orderly and safe use of the park, and do not conflict with tenancy law or the tenancy agreement. The form itself does not grant you new powers. It documents your rule changes and the service details that make the rules enforceable.

Enforceability rests on several pillars. First, the rule must be in writing and clear. Vague rules are hard to enforce. Second, you must give proper notice before the rule takes effect. The minimum is 30 days after tenants are deemed to have received the notice. You must calculate that date correctly based on the service method. Third, the rule must not contradict provincial tenancy law or override a term of an existing tenancy agreement. For example, you cannot use a park rule to impose new monetary charges that the law does not allow. You also cannot take away a right the law gives the tenant. Fourth, the rule must not discriminate. Rules that target families, disability, age, or other protected grounds can be unlawful unless a lawful exemption applies. Fifth, the rule should relate to safety, security, cleanliness, order, use of services and facilities, or quiet enjoyment. Rules far outside those purposes are weak.

You cannot use park rules to increase rent or create fees or penalties. You cannot add “fines,” “administrative penalties,” or “chargebacks” outside the limited fees the law allows. You also cannot expand your right of entry or reduce the required notice for entry. You cannot retroactively alter what a tenancy already permits, such as a pet that was allowed when the tenancy began. You also cannot force a tenant to sign a new agreement by way of a park rule. If a change would materially alter the tenancy terms, it will not bind existing tenants mid-tenancy.

Proper service is crucial. If you serve in person, the notice counts the same day. If you serve by mail, you must add extra days for delivery before the 30-day clock starts. If you use email, you need written consent to serve by email, and you should still keep and record proof of sending. If you post notices, you must follow valid posting methods and add the required deemed service days. Build in a margin. A one-day error in the effective date can void enforcement until you fix it.

Once in effect, a reasonable rule can support enforcement actions. If a tenant will not comply, you may issue written warnings. You can document the breach with dates and photos. If the breach is serious or repeated, the law allows you to issue a notice to end tenancy for cause. You must still meet the proof and notice requirements. The quality of your rule wording and service record will carry weight in any hearing.

Tenants can challenge unreasonable or conflicting rules. They may apply to set aside a rule or to get an order that a rule does not apply. If you follow the process, keep rules reasonable, and tie them to safety, order, or use of facilities, your rules are more likely to stand. The form helps you show you did things right: what changed, when, why, and how you notified each resident.

How to Fill Out a RTB-57- Additional Manufactured Home Park Rule Changes

Follow these steps to complete and use the form properly.

1) Prepare before you draft

• Gather the current, full set of park rules.
• Identify exactly what you will add, amend, or remove.
• List all sites and the head tenant for each site.
• Confirm which tenants have consented to the email service.
• Choose your service method and target effective date.
• Check that your changes are reasonable and lawful.
• Avoid any new fees, fines, or penalties not allowed by law.

2) Complete the park and landlord information

• Enter the park name and civic address. Include the postal code.
• Enter the landlord or agent’s legal name and contact details.
• Add a phone number and email for resident questions.
• If an agent signs, note the agency name and authority to act.

3) Identify the scope of the change

• Indicate whether this is an addition, an amendment, or a repeal.
• State if the change applies to all sites or specific site numbers.
• If the change applies only to certain areas, describe them clearly.

4) List each rule change as a separate item

• Use simple numbering (Rule Change 1, 2, 3).
• For an amendment, quote the current wording.
• Then write the new wording in full. Do not rely on “redlines.”
• For an addition, write the new rule in full.
• For a repeal, quote the old rule and state, “This rule is repealed.”
• Keep rules specific, measurable, and objective.

Example structure for an amendment:

• Current rule: “Tenants must keep yards neat and tidy.”
• New rule: “Tenants must mow lawns to a height under 10 cm, remove weeds from beds, and store tools out of sight from the road. Yard care must occur at least every two weeks from April to October.”

Example structure for a new safety rule:

• “The park speed limit is 15 km/h. Drivers must stop at signed crossings. Violations may result in warnings and, for repeated non-compliance, cause-based tenancy action.”

Avoid vague phrases like “as management sees fit.” Avoid subjective standards like “attractive appearance.” Replace them with clear, objective standards.

5) Add a brief reason (recommended)

• State the purpose in one sentence for each change.
• Example: “Purpose: Reduce fire risk during summer months.”
• This supports reasonableness if later reviewed.

6) Set the effective date correctly

• You must give at least 30 days’ notice after deemed receipt.
• Do not count the day the notice is deemed received.
• Add the correct service time based on your method.

Service timing examples:

• In person on April 1: deemed received April 1. The earliest effective date is May 2.
• By posting to the door on April 1, add the required deemed days (commonly three). Deemed received April 4. The earliest effective date is May 5.
• By regular mail on April 1: add five days. Deemed received April 6. The earliest effective date is May 7.
• By email with prior written consent on April 1: deemed received April 1. The earliest effective date is May 2.

