Form 37 – Notice of Change of Name

Jurisdiction: Country: Canada | Province/State: British Columbia

What is a Form 37 – Notice of Change of Name?

Form 37 is a formal notice you file to tell a court, tribunal, or registry in British Columbia that a party’s legal name has changed. It records the change on the file and updates the style of proceeding. It does not change your name by itself. It recognizes a change that has already become effective under law. It links your old name to your new legal name so the file remains accurate and enforceable.

You use this form when you are already involved in a proceeding or registered matter and your legal name changes. That change may be due to marriage, divorce, a legal name change, adoption, corporate rebranding, or amalgamation. The notice ensures that future filings, orders, and enforcement steps use your correct current name. It also helps avoid confusion about identity. Without a notice, your case record may not match your identification or supporting documents.

Who typically uses this form?

Self-represented litigants, lawyers acting for clients, corporate litigants, and government or institutional parties. It is common in civil actions, family proceedings, small claims, and administrative tribunals. Businesses use it to update their name on court files, judgment files, and enforcement files. Individuals use it to update their name in ongoing disputes or after orders have been granted.

Why would you need this form?

You need it to keep the official record accurate. Courts and tribunals rely on the style of proceeding and party names to track filings and issue orders. If your name changes and the record does not, you risk service problems and enforcement delays. For example, a judgment creditor may not be able to garnish wages if the debtor’s name on the order does not match current payroll records. Filing the notice ties the two names together on the record and avoids that gap.

Typical usage scenarios

• Ongoing family cases when one party marries or reverts to a former surname
• Civil claims where a corporate plaintiff changes its legal name
• Small claims matters where a sole proprietor registers a new legal name
• It is also used post-judgment to make sure writs and payment orders can be enforced under the correct name.

The notice sits in the file and alerts everyone to use the new name going forward. Past orders remain valid under the old name, but the notice links them to you now.

In short, Form 37 is the housekeeping tool that keeps your case documents aligned with your current legal identity. It is simple, but important for clarity and enforcement.

When Would You Use a Form 37 – Notice of Change of Name?

You use Form 37 when your legal name changes while a file is open or active in British Columbia. That includes cases that are in progress and cases that are in enforcement. The goal is to update the file quickly so that service, hearings, and orders proceed under the correct name.

Practical examples:

• If you are an individual party, a common trigger is marriage or divorce. After you marry, you may begin using a spouse’s surname. After divorce, you may revert to a former surname. If you complete a legal name change, you will receive proof of that change. In each case, you can file this notice to update the court file and ask that the style of proceeding reflect your current legal name. This avoids confusion at hearings and during service.
• If you are a parent or guardian involved in a family case and a child’s legal name changes, you use the notice to update the child’s name on the file. The child’s litigation guardian or lawyer files the notice on the child’s behalf. This is important for parenting orders, passport issues, and school records referenced in the case. The notice aligns the case name with the child’s current legal identity.
• If you represent a business, you use the notice after a corporate name change, amalgamation, or continuance. Your certificate of name change or amalgamation shows the new legal name. You attach it to the notice and file it on each affected case. This ensures invoices, costs awards, and enforcement actions name the correct legal entity. It also helps counterparties avoid misnaming you in future filings.
• If you are a landlord or tenant in an ongoing dispute, and your legal name or business legal name changes, file the notice so the tribunal record matches your current identification. This helps with service, scheduling, and any payment orders. If a payment plan is in place, the notice ensures receipts and ledgers map to the right party.
• If you are a judgment creditor and the debtor changes name, filing a notice on the enforcement file helps link the debtor’s new identity to the existing judgment. This is important for searches and garnishments. If you are the debtor and your name changes, filing the notice signals your current name for payment receipts and satisfies identification checks at payment agencies.
• You also use the notice when you discover a material name error on the file that reflects an actual legal name change that occurred earlier. The notice clarifies the record and, if needed, you can ask the registry to amend the style of cause. If a name correction is clerical and not a legal name change, you may instead use a correction process. But where a legal name change has occurred, the notice is the right tool.

In each of these scenarios, the notice is timely, simple, and prevents downstream issues. You should file it as soon as the change takes effect and you hold proof.

Legal Characteristics of the Form 37 – Notice of Change of Name

Form 37 is a procedural notice. It does not change your legal name. It gives formal notice of a change that has already taken place. It becomes part of the official record. The registry uses it to update party information and, where appropriate, to amend the style of proceeding on a go-forward basis. This ensures that future orders and endorsements use the correct name.

Is it legally binding?

The notice itself does not create rights. But it carries legal effect because it updates the record that courts and tribunals rely on. Once filed and served, other parties are on notice of your current legal name. Service under that updated name is effective if it meets the service rules for your case. Orders referring to your updated name will bind you in the same way as before, because the notice links the names. For corporations, the notice confirms continuity between the old and new corporate names, so rights and obligations continue under the new name.

What ensures enforceability?

Proper filing, clear linkage between the old and new names, and supporting proof. You should attach a certified copy of your proof of name change. That may be a marriage certificate, a legal change of name certificate, an adoption order, or a corporate certificate of name change or amalgamation. The registry needs enough detail to trust the linkage. The notice should include the effective date and the prior name used on the file. If the court must amend the style of cause on existing orders, you may also need a short request or draft order. In many cases, the registry will update the style for future documents on receipt of the notice alone.

General legal considerations

• The notice must match the case file number and registry location exactly.
• Your new name must match your identification and proof.
• If your address for service changes, you must also update that information using the correct form for address changes.
• The notice should be served on all other parties in the manner required by the rules for your case.
• If your case is under a confidentiality order, review how to handle supporting documents that include personal information.
• You may ask the registry to keep attachments separate or request limited access to sensitive proof.

Past orders made under your old name remain valid. You do not need to re-argue or re-issue them. The notice simply links those orders to your new legal identity. When enforcing, you can present the notice and proof of name change along with the order to show continuity. This avoids disputes about mistaken identity. If a third party resists enforcement because of the name difference, the notice and proof resolve that issue.

For minors and protected parties, take care with signatures and authority. A litigation guardian or legal representative signs for the child. If the name change results from an adoption or other protected process, you may need to limit the information filed and seek directions on how to present proof. The goal is to balance accuracy with privacy.

In all cases, act promptly. Delay can create confusion about service and scheduling. The notice is straightforward and quick to file. Filing it early avoids problems later.

How to Fill Out a Form 37 – Notice of Change of Name

Follow these steps to complete and file Form 37 in British Columbia. Use clear printing or complete the fillable fields. Keep copies of everything you file and serve.

1) Identify the file and registry

• At the top, write the correct court or tribunal name.
• Enter the registry location exactly as it appears on your file.
• Enter the case or file number without errors.
• Enter the style of proceeding exactly as it appears today, using the old name.

2) Identify the party whose name changed

• State your role in the case (for example, plaintiff, defendant, claimant, respondent, applicant).
• Write your full legal name as it appears on the file now (the prior name).
• Write your new full legal name exactly as it appears on your proof.
• Include all given names and surnames. Do not use initials unless your proof does.

3) State the basis for the change

• Select or write the reason for the change (marriage, divorce, legal change of name, adoption, corporate change).
• Give the effective date of the change. Use day, month, and year.
• Identify the type of proof you will attach. For example, a marriage certificate or a change of name certificate.
• If applicable, include the certificate number or file number from your proof.

4) Request update to the style of proceeding

• Include a clear statement that you request the style of proceeding be amended.
• Quote the new name as you want it to appear on future filings and orders.
• If the file includes a minor or protected party, state who has authority to make the request.

5) Attach supporting documents

• Attach a clear copy of your proof of name change. If possible, attach a certified copy.
• If you are a corporation, attach the certificate of name change, certificate of amalgamation, or equivalent.
• If your proof has sensitive details, obscure non-essential numbers, but leave names and dates visible.

6) Complete contact and service details

• Confirm your address for service remains the same. If it changes, file the proper address form too.
• Provide your email or fax number for service if permitted on your file.
• If a lawyer represents you, the lawyer’s address for service controls. Confirm it is current.

7) Sign and date the notice

• If you are self-represented, sign and date the form where indicated.
• If a lawyer acts for you, the lawyer may sign on your behalf.
• If the party is a corporation, the authorized signatory signs and lists title.
• If the party is a minor, the litigation guardian or representative signs.

8) Make copies

• Make one copy for each other party on the file.
• Make a copy for your records.
• Keep copies of all attachments with each served copy.

9) File the notice

• File the signed notice with the registry where the file is located.
• Ask the clerk to confirm the filing is accepted and recorded.
• Some registries charge a small filing fee. Bring a payment method.

10) Serve the notice

• Serve all other parties. Use the service method that applies to your case.
• Ordinary service is often acceptable for a notice. If in doubt, confirm the required method.
• If a party has a lawyer on record, serve the lawyer.
• Keep proof of service, such as an affidavit or delivery receipt.

11) Confirm the update

• After filing, check the online or paper record for the updated style of proceeding.
• Use the new name on all future filings.
• Bring a copy of the filed notice and proof to the next appearance, if scheduled.