When in doubt, add extra days. Do not risk an early effective date.

Write the effective date on the form. If you serve tenants over multiple days, choose an effective date that works for the last deemed receipt.

7) Record service details for each tenant

• The form should include a section for service information.
• For each site, record the tenant name, unit, and method of service.
• Record the date and time served.
• If by email, confirm consent and attach your sent email.
• If by mail, keep proof of mailing and the address used.
• If by posting, take a dated photo of the posted notice.

8) Attach supporting schedules

• Attach a clean, consolidated copy of the full park rules with changes included.
• Label it “Schedule A — Consolidated Park Rules, Effective [date].”
• If the changes affect specific areas, include a simple map and label it “Schedule B — Affected Areas.”
• If you revised definitions (for example, “common areas” or “vehicle”), attach “Schedule C — Definitions.”

9) Add tenant acknowledgment lines (optional but helpful)

• Provide signature lines for receipt acknowledgement.
• Clarify that the receipt confirms delivery only, not agreement with the content.
• Keep a copy in each site file, whether or not the tenant signs.

10) Sign and date

• The landlord or authorized agent signs and dates the form.
• Print the signer’s name and title. Use a legible signature.

11) Deliver and post

• Serve each tenant using your chosen method.
• Post a copy in a conspicuous place in the park, such as a notice board.
• Do not rely on the posting alone. Individual service is still required.
• Record the posting date and location.

12) Keep records

• Keep one complete package for each site file.
• Keep mailing receipts, email logs, and photos of postings.
• Save your working drafts showing how you calculated the effective date.
• Save the consolidated rules as a PDF and a hard copy.

Drafting tips to keep your rules enforceable:

• Use plain language. Avoid jargon and undefined terms.
• Tie each rule to safety, order, cleanliness, or use of facilities.
• Avoid rules that intrude into the interior of the home without a safety basis.
• Do not create new monetary charges outside what the law allows.
• Do not add penalties or fines. Use the lawful enforcement path instead.
• Do not narrow legal rights. For example, do not shorten entry notice periods.
• Respect existing tenancy terms. Do not remove allowed pets mid-tenancy.
• Avoid discriminatory effects. Rules must apply fairly to all residents.
• Make standards specific and measurable. For example, “quiet hours 10 p.m. to 7 a.m.”
• Provide clear processes. For example, “Submit deck plans to the office 10 days before work.”

Examples of acceptable rules:

• Vehicle speed limit, stop requirements, and parking locations.
• Quiet hours and restrictions on engine idling near bedrooms.
• Yard maintenance standards and timelines.
• Storage of flammable materials and propane safety.
• Use of common laundry, showers, or clubhouse, including hours and guest policies.
• Waste, recycling, and bulk item disposal procedures.
• Renovation approval steps for decks, skirting, sheds, and fences.
• Tree pruning standards and park approval before removal.
• Sale signage size and location, and reasonable showing hours.
• Snow removal responsibilities for driveways and steps.

Examples of rules to avoid or adjust:

• “$50 fine for late garbage set-out.” Not allowed. Replace with the corrective process.
• “Management may enter for inspection at any time.” Not allowed. Entry requires notice and specific reasons.
• “No children allowed in the park.” Not allowed, unless a lawful exemption applies.
• “All residents must buy specific insurance from a named provider.” Not allowed. You can encourage insurance, but avoid mandatory purchase through a specific provider.
• “Immediate eviction for any breach.” Not allowed. Enforcement must follow proper notices and proofs.

How to handle pushback or questions:

• Be ready to explain the purpose of each change.
• Offer a short transition period where practical, even if not required.
• Consider reasonable accommodations for disability or medical needs.
• If a tenant objects, invite written feedback before the effective date.
• Review legitimate concerns and make small clarifications if needed.
• If a dispute is filed, organize your documents and evidence of service.

Practical example of timing and wording:

• You plan to introduce wildfire season rules.
• Draft clear rules: “From June 1 to September 30, no open flames on sites. Use propane grills only. Store firewood at least 10 metres from structures. Clear pine needles from roofs and gutters monthly.”
• Choose the service by mail on April 25.
• Add five days for mail. Deemed received April 30.
• Add 30 clear days. The earliest effective date is May 31.
• Write the effective date as June 1 to align with the season.
• Serve all tenants by April 25. Keep proof of mailing.
• Post a copy on the park board the same day.

Final checklist before you issue the form:

• Are the rules specific, reasonable, and tied to safety or order?
• Did you avoid new fees, fines, or penalties?
• Did you avoid narrowing tenant rights set by law?
• Did you calculate the effective date with the correct service buffer?
• Did you set the same effective date for all sites or explain any differences?
• Did you attach a consolidated ruleset that is easy to read?
• Did you sign and date the form?
• Do you have a plan to answer resident questions?

By following these steps, you will deliver clear, enforceable park rule changes. You will also build a clean record that shows you acted fairly and within the law. That record will save time and stress if questions or disputes arise.

Legal Terms You Might Encounter

• “Park rules” are the written rules that apply to everyone living in the park. They cover day-to-day expectations, like parking, noise, or landscaping standards. On RTB-57, you identify which rules you are changing and attach the full, updated wording so residents can see exactly what will apply.
• An “additional rule” is a new rule you are adding to the existing park rules. It is not a rent increase or a change to a term of the tenancy agreement. It deals with conduct, use of common areas, upkeep, or similar matters. On RTB-57, you clearly label new rules and provide their full text.
• A “rule change” is any modification to an existing rule. That could be stricter hours, a clarified definition, or a revised parking process. RTB-57 guides you to set out the old rule, the new rule, and the date the change starts, so residents can compare them.
• “Effective date” is the date when the new or changed rule starts to apply. You must choose a date that gives residents the minimum notice required by law. On RTB-57, you enter the effective date in the space provided and make sure it aligns with your delivery method.
• “Notice of rule change” is the written notice you serve on each resident to tell them about the new or changed rules. RTB-57 is the notice. It must be complete, signed, and accompanied by the full text of the rules so residents receive the whole package at once.
• “Reasonableness” describes the legal standard that park rules must meet. A reasonable rule is clear, practical, and related to the safety, security, or order of the park. When you draft content for RTB-57, write rules that are fair, necessary, and easy to follow. If a rule feels arbitrary or punitive, rethink it.
• “Material term” is a key term of a tenancy agreement, like rent or services included. Park rules cannot be used to change a material term. On RTB-57, focus on conduct and communal living standards, not rent amounts, utility billing, or core services.
• “Consistency” means the rule applies to everyone in similar situations, with only lawful exceptions. You cannot target one resident or a small group. When you complete RTB-57, confirm the rule applies park-wide to all sites where it makes sense.
• “Service” is how you deliver the notice to residents. Different delivery methods have different timelines to count before the effective date. On RTB-57, you note how you served each resident and keep proof so you can show proper service if asked.
• “Enforceability” is whether a rule can be applied and upheld. A rule is enforceable if it complies with legislation, is reasonable, is clearly written, was properly served, and has passed the required notice period. Use RTB-57 to document these elements so your rules stand up if challenged.
• “Dispute resolution” is the process a resident can use to challenge a rule they believe is unreasonable or improperly introduced. Your best defense is a clean RTB-57: clear rules, correct notice, and consistent application. Thorough records and proof of service reduce risk in any challenge.

FAQs

Do you need to attach the actual rule text to RTB-57?

Yes. Do not summarize. Attach the full, exact wording of each new or changed rule. Residents should not guess what the rule says. Include a clean, numbered version of the rules and reference that attachment on the form.

Do you need every resident to sign to accept the changes?

No. This is a notice, not a consent form. You sign the RTB-57. Residents do not need to sign to make the rules effective. You do need to serve the notice properly and wait the required notice period before the rules take effect.

Can you use RTB-57 to introduce new fees or change rent?

No. This form is for park rules about conduct and use of the property. It is not for rent changes, security deposits, pet damage deposits, or fee schedules. If you include fees unrelated to actual, reasonable costs of services, the changes may be unenforceable.

Do you need to give a specific amount of notice before the rules take effect?

Yes. You must give at least the minimum notice required by the legislation. Count the notice period based on how you served the notice. Choose an effective date on RTB-57 that meets or exceeds that minimum.

Can you apply rule changes only to new residents and not to existing ones?

Avoid split standards. Rules should be consistent for residents in similar situations. If a rule only makes sense for future residents, state that clearly and explain why. Otherwise, apply the rule park-wide to maintain fairness and enforceability.

What if a resident tells you they disagree with a rule change?

Listen and document the concern. Confirm that you served the notice properly and that the rule is reasonable and applies consistently. If a resident starts a dispute process, provide your RTB-57, the attached rules, proof of service, and a short explanation of why the rule is needed and reasonable.

Do you need to post the rule changes in common areas as well as serve the notice?

Personal service to each resident is the key step. Posting in common areas can help raise awareness. Use notice boards, email lists, or building portals as extras, not substitutes. If you post, match the posted content to the served documents.

Can you withdraw or amend a rule after you have already served RTB-57?

Yes. Serve a new, corrected RTB-57 that clearly states you are withdrawing or revising the prior notice. Reset the notice period based on the new service date. Keep both versions and your service records to show the timeline.