12) Handle special situations

• If an order must be amended to reflect the new name, prepare a short application and draft order.
• If enforcement is active, provide the notice and proof to the sheriff or enforcement office.
• If multiple files exist, file a notice on each file. Cross-reference the files if helpful.

Practical tips

• Match all names and dates to your proof.
• Do not use nicknames or short forms unless your proof shows them.
• If you changed more than one name element, show them all.
• If your proof lists both old and new names, attach that page.
• If your proof is not in English, provide a certified translation.
• If you are updating a corporate party, ensure the corporate number and jurisdiction remain the same.

The notice confirms continuity despite the name change. If the change is due to amalgamation, list predecessor names and attach the amalgamation certificate.

File the notice soon after the change takes effect. If you plan a hearing, file and serve at least several days before it. This gives the registry and the other parties time to update their records. If a hearing is imminent and the update is urgent, take a copy of the filed notice and proof to the hearing. Ask the court to recognize the new name on the record for that appearance.

Finally, keep your personal information secure. Only include information needed to prove the linkage. You do not need to list personal numbers beyond what the registry requires. If you have privacy concerns, ask the registry how to limit access to attachments while still proving the change.

Legal Terms You Might Encounter

• You will see the term style of cause. This is the exact way the court lists party names on the case. Your Notice updates the style to match your new legal name. You may see file number. This is the unique number for your case. You must include it so the registry updates the correct file. The registry is the court office where your case is stored. You file your Notice there so staff can record the change. A party is anyone named in the case. You remain the same party after a name change. Only your name record changes.
• Service means delivering the filed Notice to every other party. You do this so everyone uses your new name. An affidavit of service is a sworn statement that proves you served the Notice. You may need it if service is questioned. A supporting document is any proof of your legal name change. Examples include a certificate, marriage record, or court order. A conformed copy is the stamped copy the registry returns after filing. You serve that copy and keep one for your records.
• Effective date is the date your new legal name took effect. You should list it in the form. The court uses it to track timing. Capacity describes the role you hold in the case. Examples include plaintiff, defendant, or litigation guardian. Note your capacity exactly as used in the file. A corporate certificate of name change confirms a company’s new legal name. Attach it if a company party changes its name. A declaration is a signed statement of facts. You may include one if asked to clarify details. You might see endorsement. That is the registry stamp and date on your filed copy. It confirms the court accepted your Notice.

FAQs

Do you need proof of your legal name change to file this Notice?

Yes. You should attach clear proof. Use a certified copy if possible. Acceptable proof usually includes a certificate or court order that changed your name. If your proof is not in English, include a translation and a translator’s statement.

Do you have to serve every other party?

Yes. Serve all parties listed in your case. Use their most recent addresses for service. Keep proof of service. File an affidavit of service if needed. Lack of service can cause delays and confusion at future hearings.

Do you need to amend your pleadings after filing the Notice?

Often you do not need to amend past pleadings. The Notice updates the style for future documents. For active applications or upcoming hearings, consider filing an amended style cover page. Follow the court clerk’s guidance for formatting.

Do you need a lawyer to file this Notice?

No. You can file it yourself. If you have a lawyer, your lawyer can file for you. If your representation status changes, file the correct representation notice as well. Keep roles clear to avoid missed service.

Do you need to wait for new ID before you file?

No. You can file once your name legally changes. Use the date on your proof. Update your ID in parallel. Use your new name on future filings after the court stamps your Notice.

Do you have to pay a filing fee?

Many courts charge a filing fee. Confirm the current fee before you go. Bring a payment method the registry accepts. If you request fee relief, ask the registry about the process.

Does this Notice change your legal rights in the case?

No. It only updates your recorded name. Your rights and obligations stay the same. Deadlines and orders remain in force. Future documents should show your new name.

Can a company or society use this Notice?

Yes. A business entity can update its recorded legal name. Attach its name change certificate. Use the exact entity name and number on record. Keep the style consistent with prior filings.

What if you used a different spelling by mistake on past filings?

File the Notice now with the correct legal name. Explain the correction if needed in a short declaration. Serve all parties. Use the corrected style on all future documents.

How soon does the change take effect on the court file?

It takes effect when the registry accepts and stamps the Notice. Use the conformed copy going forward. Replace the old name on hearing lists, covers, and correspondence.

What if your case has a publication ban or confidentiality order?

Use your legal name in the Notice. Follow any confidentiality directions in place. Ask the registry how to file sealed materials if needed. Do not include sensitive details not required.

What if you moved and need to update contact details too?

File any address-for-service update required by the court. You can file both documents together. Serve both on all parties. Keep proof of each filing and service step.