Checklist: Before, During, and After the RTB-57- Additional Manufactured Home Park Rule Changes

Before signing

• Gather your current, complete park rules. Use the latest version you last served.
• List each rule you plan to add or change. Write the exact new wording.
• Confirm each change addresses safety, security, order, or upkeep of the park.
• Check that no change alters rent, services included, deposits, or other material terms.
• Confirm the rule applies to all comparable sites and residents, with lawful exceptions only.
• Decide on an effective date that respects the minimum notice period.
• Choose your service method and calculate delivery timelines for each resident.
• Create a clean “Rules – Version [date]” attachment. Number sections and pages.
• Prepare a brief rationale for each change. Keep this in your file.
• Identify all residents and site numbers. Verify mailing and service addresses.
• Pre-fill the RTB-57 with park name, address, contact details, and site list.

During signing

• Enter each rule change on RTB-57 with a short, clear summary.
• Reference the attached full rule set by title and date.
• Set the effective date. Ensure it meets the required notice period for your service method.
• Sign and date the RTB-57. Use blue or black ink if printing.
• Initial each page of the attached rules to show they belong to this notice.
• Number all pages: “Page X of Y.” Include the attachment in the count.
• Double-check site numbers, resident names, and addresses for accuracy.
• Check for internal consistency: definitions, times, and terms should match across rules.
• Remove vague phrases like “as needed” or “from time to time.” Use clear actions and timelines.
• Keep one original set for your records. Make clean copies for service.

After signing

• Serve each resident using a delivery method allowed by the legislation.
• Record how and when you served each resident. Note the address and method.
• Calculate the effective date for each resident based on the service date.
• Post a copy in common areas if you wish, noting that personal service controls.
• Update your welcome package, move-in materials, and any resident handbook.
• Train staff and contractors on the new rules and start date.
• File the signed RTB-57, attachments, and proof of service in each resident’s file.
• Set calendar reminders for the effective date and for a review 30–60 days later.
• Prepare to respond to questions. Keep your rationale and examples handy.
• On the effective date, begin consistent enforcement with reasonable reminders.

Common Mistakes to Avoid RTB-57- Additional Manufactured Home Park Rule Changes

Not attaching the full rule text

• Consequence: Residents cannot see the actual wording, which can make the rule unenforceable. Don’t forget to attach the complete, numbered rule set and reference it on the form.

Setting an effective date too soon

• Consequence: The rule may be invalid until proper notice is given. Don’t forget to count the notice period based on your service method and choose a compliant effective date.

Using rules to change rent or services

• Consequence: Attempts to alter material terms through rules can be struck down. Don’t forget that RTB-57 is for conduct and use, not for pricing, deposits, or service levels.

Targeting only certain residents

• Consequence: Inconsistent application can lead to disputes and non-enforcement. Don’t forget to write and apply rules park-wide for similarly situated residents.

Vague or impractical requirements

• Consequence: Confusing wording invites disputes and uneven enforcement. Don’t forget to use plain language, specific actions, and realistic timeframes.

Skipping proof of service

• Consequence: You may be unable to show proper notice if challenged. Don’t forget to record how you served each resident and keep the evidence.

What to Do After Filling Out the Form RTB-57- Additional Manufactured Home Park Rule Changes

Finalize the package

• Confirm RTB-57 is signed and dated.
• Confirm the attachment shows the full rules, with a version date and page numbers.
• Ensure the effective date allows the minimum notice for your chosen service method.

Serve residents

• Deliver the RTB-57 and the attached rules to each resident.
• Use a consistent method for all, or track variations by site if needed.
• Note the date, time, and method for each delivery.

Record and track

• Create a service log listing site number, resident name, method, and date served.
• Calculate the effective date for each resident based on their service date.
• Store the log with the signed RTB-57 and attachments.

Communicate and educate

• Send a short cover note highlighting what changed and why.
• Offer examples: “Here’s how the new parking system works.”
• Provide a contact email or phone number for questions.

Prepare for implementation

• Update signage, parking permits, or gate schedules to match the new rules.
• Align maintenance schedules, quiet hours monitoring, or amenity bookings.
• Brief staff and contractors on the rules and escalation steps.

Handle feedback and objections

• Acknowledge questions in writing. Clarify the wording if confusion arises.
• If someone raises a formal challenge, gather your documents: RTB-57, rule set, service proof, and rationale.
• Keep communication professional and consistent.

Amendments or withdrawals

• If you spot an error, issue a new RTB-57 that withdraws or corrects the prior notice.
• Serve the corrected package to all affected residents.
• Reset the notice period and update your service log.

Distribution and storage

• Keep a master copy of the rules in the park office, dated and signed.
• Add the rules to move-in packages and resident portals.
• Store the complete record for each site: form, attachments, and proof of service.

Follow-up and review

• After the effective date, monitor compliance and note any recurring issues.
• If a rule creates unintended problems, plan a targeted revision.
• Schedule periodic reviews of the rules to keep them current and reasonable.