Checklist: Before, During, and After the Form 37 – Notice of Change of Name

Before you sign

• Gather your case file number and exact style of cause.
• Confirm the registry location for your case file.
• Get proof of your legal name change.
• Certified name change certificate, marriage record, or court order.
• Translation and translator’s statement if not in English.
• Confirm the effective date of your new legal name.
• List all parties and their addresses for service.
• For companies, obtain the certificate of name change and entity number.
• For lawyers filing, confirm authority to act and client instructions.
• Print enough copies for filing, service, and your records.
• Check if a filing fee applies and plan payment.
• Review upcoming hearing dates to avoid timing issues.

During signing

• Use your old name where the form asks for the current record name.
• Use your new legal name exactly as shown on your proof.
• Enter the effective date of the name change.
• Confirm the file number and registry are accurate.
• Confirm your role in the case (party capacity) is correct.
• Attach clear copies of supporting documents.
• Initial any handwritten corrections neatly.
• Sign and date the Notice. Use wet ink if required.
• If an affidavit is needed, sign before an authorized witness.
• Make a complete copy set of the signed package.

After signing

• File the Notice at the correct registry for the case file.
• Ask for conformed copies stamped by the registry.
• Serve each conformed copy on all parties promptly.
• Record how and when you served each party.
• Prepare an affidavit of service if the court requires it.
• Update your templates and signature blocks to the new name.
• Use the new style of cause on every new filing.
• Bring a conformed copy to your next hearing or conference.
• Store the filed Notice and proof of service in your case file.
• Track any follow-up tasks, such as amending a hearing list.

Common Mistakes to Avoid Filling Out Form 37 – Notice of Change of Name

Filing before your name is legally changed.

• Consequence: The registry may reject your filing. You may need to refile and pay again. Don’t file until you have proof.

Leaving the file number or registry blank or wrong.

• Consequence: The change may not reach your case. You risk missed updates. Double-check the number on your last court document.

Using a nickname or partial name.

• Consequence: Mismatch with your proof and ID. Future filings may be rejected. Use the full legal name, including middle names if shown.

Forgetting to serve all parties.

• Consequence: Parties may object at hearings. You may face delays or adjournments. Serve everyone and keep proof.

Not updating the style on future documents.

• Consequence: The court may return filings for correction. You may confuse the record. Update your document headers and covers.

Missing attachments or unreadable copies.

• Consequence: The registry may refuse the filing. Or the judge may question the change. Attach clear, complete copies.

Attaching documents in the wrong language without translation.

• Consequence: The court may not accept them. Provide a translation and translator’s statement. Don’t forget both.

What to Do After Filling Out the Form 37 – Notice of Change of Name

1. File the Notice at the same registry where your case is filed.
2. Bring the signed form and attachments.
3. Pay any required fee.
4. Ask for several conformed copies.
5. Serve the conformed Notice on all parties.
6. Use the addresses for service in your case.
7. Courier, personal service, or another permitted method may be used.
8. Keep a log of service dates and methods.
9. File proof of service if needed.
10. Prepare an affidavit of service and attach the served Notice.
11. File it at the registry.
12. Keep a stamped copy for your records.
13. Update your case documents and communications.
14. Change the style of cause to your new legal name.
15. Update your email signature and letterhead.
16. Update any scheduling confirmations and hearing briefs.
17. Bring a conformed copy to each upcoming appearance.
18. Show it if the judge or clerk asks about your new name.
19. Confirm the hearing list shows the correct style.
20. Correct any past confusion.
21. If you filed documents under the wrong name, note the correction.
22. File a short declaration if clarity helps the record.
23. Serve the declaration if you file it.
24. Coordinate with your lawyer if represented.
25. Ensure your lawyer updates all filings and service lists.
26. Check that your retainer records match your new name.
27. For organizations or companies.
28. Update the registered office and records to the new name.
29. Ensure the entity number stays the same.
30. Confirm third-party agents use the new name on filings.
31. If you need to amend the Notice.
32. Prepare a corrected Notice with the accurate details.
33. File and serve it as you did before.
34. Mark it as an amended notice if the court format requires.
35. Store your records.
36. Keep the filed Notice, proof of service, and proof of name change.
37. Keep electronic and paper copies.
38. Note the effective date in your case calendar.
39. Monitor downstream effects.
40. Check that future court notices use your new name.
41. If they do not, contact the registry promptly.
42. Keep a record of all contacts and corrections.
43. Continue using the new name consistently.
44. Use it on all future forms, letters, and emails.
45. Use the same spelling and capitalization each time.
46. This keeps the court record clean and consistent.